Reports Officer-(NO-1), Harare, Zimbabwe, Fixed Term, 1 year -Open to Zimbabwean Nationals Only

Contract

This is a NO-1 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-1 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, dignity!

UNICEF has been operating in Zimbabwe since 1982. We are a team of passionate professionals committed to the protection and fulfillment of children’s rights.

Supporting the Government’s vision of a prosperous and empowered upper-middle-income society, the country programme is aimed at contributing to sustainable socioeconomic development that provides all children, including adolescents, with opportunities to fulfil their potential, lead a healthy life, access quality learning and protection and meaningfully participate in society.

For more information about UNICEF Zimbabwe please click here

You can also access and explore all new UNICEF vacancies and create job alerts via the UNICEF Zimbabwe website link below:

https://www.unicef.org/zimbabwe/work-us

How can you make a difference?

Under the supervision and guidance of the Partnerships Specialist (Post No. 501716), the Reports Officer will be primarily responsible for follow-up, production/strengthening of evidence and result-based reports. S/he will support quality assurance of programme implementation through reporting, preparation of situation reports, internal and external updates, periodic donor reports and knowledge management.

Summary of key functions/accountabilities:

1. Reporting

2. Knowledge Management / Sharing

3. Support contribution management efforts

4. Capacity development

   Within the delegated authority and the given organization set-up, the incumbent will be accountable for the following duties:

5. Reporting:

• Support in the planning, tracking and preparation of donor reports to ensure that all reports are submitted in a timely and accurate manner as per donor and UNICEF reporting requirements
• Assist in standardizing formats, contents and ensuring adherence to donor/UNICEF global standards and requirements/agreements
• Support in donor report follow-up with the programme sections / team, conducting quality assurance on all donor reports
• Work closely with programme sections and the communication team to ensure that all reports have a vibrant Human-Interest Story adequately demonstrating the impact of the funding support
• Conduct and support field validation missions and ensure that progress in the field is adequately and accurately reflected in the donor reports
• Ensure that the Donor feedback form is attached to all donor reports and feedback is taken into account for succeeding reports
• Ensure certified financial statements are shared with partners

2. Knowledge Management / Sharing:

• Assist in updating and maintaining information on all the donor reporting requirements ensuring section heads and programme officers are updated on these requirements and follow-up as required
• Support capacity enhancement of programme teams on relevant guidelines for reporting and tenets of quality donor reporting – both narrative and financial
• Participate in key events, review meetings and represent UNICEF as and when required supporting note taking for follow-up actions
• Support key actions to programme effectiveness and delivery of results as maybe guided by the Partnerships Specialist and Section Chief
• Ensure all reports are uploaded on the UNICEF Donor Report Portal while conducting regular updates of UNISON / Salesforce including processing due diligences
• Supporting organizing and participating in partnership engagements including coordinating and consolidating briefing notes with the programme teams

3. Support contribution management efforts:

• Provide support for monitoring and maintaining complete records of all contributions (Grants, funding proposals, contribution agreements, donor reports, etc.). Propose and /or undertake action on operational procedures to ensure there are effective work processes on contribution management and donor report submission in the CO as well as proper and efficient system of managing the records of CO donor reports / proposals.

4. Capacity development:

• Identify capacity strengthening needs in the CO for capacity building on reporting; accordingly, design, prepare and implement various trainings or on-site support to CO as deemed appropriate to ensure that the relevant staff have the most up-to-date information on reporting guidelines and requirements.

  The Reports Officer is a professional in the field of donor reporting. The quality of work directly impacts on the professionalism of the incumbent and the overall reputation of UNICEF. Incomplete documents or non-compliance with donor conditions can result in donor dissatisfaction. This will result in damage to UNICEF credibility both within the Zimbabwe programme and to UNICEF globally and ultimately could affect amount of funds raised and subsequent achievement of country programme goals. The Reports Officer follows established procedures but is expected to coordinate with the supervisors and other colleagues on donor reports.

Please refer to the attached job description for more information: Reports Officer level 1-JD.pdf

To qualify as an advocate for every child you will have…

• A university degree in social sciences or other relevant discipline is required.

Experience:

• A minimum of one year of relevant professional experience is required.
• Experience working in a developing country is considered as a strong asset.

Background and/or familiarity with emergency is considered as a strong asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are...

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)

Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.