Regional Procurement and Contracting Officer

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 103,090 USD and 134,989 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Post Number : 5LBADM0006RP Grade : P-3 Parent Sector : Sector For Administration and Management (ADM) Duty Station: Beirut Job Family: Administration Type of contract : Fixed Term Duration of contract : 2 years Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 28-APR-2023 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the direct supervision of the Regional Administrative Officer/Operations Manager/Finance and Administrative Officer, and in close collaboration with the Regional Programme Teams as well as the Headquarters Chief of Procurement and Contracting and Section staff, the incumbent is responsible and accountable for responsive, economical, effective, efficient, risk managed and high quality procurement and contracting services and advice for the UNESCO Regional Office and Field Offices and programmes within the region. The incumbent will ensure best value for money and fairness, integrity and transparency of processes in accordance with Organization’s regulations, rules and procedures as well as international standards and best practices. Specifically, the incumbent will be responsible for the following: **1. Procurement Management** - Work closely with regional and national programme teams to develop procurement and contracting strategies that prioritize initiatives to improve operational capabilities, effectiveness, compliance,monitoring and reporting. - Based on identified needs and programme objectives, and in line with strategic procurement approaches, develop and manage procurement plans to support the complex procurement and contractual requirements of programmes at regional and national levels. - Advise requestors and recipient entities on the full range of procurement and contracting issues, providing expert support and guidance at all stages of the procurement cycle. - Design innovative solutions to resolve issues/conflicts for complex procurement and contracting activities. - Prepare/oversee the preparation and distribution of invitations to tender and manage/conduct all aspects of bid and proposal evaluations. - Implement and promote the utilization of the online e-tendering platform at national and regional levels to align with best practice and to increase the efficiency, transparency, audit trail and equity amongst potential suppliers. Long Description ---------------- **2. Contract Management** - Review contractual documents, arrangements and submissions for approval by the appropriate authority including Legal Affairs and/or Headquarters Contracts Committee. Sign procurement orders up to the authorized limit, and in cases where the amount exceeds authorized signature authority, prepare submissions to the Headquarters Contracts Committee for review and subsequent approval. - Assess and establish the work programme and schedule for ongoing and new contracts. Ensure the completeness, correctness and adequacy of new requests to guarantee fair and transparent competition and comparison processes, value for money, delivery of required outcomes, and compliance with appropriate internal controls and governance throughout the process. - Analyze and evaluate vendors' offers considering various factors affecting cost, technical specifications, implementation schedules, reliability, and after-sales/completion implications, ensuring value for money. Ensure the use of waivers and contract amendments are transparent, adequately documented and monitored. - Strengthen and reinforce the vendor performance assessment process to ensure it is a reliable source of information, and substantively contribute to resolving performance matters and incidents. - Oversee adherence to contractual agreements, recommend amendments and extensions of contracts, manage pricing reviews and contract renegotiation, vendor performance assessment and advise concerned parties on contractual rights and obligations. Long Description ---------------- **3. Supervision and Capacity Building** - Manage the work of procurement and contracting staff in the Office and within the region, if applicable, ensure upskilling, professional development and capacity building, organize and monitor e-procurement and CIPS training for staff, and proactively promote ethics and sustainable procurement. - Provide expert advice, guidance and technical support to strengthen capacity, expertise, standards of integrity and compliance throughout the Office and at national level throughout the region. - Organize and ensure the delivery of in-house training on contract management , focusing on the areas for improvement or as new needs emerge. **4. Representation, Partnerships and Networking** - Represent the Office in the Procurement Working Group of Organizational Management Team (OMT) set by the UN Country Team (UNCT) to advise on procurement, contracting and supply chain matters. - Act as the UNESCO focal point for common UN procurement at the country level. Consolidate and integrate goods and service requirements within the country and region and through the UN Global Marketplace in order to generate economies of scale while respecting the quality and deadlines required by requestors. **COMPETENCIES (Core / Managerial)** ------------------------------------ Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Advanced university degree (Master's degree or equivalent) in business administration, public administration, commerce, engineering, law, or a closely related field. - A professional certification such as CIPS (Chartered Procurement and Supply Professional) or equivalent. ***Work Experience*** - Minimum four (4) years of relevant professional experience in procurement, contract management and administration, logistics or supply chain management, of which preferably at least two (2) years acquired at international level. Long Description ---------------- ***Skills and Competencies*** - Strong practical and theoretical background in all phases of international procurement operations and in contracting for a diverse range of goods, works and services. - Knowledge and understanding of institutional UNESCO mandates in the country and Region. - Ability to analyze the complex procurement and contractual requirements of programmes at regional and national levels as well as supply chain considerations. - Ability to apply independent judgment and discretion in advising on and handling major procurement and contracting issues and problems. - Ability to plan and organize the work by developing clear goals that are consistent with agreed strategies. - Ability to communicate clearly and effectively - both orally and in writing - with diverse audiences on procurement and contracting related matters. - Ability to work in a team and to maintain effective working relationships in a multi-cultural environment. - Ability to manage, supervise and motivate staff and teams. - Demonstrated integrity and transparency. - Familiarity with the work and general functioning of international organizations and/or the UN System. - Good knowledge of a project cycle within the international organizations/United Nation’s field operations, and the role of implementation partners as part of it. - Good computer skills, including practical knowledge of ERP systems related to finance and/or procurement. ***Languages*** - Excellent knowledge (written and spoken) of English or French. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Work Experience*** - Experience in procurement in the field operation of the United Nations Common System, or a comparable international organization. ***Languages*** - Knowledge of another official language of UNESCO ( Arabic, Chinese, Russian and/or Spanish). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. The approximate annual starting salary for this post is USD 135,492. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits.](https://en.unesco.org/sites/default/files/unesco-staff-compensation-booklet_en.pdf) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [ UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*