Reports Officer

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Application deadline 1 year ago: Monday 17 Apr 2023 at 00:00 UTC

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This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The Reports Officer will work under the supervision of the Resource Mobilization Specialist for Liberia Country Office and provide support to all the sections in UNICEF Liberia Country Office in producing quality and timely donor reports for all the grants on a timely basis. In this context, the role of the Reports Officer is to support UNICEF Liberia’s Resource Mobilization Specialist in the implementation of the resource mobilization strategy to mobilize additional, innovative funding and strengthen reporting processes.

Given 2023 will be the first year of full implementation of the partnerships and resource mobilization strategy, additional capacity and support is required to strengthen donor reporting processes, donor reporting and proposal writing to maintain resources and increase and expand partnership opportunities for the Liberia Country Office locally and internationally. The incumbent will assist to strengthen, streamline and systemise donor reporting, proposals and regular donor communication efforts with government, donors (public and private) and key stakeholders

Under the direct supervision of the Resource Mobilization Specialist, the UN Volunteer will undertake the following tasks: 1. Streamline of office-wide systems and capacity development around donor proposals and reports • Support the fundraising proposal development process and review in compliance with UNICEF standards and donor requirements. • Support the donor reporting process as required including, monitor and track donor proposal pipeline and donor reporting schedule including updating of document repositories and VISION trackers. • Elaborate donor proposal and reporting templates for different donor types, including pre-populating templates for different programme areas. • Support collective understanding, application and usage of Liberia Country Office Re-source Mobilization SharePoint Platform and resources, SOPs on Proposal and Donor Reporting Processes and templates. • Review existing donor reporting assessments to identify areas of weaknesses/ challenges to be addressed. • Undertake new donor reporting reviews/assessments as appropriate. • Support compliance to conditionalities agreed with donors and donor reporting feed-back mechanism.

  1. Support to development and finalization of donor proposals and reports • Editing and quality assurance on fundraising proposals in line with the overall Re-source Mobilization Strategy, including compilation of information, editing and layout when necessary and adherence to set standards and templates. • Compile, edit and quality assure donor reports in line with donor conditions and original proposals, including liaison with budget team to ensure accurate financial reporting and linkages to narratives; This also includes UNICEF reports such as annual thematic re-ports as well as donor specific reporting. • Liaise with communication team to ensure inclusion of human-interest material in do-nor proposals and reports.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible feedback mechanism.

☒ Adaptability and Flexibility ☒ Building Trust ☒ Accountability ☒ Commitment and Motivation ☒ Commitment to Continuous Learning ☒ Communication ☒ Empowering Others ☒ Ethics and Values ☒ Integrity ☒ Judgement and Decision-making ☒ Knowledge Sharing ☒ Respect for Diversity

donor reporting, programming of development projects, donor relations • Progressively responsible, international professional work experience in communication, reporting, programme monitoring and evaluation. • Candidate must be able to work well across different teams and maintain a flexible approach and will have frequent internal contact with staff at all levels and functional areas, to ex-change and obtain information, as needed to complete work assignments. • The incumbent applies their knowledge and expertise and works under some supervision, exercising judgement and analysis of the facts and information obtained in their area of work.
• Relevant experience in the UN system/ agency is an asset. Additional years of experience is an advantage. • Knowledge of the donor and development landscape in Liberia or WCAR region is an asset. • Experience working in a developing country is desirable.

Liberia, Africa's oldest Republic, is located at the western edge of the continent, on the Atlantic coast between Sierra Leone and Côte d'Ivoire. The population of Liberia is approximately 4.5 million and contains about 16 different ethnic groups. A large percentage of Liberia’s population live in the capital. The Specialist will be based in Monrovia the capital city of Liberia. The climate features a wet season and a dry season, but precipitation is seen even during the dry season. Temperatures remain constant throughout the year averaging around 26.4 °C (79.5 °F). Some visitors may feel cold during the day and evenings in the rainy season; also, most rooms are air-conditioned, so it is suggested that appropriate clothing (light sweater or jacket) be brought along. The country is generally safer, except for petty crimes, especially in the cities. It is mandatory to complete the United Nations Security course BSAFE.

The current UN security level for Liberia is level 2. Upon arrival in the country, all UN staff receive a security briefing from UN Department of Safety and Security (UNDSS) . Security recommendations from UNDSS must be followed by all UN Staff and UN Volunteers during their assignments in Liberia. In Monrovia, apartment-type accommodation can be found in areas such as Mamba Point and Sinkor. These are of various standards and usually come furnished with water and electricity and security guards, in compliance with UN security requirements. Prices are negotiable. The UNV Field Unit Liberia connects arriving volunteers to furnished MORSS compliant property owners. The Field Unit supports incoming volunteers to identify suitable accommodation prior to arrival. There are hotels and guesthouses in various county capitals that are comfortable and furnished with facilities such as wi-fi, laundry service, electricity, and security. There are variety of sports outfits in hotels and other accommodations for privacy. This includes gyms, swimming pools, tennis/basketball courts and stadium reserved for football. A gym is also available at the One UN House for all categories of staff based on the presentation of the UN ID Card. The US dollar is widely used and can be exchanged with the Liberian dollar (exchange rate as of March 2021: 1US$ = 170 Liberian dollar). Credit cards and traveller’s checks are not commonly accepted but there are several cash machines/ATMs in Liberia that take visa cards.

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