Re-advertisement-UNICEF Internal/External Vacancy Notice: Supply Chain Specialist (Quality Assurance), P-3, FT, Kabul, Afghanistan, Not for Afghan Nationals

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 110,779 USD and 145,057 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Vaccines

The situation in Afghanistan remains exceptionally complex, with a protracted emergency situation, characterized by recurrent natural disasters, an increased number of people living in poverty, continued internal displacement, and unprecedented levels of food insecurity, further compounded by the COVID-19 pandemic. This complexity has greatly impacted the situation of children and women in the country. The withdrawal of the United States military forces from Afghanistan in August 2021 and the establishment of a de-facto government by the Taliban have exacerbated the complexity and uncertainty of the situation. UNICEF is required to rapidly adapt our ways of working to address the multiple operational constraints present in the highly volatile and unpredictable context.

The office is on the verge of scaling up with an increased overall office budget through HAC and other donors. With the increased workload and loss of the national staff in the Supply and Logistics Section, there is an immediate need to enhance the HR resources and strengthen the Supply and Logistics Operation.

How can you make a difference?

The Supply Chain Specialist (Quality Assurance) reports to the Chief of Supply and Logistics as per the Country Office (CO). The supply chain operations include planning, procurement, contracting, customs clearance, warehousing, in-country transport, and distribution, as well as monitoring of supplies, services, and construction works. Afghanistan office has an unprecedented supply component to support the scale-up activities. These include procurement of goods, services, and construction in an unstable operating context. The incumbent supports the Chief of Supply and Logistics in risk mitigation through compliance with UNICEF policies and financial rules. When risks are well managed, extraordinary results can be achieved; inadequate management of risks can jeopardize the achievement of results. Many problems affecting children cannot be solved by doing "more of the same," and call for new and innovative approaches and flexibility, often involving additional risk. Hence the need for a Supply Chain Specialist (Quality Assurance) covering the procurement and the operating environment for the economic, efficient, and effective delivery of results for children.

Summary of key functions/accountabilities:

1. Risk Identification, Management, and Mitigation

• Leads the development and improvement of Supply and Logistics risk management framework and policy.
• Ensures robust identification and mitigation of risks by the Supply and Logistics Section of Afghanistan Country Office (ACO)and associated suppliers, vendors, service providers, and partners managing UNICEF resources, including by proactively conducting regular reviews within the section.
• Maintains updated risk frameworks and presents updates on evolving and projected risks quarterly on a case-by-case basis.
• Ensures appropriate action is taken on any emerging and worsening risks.
• Point of contact for the section on risk management and coordinates, as necessary, on the follow-up to allegations of misconduct, fraud, etc.
• Ensures well-planned monitoring and review of the risk management and performs regular checking and/or surveillance to ensure that risk treatment is effective.

2. Develop and mainstream technical guidance tools on Risk Management and Safeguarding

• Conducts the testing of procedures, formats, and tools for Supply and logistics Section use, including gathering and analyzing lessons learned.
• Gathers field inputs and contributes to and ensures the finalization and rollout of tools, as necessary.
• Develops and rolls out training material.

3. Identify practical approaches to risk management and develop monitoring tools for all supply and logistics functions to ensure compliance with UNICEF policies

• Ensures appropriate action is taken on any emerging and worsening risks.
• Ensures risk reporting and escalates to the Management as needed, suggesting a course of action. E.g. coordination with OIA on potential fraud incidents and finding the appropriate mechanism to address the issues.
• Assist in monitoring the implementation of recommendations and in the review and assessment of the adequacy of corrective actions taken by the concerned stakeholders.
• Ensure timely delivery of assurance and advisory services, provide direction and guidance to the team members and coach them for effective team results.

4. End-User monitoring in collaboration with programme and implementing partners

• In collaboration with supervisor, develop close collaboration with programme sections for end-user monitoring through involvement in programme design and planning for the inclusion of monitoring and evaluation of supplies in a structured manner.
• Establish an accountability framework with programmes, for the delivery of results for children.
• Support assessment of and collaboration with implementing partners including civil society, the establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
• Develop and maintain partnership and collaborative relations with Government, UN organizations, and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.

5. Technical and advisory support for supply chain strengthening

• Provide supply input to donor dialogue, and support the development of supply components of proposals to donors including budgeting and use of innovative financing mechanisms for supplies, services, and construction work.
• Promote/drive supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
• Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.

Impact of Results

The ability of the Chief of Supply and Logistics Specialist to successfully plan, manage and oversee the effective and efficient supply chain management of goods, services, and construction work for UNICEF programmes and the Government, directly impact programme goals and results for children.

Quality Control Specialist inputs to the team leader that may have a significant impact on the planning, execution, and reporting of supply chain activities. Fraudulent activities could lead to inadequate coverage, inappropriate use of resources, and loss of reputation.

The impact of work directly affects the perceived professionalism of the incumbent and the overall reputation of the Supply and Logistics Section for high-quality work for maintaining the public procurement principles of integrity, fairness, transparency, and value for money. This in turn contributes to maintaining/enhancing the credibility of UNICEF as an effective and responsible manager of funds entrusted to the organization and to furthering UNICEF's image as a competent organization for delivering cost-effective and sustainable program results for children.

To qualify as an advocate for every child you will have…

• An advanced university degree (Master’s or higher) in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health, or related social science field
• A minimum of five (5) years of relevant professional experience, at the national and international levels, in supply, logistics, procurement, contracting, administration, and/or other directly-related technical fields is required.
• Developing country work experience and/or familiarity with emergencies is considered an asset.
• Understanding of development and humanitarian work.
• Health supply chain management experience is an advantage.
• A valid relevant professional certification is an added advantage.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

* Female candidates are highly encouraged to apply.

* Kindly note that this is a non-family duty station.

* Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.

* Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.