Real Estate & Lease Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities. In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

When working with (including supervising) national staff or (non-)governmental counterparts, including contractors/vendors/suppliers, the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job • To work as Facility Planner & Lease Processor in Umoja Real Estate, carry out data entry related to Real Estate of multiple compounds of mission, carry out Portfolio management of Mission Real Estate • Perform all tasks related to Real Estate data entry and its Inventory management in United Nations centralized data base system in Umoja – Real Estate module • Physical inspection of real Estate properties, carry out required alteration amendment and addition of facilities as built time to time. • Manage all UNAMA leases, updating the leases in system, carry out required modification to leases time to time. • Actively involvement in Write off of Real Estate properties from the centralized Inventory management system, follow up with other section, deal with Local Property survey board and take necessary action for timely write off of Real Estate and Fixed Assets properties from the Umoja Inventory. • Generate periodic Lease Invoices through Computer system, to ensure that Invoices are as per various type of Lease agreement and MOUs • Assist in Umoja Preventive maintenance module. • Assist in Umoja Service Delivery module. • Assist in building maintenance of compound and periodic preventive maintenance of engineering facilities • Support Environmental Projects and deal with multiple sections for required work • Perform other related duties as assigned by the supervisor. • When working with (including supervising) national staff or (non-)governmental counterparts, including contractors/vendors/suppliers, the incumbent is strongly encouraged to set aside dedicated time or capacity development through coaching, mentoring and formal and on-the-job training.

Planning and Organization: ability to establish priorities and to plan and coordinate own work; Communication: good written and oral skills, including ability to prepare and present concise oral and written engineering reports, briefings, updates and other documentation; Teamwork: good interpersonal skills; demonstrated ability to develop and maintain effective work relationships with peers, supervisors, and sub-ordinates in a multi-cultural, multi-ethnic environment, with sensitivity and respect for diversity and gender; Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Civil Engineering or Architectural Field in design, construction, maintenance and compound management • Computer skills – AutoCAD; MS Office; and Real Estate related software • Real Estate Portfolio management preferably in UMOJA system, working at same capacity with any UN Peace keeping mission will be an asset • Full working knowledge of English, including excellent writing skills; • Demonstrated capacity to work independently as well as contribute positively in a team environment;

Afghanistan is a hardship duty station with a volatile security. Living and working conditions for UN volunteers in UNAMA are similar to the living conditions of all other internationally recruited staff members. UN volunteers are provided with safe accommodation in an extensive compound in Kabul with good infrastructure and amenities. The mission has three compounds in Kabul: Compound Alpha, compound B, and UNOCA (UN Operational Complex in Afghanistan) the largest one. In regions, such as Kandahar, Herat, Mazar, the mission has similar complexes but smaller in size. Staff members live and work within these secured complexes. UNAMA has three different locations in Kabul, most of the substantive offices, including the SRSG’s are located at the so-called alpha Compound and compound B, which is adjacent to UNDP close to the city center, while most of the administrative and technical support offices are located at the UNOCA compound on Jalalabad Road, at some distance from central Kabul. Generally speaking stringent security measures are in place throughout the country and UN volunteers as other UN staff, are quite limited in all Afghan duty stations when it comes to movement, walking virtually not allowed. The movement is done inside the “green box” (only) mostly in armored vehicles driven by national qualified UN drivers. Many places are off limits (including restaurants). There is also a curfew throughout the country, generally from 11pm to 5:30am but this can very between duty stations. There are number of security measures to be compiled with, such as the minimum Operational Residential Security Standards or MORSS before moving into any accommodation. The UNAMA Security section provides these guidelines during the initial security briefing upon arrival in the mission area. Upon arrival, volunteers are accommodated at the UNV designated accommodations within the UNOCA compound for a fix charge of US$ 10 per day (US$ 300 per month for a room), exclusive of food. Inside the UNOCA compound are two cafeterias, a restaurant, a “Superette” and a small shop which provide a variety of imported canned and frozen food on offer. There is also a social center, a gym hall and a small library with books and DVDs, run by the welfare Office, within the same compound. Some degree of medical service is provided in all UNAMA duty stations. There is a UN clinic in UNAMA/UNOCA compounds and access is granted in Kabul to other private international clinics. In the provinces, the situation is different where UN personnel are confined to guess houses in most of the regions, both electricity and water are readily available, although water can sometimes run low as a result of severe droughts in the last couple of years. Most guesthouses have secured water (e.g. through a well in the compound) and generators in the event of power failure. Some degree of medical service is provided in all UNAMA duty stations. There is a UN clinic in UNAMA/UNOCA complex and access is granted in Kabul to other private international clinics. Most produce/staples are common in the markets e.g. rice, meat, vegetables, cooking oil, salt etc. UNOCA has a new minimarket where basic goods can be bought also. There are also a number of UN cleared supermarkets in Kabul, in Jalalabad, and in Mazar-I-Sharif. Contact with and outreach to the local community is usually limited. As mentioned many places are off-limits and the choice of recreational facilities are very poor. For all these reasons, bring a stock of books, DVDs/VCDs, computer games, etc., is highly recommended. Living allowances are paid in US$ at the end of each month, but bank transfers by UNAMA to accounts abroad are possible. There are several Western Union money transfer offices in Kabul and two other international banks are operating downtown as well as in the UNAMA compound.