Reporting Officer

Contract

This is a UNV National Expert contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Expert contracts.

UNICEF in the State of Palestine works to uphold the rights of children to access services and protection, from early childhood through to adolescence. Our objective is to ensure that every child in the Gaza Strip and the West Bank, including East Jerusalem, irrespective of background or circumstance, has an equal chance to fulfil their potential. We are working for every child and young person in the State of Palestine.

Under the supervision of the Partnerships Specialist, the Reporting Officer will be responsible for preparing reports on and within the UNICEF State of Palestine programme to ensure accountability to stakeholders including development partners and donors. He/she will ensure State of Palestine Country Programme provides a high-quality reporting function in the office, including timely preparation and completion of quality reports, presentations and briefing papers amongst others related to due donor reports/ requests.

Within the delegated authority and under the supervision of the Partnerships Specialist, the Reports Officer will: • Coordinate with CO programme colleagues to ensure good quality and timely reports as well as providing guidance and quality control on donor reporting and requirements.
• Support the Partnerships Specialist to establish a well-functioning system of managing the records of CO donor reports including checking reports against a quality checklist. • Work with the sections to ensure quality development of donor reports that draw on information resources in a timely manner. • Conduct donor report quality control to ensure conformity with the proposals, funds utilization and planned results. Review, edit and advise on layout and contents of the donor reports in cooperation with programme sections. • Ensure timely submission of donor reports. Maintain a donor reporting schedule and provide timely reminders to the sections to ensure that all donor reports are sent on time. Alert systematically the senior management (Special Representative and Deputy Representative) to ensure the respect of the submission deadlines • Liaise with UNICEF headquarters and regional offices to update and maintain donor reporting guidance, agreed formats and Standard Operating Procedure (SOP), based on global guidance and office needs. • Support in making sure the Resource Mobilization Strategy recommendations are considered in donor reports and effectively implemented Quality review of results reporting against logframes using data analytics, ensuring that information provided is accurate, informative and based upon submitted proposals. • Act as the backup and as Officer in Charge in case of the absence of the Partnership Specialist. • Ad hoc requests such as Briefing Notes. • In the event of an emergency the position may take on other reporting responsibilities.

•Build and sustain effective close working partnerships with government counterparts, national stakeholders, UN agencies and development partners through active sharing of information and knowledge on program implementation and reporting.

Results/expected outputs:

The expected results/outputs from this assignment includes but not limited to;

• Ensure development of quality and timely donor reporting. • Networking and partnership building.

•Professionalism: demonstrated understanding of operations relevant to UNICEF/ PSEAH Network; technical capabilities or knowledge relevant or transferrable to UNICEF/ PSEAH Network; procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UNICEF in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNICEF and vision, as well as to the UN Core Values.

• 10 years of relevant experience in building relations with donors and in the humanitarian field.
• Experience in development, technical writing and/ or policy analysis. Experience in international development and humanitarian interventions is an asset. Active previous involvement in a humanitarian crisis response programme preferred.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. A Volunteer Living Allowance (VLA) of ILS 8,050 is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as Exit allowance for satisfactory service.