RECEIVING AND INSPECTION OFFICER

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 74,649 USD and 97,747 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting

The position is within the Liquidation Entity of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), at Gao. The incumbent is responsible for the planning, administration, organization and centralized management of warehouse operations and inbound/outbound processes for movement of goods. He/she organizes the proper string of inventory holdings, ensuring inventory accuracy, avoiding pilferage and loss. The incumbent will report to the Chief of Centralized Warehouse.

Responsibilities

Within the limits of delegated authority, the Receiving and Inspection Officer, P-3 will be responsible for performing the following duties: • Organizes the initial training of the staff members on the United Nations rules and regulations focusing on the inbound and outbound delivery workflow, tasks and responsibilities. • Coordinates and monitors day-to-day activities of the Warehouse Unit. • Distributes the workload among the Inbound/Outbound management team, prepares work schedules and time frames for the completion of tasks ensuring that all deadlines are met. • Certifies acceptance/rejection status, prepares inbound/outbound documents, technical reports concerning equipment transferred to other field operations, or equipment received from other mission’s locations. • Monitors data updated in the Inventory Management System and the manual and electronic inbound and outbound transactions. • Performs quality control monitoring on physical inspections conducted by the Unit. • Prepares as required, summary reports for review by senior management and Office of Supply Chain Management. • Submits justified and documented staffing plans taking into consideration all logistical and financial variables involved. • Submits proposals for software and logistics training courses and monitors the overall professional competence of the team members in the accomplishment of administrative tasks. • Drafts revisions of Standard Operating Procedures and workflows for inbound and outbound processes. • Liaises with Technical Units, the Procurement Section/Unit at the mission, at UNHQ, and UNGSC regarding inbound and outbound activities. • Drafts correspondences, as required. • Performs other duties, as assigned.

Competencies

Professionalism: Provides effective, efficient and sustainable delivery of receiving and inspections activities to the liquidation entity, and other stakeholders in work of the entity. Knowledge of the substantive field of work in the areas of supply chain management, in particular warehousing, inventory management, distribution, warehouse safety management, as well as related procedures, practices and environmental standards. Knowledge of and ability to apply UN rules, regulations, policies and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs. Ability to provide professional technical advice in a broad range of supply chain management areas, including warehouse management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

• Advanced university degree (Master’s degree or equivalent) preferably in Business Administration, Management Sciences, Logistics or other relevant field is required. • A combination of academic qualifications and extensive relevant experience in business or public administration, contract law, supply chain management, logistics or other relevant fields may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

• Supply Chain Certification (SCOR-P or equivalent) is desirable.

• Certification in project management (PRINCE 2 of equivalent) is desirable.

• Certification in Property Management/Fixed Assets Management is desirable.

Work Experience

• A minimum of five (5) years of relevant progressively responsible experience in receiving and inspection, or other inventory management or logistics related field is required.

• Experience providing services in the field of Receiving and Inspection to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

• Experience in BI, Power BI. Experience in sourcing, cleaning, and preparing data, selecting and developing visualizations/metrics that enable easy communication/interpretation by the users is desirable

• Experience in supply chain and property management support operations during liquidation of a large field operation is desirable.

Languages

• English and French are the working languages of the UN secretariat. For the position advertised, fluency in English (both oral and written) is required. • A working knowledge of French is desirable.

Assessment

• Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available within the MINUSMA Liquidation Team until 30 September 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.