Request for Proposal - Provision of Courier Service for COVID19 sample transportation in Taiz; Yemen

Medical & Health

Overview

Provide courier service for COVID-19 sample transportation.

You have:

• Legally constituted and officially registered organization (NGO/SMEs) in Yemen
• Proven experience in provision of courier services
• Evidence of past records of Chain of Custody, and Transit Tracking of courier documents or lab samples
• Availability of transport systems that will ensure timely implementation of the contract
• Proven record of delivering transport services within the governorate or Yemen

Contract

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Background

The UNDP’’s “COVID-19 Emergency Health Response and Recovery” was designed to support the Government’s efforts to contain the spread of COVID-19 and lay down the foundation of transition and recovery and return to the SDG path through building resilient and sustainable systems for health. In the first phase I (emergency phase), the project was mainly to focus on increasing intensive care capacity for severe and critical COVID-19 patients in Aden and Sana’a. The overall objective of the emergency response phase was to flatten the epidemic curve by improving case management, survival rate of the severe and critical COVID-19 patients and ensuring that IPC is in place. The project was to support the establishment of two hospitals with 100-bed capacity each. In the emergency phase the project was to strengthen capacity of the healthcare system to manage the emergency health response. With the support of WHO and close collaboration with other international non-medical emergency organisations (ICRC and MSF) a specific training programme on emergency preparedness and response was to be developed with the academia (faculty of medicine) and MOPH. In phase II transition to (Post-COVID-19 recovery) – project is to focus on health system strengthening, the overall purpose of the recovery phase is to maintain the zero-COVID-19 cases in Yemen, through systemstrengthening, public private partnership, digital health and addressing human rights, and socio-economic impact of the pandemic.

The project is in line with UN COVID-19 Emergency health response for Yemen and supports the COVID-19 case management. Besides, the project is in line with UNDP CPD priorities governance and the rule of law and economic recovery and development. Health as a human right and tool for peace and development, the project will contribute to the UNDP country programme to improve the access and delivery of essential services to most vulnerable (women, children, elderly, PLWD and prisoners), human rights, socio-economic development. As part of the UNDP Yemen Programme and local economic recovery and development support, the project will promote health sector access to cleaner and renewable energy (solar for health). The solar for health project will contribute availability of uninterrupted power supply and improvement of the quality of essential medicine, increase access to quality health services, cost-efficient and reducing CO2 emission. One of the objectives of the Solar for Health is to transform the renewable energy market and create green jobs for youth and women. The proposed project will support private sector capacity development in health system strengthening, use of digital health and telemedicine. The project will promote public-private partnership opportunities to increase access to health services. In collaboration with the Public Works programme, donors and social fund for development, the project will support the rehabilitation of health facilities in the rural area.

According to the ‘COVID-19 Preparedness and Response Plan for Yemen’ by the Health Sector, the Ministry of Population and Public Health (MOPH) is tasked with (i) containing the spread of COVID-19; (ii) raising the level of preparedness of the Early Warning Alert and Response Network (EWARN); (iii) coordinating a rapid response; (iv) implementing awareness raising campaigns; and (v) facilitating further healthcare education. However, there are a number of gaps as well as activities to halt the spread of COVID-19, which can be achieved via the appropriate responses. In addition, COVID-19 poses more than just a health threat as all the indicators seem to suggest the spread of the virus will have an adverse effect on the economy and the daily livelihood activities of the people in Yemen.

The Al Kuriami supported health systems strengthening is part of the overall objective of the Emergency Health and Recovery project aimed at building the Public Private partnerships and support.

UNDP Yemen is launching a Request for Proposal for small grants to support Local Non- Governmental Organizations (NGO) / Civil Society Organizations (CSO) that are responding to the COVID-19 crisis. The grant is to support the transport of COVID19 samples from health facilities to Central public health labs in Taiz.

The last field report on Taiz lab and COVID19 testing capacity identified the following challenges: 1. Only one functional la central lab for covid19 testing 2. Need to train more lab technicians. 3. Need to open more testing centers To date there are still only two central lab testing points, the NPHL and The Al Mokha Lab. However, about 14 districts health facilities are currently able to collect COVID19 samples for testing at the central labs. The main challenge remains transportation of the samples to the central labs. This Request for Proposals has been initiated in response to the needs of the Ministry of Health to strengthen COVID-19 testing and referral system.

Duties and Responsibilities

II. MAIN GOALS AND OBJECTIVES The overall objective of this project is to support the transportation of the COVID19 samples from health facilities to Central public health labs in Taiz. Specific objectives: 1. Courier service Handling and Tracking of Laboratory Specimen Samples 2. Chain of Custody, and Transit Tracking of lab samples. Output 1) Samples transported from 15 health facilities to CPHL Output 2) 14 districts of Taiz reached. Out put 3) An estimated 350 samples transported every day.

III. SCOPE OF WORK AND EXPECTED OUTPUTS

Request 1: Courier service Handling and Tracking of Laboratory Specimen Samples ? to have appropriate transport means to access the whole districts ? Transport systems to be equipped with sample carriers ? Have appropriate tracking systems (phone , log books or GPS) ? Provide appropriate PPE for transporters

Request 2: Chain of Custody, and Transit Tracking of lab samples. ? Transport systems to be equipped with sample carriers ? Have appropriate tracking systems (phone, log books or GPS)

Minimum performance standards: The Contractor is expected to deliver according to minimum standard.

Sample handling

Minimum standard

Outbound samples

100% delivered to all reference lab within 8 hours

Results

100% delivered to all collecting lab within 8 hours

Documentations

Zero errors within the day

Response hours

Within working 8 hours of each day

Reporting

Concise accurate report each Thursdays of the week

Competencies

IV. REQUIREMENTS FOR MONITORING/REPORTING The Contractor will report to the Project Manager who accepts and approves deliverables specified above. The detailed schedule of works for Output 1, Output 2 and Output 3 will be discussed with the Contractor prior to the assignment. The Contractor must adhere to the system of monitoring, evaluation and quality control implemented by the UNDP and provide the necessary information, reports and tools according to the preset schedule or as soon as possible (within a reasonable time).

All reports for UNDP shall be transmitted electronically (Formats of: * .docx, * .xlsx, * .pptx, * .pdf) on electronic source or in the form of electronic communication with the attached final product, which is also accompanied by an official letter in paper version of the Contractor about the data transmission of products to the UNDP. The reports should be written in English. The proposed schedule of services and payments Below is a description of the % of the total budget will be paid after receipt of the following outputs:

No

Output descriptions

Deliverables

Anticipated date of completion

1

Samples transported from 15 health facilities to CPHL on daily basis

Submit weekly reports

30 September 2021

2

14 districts of Taiz covered with sample transportation.

Submit weekly reports

30 September 2021

3

An estimated 350 samples transported every day.

Submit weekly reports

30 September 2021

4

Write Final Report, including all activities, and deliverables.

Submit Final Report, including all activities, deliverable, lesson learned and recommendation, to UNDP.

30 September 2021

UNDP will pay the negotiated amount in 2 tranches as per agreed task/period.

1. First installment of 50% will be upon completion of 50% of the agreed task 2. Second installment of 50% will be upon completion of 100% of the agreed task.

Any other payments will be processed upon the full completion and acceptance of contractual obligations whereupon the Project Manager signs the certification of acceptance.

Required Skills and Experience

V. EXPERIENCE AND QUALIFICATION REQUIREMENTS • Officially registered organization (NGO/SMEs) in Yemen • Output 1: Proven experience in provision of courier services • [Output 2] Chain of Custody, and Transit Tracking of documents or lab samples • [Output 3] Proven record of delivering transport services within the governorate or Yemen ? Availability of human resources that will ensure due quality and timely implementation of the contract: ? Availability of appropriate transport systems for the governorate DocuSign Envelope ID: 86777E3B-D485-4612-8C97-D7BB1F5DD784

VI. EVALUATION CRITERIA Evaluation and comparison of proposals A two-stage procedure is utilized in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being opened and compared. The price proposals will be opened only for submissions that passed the minimum technical score of 70% (or 700 points) of the obtainable score of 700 points in the evaluation of the technical proposals. In the First Stage, the technical proposal is evaluated on the basis of its responsiveness to the Terms of Reference (TOR) and as per below

Evaluation Criteria. In the Second Stage, the price proposals of all offerors, who have attained minimum 70% score in the technical evaluation, will be reviewed. Overall evaluation will be completed in accordance with cumulative analysis scheme, under which the technical and financial aspects will have pre-assigned weights on 70% and 30% of the overall score respectively. The lowest cost financial proposal (out of technical Request compliant) will be selected as a baseline and allocated the maximum number of points obtainable for financial part (i.e. 300). All other financial proposals will receive a number of points inversely proportional to their quoted price; e.g. 300 points x lowest price / quoted price. The winning proposal will be the one with the highest number of points after the points obtained in both technical and financial evaluations, respectively, are added up. The contract will be devoted to the bidder that submitted the winning proposal.

Evaluation and comparison of proposals

No

Summarized evaluation form of the technical proposal

Share of evaluation

Maximum score

Company/organization

Experience of the company / organization that submits proposal

30%

210

Proposed work plan, methodology and approach

45%

315

Means of transport and tracking system

25%

175

Total score

100%

700

Technical evaluation forms are provided at the next pages. The maximal points obtainable as per each criterion indicate the relative importance or score weight in general evaluation process.

Technical Evaluation Forms: Form 1. Experience of the company / organization submitting the proposal Form 2. Proposed work plan, methodology and approach Form 3. Transport and tracking systems

Form 1. Experience of the company / organization submitting the proposal

Evaluation of technical proposals

Form 1

Company/organization

A

B

C

No

Experience

Max score

1.1

Legally constituted and officially registered organization (NGO/SMEs) in Yemen (Yes – 40 points, No – 0 point)

40

1.2

[Output 1], Proven experience in provision of courier services 100 points,

100

1.3

Evidence of past records of Chain of Custody, and Transit Tracking of courier documents or lab samples (Yes 50, No 0 points)

50

1.4

Availability of transport systems that will ensure timely implementation of the contract (Yes – 20 points, No - 0 points)

20

Total

210

Evaluation of technical proposals

Form 2

Company/organization

A

B

C

No

The proposed work plan, approach and tracking plan

Max score

2.1

Does the submitted technical offer sufficiently meet the objective and scope of work? The Technical Proposal generally meets the objectives and scope of work - 25 points; The Technical Proposal corresponds well to the task, but workload overstated / understated - 50 points; The Technical Proposal is logical and details the algorithm of the task which is corresponding to the volume of work - 70 points

70

2.2

How well developed, reasonable and reliable is the methodology of implementation of Services? The methodology was developed with an incomplete understanding of current realities and compliance with the tasks – up to 30 points; The methodology logically describes a sequence of works – up to 60 points; The methodology includes thorough criteria that demonstrate its feasibility – up to 120 points

120

2.3

How well developed and reliable is the approach to the organization of services to deliver lab samples safely and timely; The developed approach contains separate inconsistencies - 30 points; Good approach, but low reliability on realism - 60 points; The organization has shown perfect approach which fully complies with reality - 125 points

125

Total

315

Evaluation of technical proposals

Form 3

Company/organization

A

B

C

No

Transport and tracking system

Max score

3.1

Types of proposed transport mechanism- 0 - 50 points

50

3.2

Proposed tracking systems 0 - 50 points

50

3.3

Chain of custody systems 0 - 40 points

40

3.4

Personnel safety precautions (No - 0 points; Yes - 35 points)

35

Total score form 3

175

1. Project summary

Project title

Company/organization name

Geographic coverage of the project: (Nationwide or specific areas)

Duration of the project (months)

Project budget in USD

Expected results

General outcome

Project outputs

Beneficiaries (direct and indirect)

Key project activities

Company key contact person

Address

Phone number

Email

2. Background situation analysis 3. Problem analysis and needs assessment. 4. Expected Results 5. Proposed methodologies/activities 6. Results Framework

Results

Description

Indicators

Baseline

Targets

Means of verification

Risk and assumptions

Outcome

Output 1

Activity 1.1

Output 2

Activity 2.1

Output 3

Activity 3.1

Outcome

Output 1

7. Monitoring and evaluation

Results

Description

Indicators

Baseline

Month 1

Month 2

Comments

Plan

Actual

Plan

Actual

Outcome

Output 1

Activity 1.1

Output 2

Activity 2.1

Output 3

Activity 3.1

8. Management and coordination arrangement

9. Security risks and mitigation, including contingency plan

No

Description

Type

Impact & Probability

Mitigation strategy

10. Work Plan, including monthly time line

NO

Activities

Month 1

Month 2

W1

W2

W3

W4

W1

W2

W3

W4

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Added 4 years ago - Updated 1 year ago - Source: jobs.undp.org