Receiving & Inspection Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

• Accurate responses to the immediate supervisors or Management queries provided in a timely manner; • Deployed with minimum notice in any part of the Mission to complete R&I Inspections as requested; • All items received conform to specification in Purchase Orders (PO) and contract terms, all designated assets be serialized (labelled) accordingly; • All transactions accurately entered in the UMOJA ECC ERP module software to keep the inventory management system updated and reports submitted in a timely manner.

Within the terms of the organization’s delegated authority, and under the direct supervision of the Chief of the Receiving & Inspection unit of MINUSMA (R&IU) in Bamako, Mali, the UN Volunteer will undertake the following tasks as requested: • Ensure that items received for cases assigned are in accordance with terms and conditions specified in the relevant Purchase Order (PO), Letter of Assistance (LOA) or Contract i.e. quantity, type, specifications, etc.; • Actively participate in the R&I procedures throughout the entire mission area for the delivery of rations and other assets as required; • Prepare reports for all R&I cases assigned following the established procedures of the unit including preparation of Physical Verifications Vouchers (PVVs), Physical/Virtual Goods Receipts (GRs), or any other; • Accurately input of all the related information of each assigned case into the UMOJA ECC property management software module used by MINUSMA and provision of information for any other related process or system used by the Mission as required; • Interact with R&I unit staff as well as with Procurement, Self-Accounting Unit (SAU), Property Control Unit (PCIU) if any, representing the best interest of the R&I unit in the best possible way; • Serialize and label all assets as required and in accordance with the Item Master Catalogue (IMC) and UMOJA system; • Ensure close coordination with Self Accounting Units, Procurement Section, and Centralized acquisition regarding new deliveries, storage, technical inspections and physical checks; • Submit periodic reports (i.e. weekly, monthly, etc.) reports to the Chief of the R&I Unit as requested. This may include also trip reports when on temporary duty assignment to regions (TDY) to perform work; • Perform of any other related tasks/duties, as assigned by the supervisor or Chief of the unit.

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Property Management related areas such as Claims & Property Survey, Receiving & Inspection, Property Control, Warehousing, Supply management, Logistics ; previous work experience in the field with R&I is an advantage as well as knowledge of the UMOJA ERP system knowledge of French language is an advantage Light forklift operator permit is an advantage
Excellent computer skills, including proficiency in word processing, spreadsheets, email, and internet is required; prior experience of work with ERP systems, Galileo, Mercury, UMOJA and/or Business Objects will be an asset;

Gao is non-family duty station. Living conditions are acceptable, but security instructions need to be strictly complied with. The national currency is the Franc CFA (August 2022 exchange rate is 1 US$ = 560 FCFA). Visa credit cards are acceptable in some hotels and larges shops in Bamako. Mali is a country prone to malaria, so mosquito nets are highly recommended. Basic medicines are available from UN Medical Section or from pharmacies, but provision need to be made for specialized medication. Security recommendations from the UN Department of Safety and Security (UNDSS) must be followed by all UN Staff in the course of their assignments in Mali. Appropriate measures are in place to mitigate the current security risk for UN personnel in the country. All UN Volunteers, like all UN personnel, undergo a security briefing and the 3 days mandatory training “Safe and Secure Approaches in Field Environments” (SSAFE) upon arrival, where practical guidance and recommendations are provided regarding security threats in Mali. An additional security briefing is provided upon arrival to the final duty station. Like all UN personnel, UN Volunteers based in Gao are accommodated in UN premises. UN provided accommodation in Mali is compliant with wellbeing standards, i.e. female/male bathrooms. A welfare committee is also active in all duty stations to ensure enough access to welfare commodities, including food supplies. Emergency contacts (security, medical, staff counselling, UNV Office) are made available for all UN Volunteers upon arrival, and each individual is provided with a VHF radio and a call sign, which can be used at all time. For the sake of rewarding experience, UN Volunteers in MINUSMA carry out their duties with flexibility, commitment and a willingness to live and work in challenging conditions including heat and limited water and electricity supply.