Recruitment Specialist

UN MINUSMA - United Nations Multidimensional Integrated Stabilization Mission in Mali

Open positions at UN MINUSMA

Application deadline in 2 days: Thursday 6 Oct 2022 at 00:00 UTC

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This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established by Security Council resolution 2100 of 25 April 2013 to support political process in that country and carry out a number of security-related tasks. The Mission has been asked to support the transitional authorities of Mali in the stabilization of the country and implementation of the transitional roadmap, focusing on major population centers and lines of communication, protecting civilians, human rights monitoring, the creation of conditions for the provision of humanitarian assistance and the return to displaced persons, the extension of State authority and the preparation of free, inclusive and peaceful elections. ( The UNV Support Office is part of the Mission Support component of MINUSMA. The UNV Support Office, headed by the UNV Programme Manager, administers the UN Volunteers assigned to the Mission. In the 2022-2023 budget of MINUSMA, 206 UN Volunteers’ positions are authorized. Approximately 190 UN Volunteers are on board at MINUSMA. The UNV Recruitment Specialist is in charge of ensuring the transparent, smooth and fast selection and deployment of newly recruited UN Volunteers and supporting UN Volunteers along their assignments.

Within the delegated authority and under the supervision of UNV Programme Manager or his/her designated mandated representative(s), the UN Volunteer Recruitment Specialist will: Administration: Provide overall management of logistics and administrative support to all UN Volunteers in Mali, which includes, but not limited to: Work with the section chiefs of the mission to prepare quality DOAs to meet the section requirements; coordinate with VRRS/UNV HQ to receive identified candidates within 2 weeks from the date of approval of DOA. Coordinate with the recruiting section to conduct review and selection of candidates within 2 weeks from the date of submission of candidates. Issue offer of assignment and process related authorizations for further approval by UNV HQ. Actively coordinate and liaise with UNV headquarters and UNV Field Units in the country of origin (of the candidate) regarding recruitment of UN Volunteers with an objective of reducing recruitment timeline to 4-6 weeks. Ensure timely issuance of visa / security clearance for selected UN Volunteers; follow up on visas extensions/resident permits for serving UN Volunteers Ensure swift check-in / check- out process of all UN Volunteers by preparing initial Letter of Commitments, Beneficiaries Form, Inventory of Personal Effects, Pledge of Commitment, Issuance of UN Volunteers/Mission ID Cards, check out forms and other relevant documents Send the arrival notification to UNV headquarters Ensure that all UN Volunteer files and records, such as,leave records, MOP, Van Breda health and life insurance, medical evacuation, security training certificates and other administrative correspondence on all UN Volunteers are complete; Act as a leave monitor for all UN Volunteers; process and maintain leave records both in ATLAS and E-services (and FSS). Liaise with UNV headquarters and ensures availability of Certificate of Service for those UN Volunteers who are resigning/ repatriating from the mission. Finance: Ensure that proper accommodation deduction is made for the volunteers availing accommodation facilities within MINUSMA camps, in collaboration with UNV Programme Manager and relevant mission’s section. Prepare all necessary documents and liaise with Section Chiefs / UNV headquarters to receive authorizations with respect to contract extensions, Settling In Grant (initial and pro-rated), accommodation supplement, home leave, VLA amendments (on the basis of dependency status) and training entitlements and process them through proper channel, including obtaining authorization from Peace Division at UNV headquarters Follow-up with UNV headquarters, Travel, Finance, CAS Section on status of requests of payment/authorizations/payroll. Also follow-up with sections and UNV headquarters on any discrepancy. Act as focal point for UNV Field Unit (on behalf of UNV Programme Manager) in Budgeting and Staffing exercise for UNV component of the mission; liaise with Chief Budget Officer and UNV headquarters while preparing budget forecasts and budget performance reports. Others: Provide an in-depth briefing to new arrivals and volunteers who are redeployed, covering administrative/finance matters, local working and security conditions, accommodation issues, etc. Provide guidance and advice, in consultation with the Programme Manager, to UN Volunteers on Conditions of Service (COS), internal circulars and other documents on policies and procedures within the mission area; Encourage serving UNVs to embrace the ideals of Volunteerism and be the best advocates of volunteer action through training and provision of promotional materials Regular Update of UNV staffing table and other statistics to ensure quick response in case of emergencies or otherwise. The encumbered is expected to look into possibilities of migrating from Excel based staffing table to a database approach, for effective/ efficient reporting and statistics. Support the Programme Manager in all the activities related to UNV staffing in the mission, especially in the present context of mission restructuring and downsizing. If and when required, present UNV Programme in Mission induction for International and National staff. Reply to UNV headquarters queries on UNV and former volunteer’s performance. Conduct missions outside of Bamako to respond to specific queries from the field or to monitor UN Volunteers working and living conditions in area of operations in close collaboration with the Programme Manager, Administrative/ Logistics Officers, Selection & Recruitment Officer (Volunteer Management), Public Information Officer and Capacity Development Officer. Brief mission report with findings and recommendations needs to be submitted to UNV Programme Manager upon completion of each mission. When working with (including supervising) national staff or (non-)governmental counterparts, the incumbent is strongly encouraged to set aside dedicated time for training, coaching, mentoring and capacity development. Perform Any other related activity as deemed appropriate by the Programme Manager; When working with national personnel or (non-)governmental counterparts, set aside dedicated time for training, coaching, mentoring and capacity development. Furthermore, UN Volunteers are required to:- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day)- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country- Provide annual and end of assignment reports on UN Volunteer actions, results and opportunities using UNV’s Volunteer Reporting Application- Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.- Assist with the UNV Buddy Programme for newly-arrived UN Volunteers- Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Supervision, induction and duty of care of UN Volunteers UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to: - Introductory briefings about the organisation and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment; - Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity; - Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal; - Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address; - Access to shared host entity corporate knowledge, training and learning; - Inclusion of the volunteer in emergency procedures such as evacuations; - Leave management; - DSA for official travel, when applicable;

Results/Expected Outputs As an active MINUSMA/UNV Support Office’s team member, efficient, timely, responsive, client-friendly and high-quality support rendered to MINUSMA and its beneficiaries in the accomplishment of her/his functions, including: Administration, adequate support and successful implementation of the conditions of service and mission guidelines of serving 200 UN Volunteers. General support to MINUSMA administration and programs in collaboration with UNV headquarters ensured. General support to UNV Programme in Mali provided (UNV field unit with MINUSMA and when and if required on ad hoc basis to UNV Field Unit within United Nations Development Programme (UNDP). Efficient, timely, responsive, client-oriented and high-quality support rendered to the UNV Programme Manager in the accomplishment of her/his functions. Transfer of skills, knowledge and capacity development of national staff/counterparts took place and is documented. • The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counter-parts, including Implementing Partners (IPs); • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

Accountability Adaptability and Flexibility Commitment and Motivation Commitment to Continuous Learning Communication Ethics and Values Integrity Knowledge Sharing Planning and Organizing Professionalism Respect for Diversity Technological Awareness Working in Teams

At least 3 years of professional work experience at the national and/or international level in human resources, administration, and/or finance. Previous experience as a volunteer and/or promotion of volunteerism will be an asset. Experience with DPKO is an asset, as is experience working in the UN or other international development organization; Excellent oral and written skills; excellent drafting, formulation, reporting skills; Accuracy and professionalism in document production and editing; Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; Sound security awareness; Have affinity with or interest in peace keeping, and in volunteerism as a mechanism for durable development, and the UN System. 19

In non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, international UN Volunteers receive a Well- Being Differential (WBD) on a monthly basis. Furthermore, UN Volunteers are provided a settling-in-grant (SIG) at the start of the assignment (if the volunteer did not reside in the duty station for at least 6 months prior to taking up the assignment) and in the event of a permanent reassignment to another duty station. UNV provides life, health, permanent disability insurances as well as assignment travel, annual leave, full integration in the UN security framework (including residential security reimbursements). UN Volunteers are paid Daily Subsistence Allowance at the UN rate for official travels, flight tickets for periodic home visit and for the final repatriation travel (if applicable). Resettlement allowance is paid for satisfactory service at the end of the assignment. UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate.

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