Readvertisement - Programme Associate, GS6, Bhubaneshwar, India, SAR Post Number 117829 (This post is open for Indian Nationals only)

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, AN ADVOCATE

In an effort to measurably improve UNICEF's ability to deliver better results for children, there is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens addressing inequity not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Click here to learn more about what makes us proud working for UNICEF!

How can you make a difference?

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

Job organizational context:

UNICEF support the Government of Odisha, NGOs, technical partners to accelerate progress for children, work to achieve the SDGs and help children realize their rights. This is made through, among other things, strong partnerships with government departments (both at state and district level), NGOs academic institutions, religious leaders, social mobilisers, volunteers, and of course the children and adolescents themselves.

Purpose for the Job:

Under the supervision and guidance of Social Policy Specialist, NOC, the Programme Associate support the respective section(s) of UNICEF Odisha office by carrying out a range of programme support functions to help develop, implement and monitor their country programme, ensuring effective and time delivery that is consistent with UNICEF rules and regulations.

In addition, the Programme Associate works in close collaboration with a range of staff in the Field Office, external partners and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.

Key functions, accountabilities, and related duties/tasks

Summary of key functions/accountabilities:

• Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.
• Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
• Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
• Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
• Supporting the programme section in researching, compiling, and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
• Carrying out transactions in VISION (SAP based CRM system of UNICEF) ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
• Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Supports capacity development activities related to programme development by preparing training materials and participating in exercises.
• Supports the programme sections to conduct quarterly programme reviews by preparing expenditure analysis, actions to be taken as per the programme monitoring reports.
• Undertakes field monitoring with programme staff and support to develop field visit reports linking to financial expenditure and programme outcomes (result-based budgeting), particularly in the emergency context, including COVID19 situation and natural disasters.
• Supporting compliance to office financial/administrative assurance activities according to the HACT framework. Provides support to implementing partners (governmental, non-governmental and academic institutions etc.) in implementation/ adherence to UNICFE’s risk management framework, including PSEA.

Impact Results:

S/He is accountable for the full spectrum of administrative and project/programme support activities. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities. Accurate programme monitoring and recommendations, data entry and presentation of information ensure proper programme decision-making.

To qualify as an advocate for every child you will have…

Education:

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Technical Skills

Specific Technical Knowledge Required [ for the job ]

• In-depth knowledge of the administration which underpins UNICEF country office programme/project operations, including monitoring and evaluation processes.
• Strong organizational, planning and prioritizing skills and abilities
• High sense of confidentiality, initiative and good judgement
• Ability to work effectively with people of different national and cultural backgrounds
• Strong office management skills
• High attention to detail.
• Ability to effectively manage the section’s material resources and monitor its budget
• Good analytical skills.
• Good knowledge of book-keeping.

• Experience using MS Word, Excel, PowerPoint, and other UNICEF software such as SharePoint. Knowledge of using/facilitating virtual platforms for meeting.

  Experience:

A minimum of six years of administrative or clerical work experience is required.

Prior experience in programme support functions is an asset.

Relevant experience in a UN system agency or organization is considered as an asset.

Language Requirements:

Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

Core Competencies (Level 1)

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

• This is a re-advertisement. Applicants who applied earlier need not re-apply.
• This position is based in Bhubaneshwar (India).
• The selected applicant will have an initial 364 days with the possibility of extension subject to satisfactory performance.
• Only shortlisted candidates will be notified and advance to the next stage of the selection process, which involves various assessments.