(Re-advertisement) Supply Assistant, GS-5, ; Water, Sanitation & Education Centre, UNICEF Supply Division, Copenhagen

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,125 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, commitment

The, Water, Sanitation and Education Centre (WSEC) manages global procurement of WASH, Education and Project support commodity group for both regular programme and emergency response ensuring uninterrupted supply of supply emergency listed commodities with no stock out. This post is responsible for warehouse replenishment order of Education products in a timely manner. This is a critical function requiring coordination with different stakeholders as well as close monitoring, follow up ensuring timely delivery of goods.

How can you make a difference?

The Education Unit within WSEC is looking for a Supply Assistant for a temporary position. This assignment is to support the Education team during high workload with competing priorities. This position is primarily dedicated in undertaking warehouse replenishment of Education products. The Education Unit comprises of five (5) staff members responsible for commercial work with (2) two staff in the technical function. The Unit provides and executes procurement in accordance with the UNICEF Rules and Regulations for Educational products both for warehouse replenishment and direct shipments in support of Education programme in UNICEF country offices worldwide. The function of this position is pivotal in ensuring Education products procured in a timely manner in agreement with receiving entity/consignee including establishment of Long Term Arrangements as per WSEC priority timeline.

Under the general supervision of the Contracts Manager in the Education Unit, the Supply Assistant monitors incoming procurement requisitions for own commodity area, plan and issue Purchase Orders and run the Material Resource Planning (MRP)for replenishment of standard stock items in Copenhagen warehouse and appointed strategic hubs.

The primary task is timely execution of order ensuring no stock out of Education products in UNICEF Supply Division Warehouse and its appointed hubs. Coordinates with stakeholders - warehouse centre, quality assurance centre, transport centre and within Education unit in executing all below tasks:

1. Run Material Resource Planning report (MRP) in SAP twice a week or as per need
2. Coordinate with Warehouse planning to adjust quantity and material in MRP to optimize shipment volume
3. Communicate with Long Term Arrangement supplier of relevant products to confirm volume, production lead time, incoterms etc
4. Issue purchase orders and ensure completeness in accordance with WSEC procurement quota, spot pricing, pre-delivery/in-line inspections, moisture control are embodied in purchase orders.
5. Collaborate, coordinate with Education Contracting and Technical unit prior to order confirmation to ensure compliance with centre process/guidelines
6. Timely update of various order monitoring tools, spreadsheets
7. Provide update on workload and pipeline order in Education Unit meetings
8. Coordinate with Global Transport Centre, quality assurance centre and other centres as appropriate for daily work related updates to ensure information is shared in a timely manner
9. Consult, coordinate with supplier, Freight forwarder and Global transport unit to ensure timely shipment and/or delays are communicated
10. Follow up on pipeline orders with suppliers to track progress while updating status in various consultative meetings and database
11. Consult with Contracts Manager and contracting team on challenges i.e .price increase, delay, quality related issues
12. Be proactive in finding alternative product source for surge demand to meet emergency surge demand under the guidance of Contracts Officer and in consultation with Technical Unit to ensure product conformity
13. Extend support for direct order placement to UNICEF country offices during surge demand
14. Extend support Draft preliminary commercial evaluation for approval by Contract Manager and thereafter share with Technical unit to initiate Technical evaluation of tender.
15. Undertake solicitation process to support surge demand, consolidate final Commercial and Technical evaluation for approval by supervisor, thereafter draft submission for Contract Review Committee for view by supervisor
16. Extend support to Education team as and when required

To qualify as an advocate for every child you will have…

Requirements:

• Completion of secondary education
• Minimum 5 years of proven experience in Procurement related areas, in either private or public sector
• Experience of working in SAP/ERP system (Vision, FLS) or other modules of SAP
• Strong knowledge on Public procurement
• Work independently managing competing priorities with high workload
• Fluency in English
• Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF

Desirables:

• Additional certified training related to procurement, planning and/or negotiation skills.
• Work experience with public procurement in an international organization
• Proficiency in another UN language (Spanish, French, Russian, Chinese, Arabic)

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) and our core competencies as follows:

Core competencies skills

• Drive to achieve results for impact
• Thinks and acts strategically
• Manages ambiguity and complexity
• Works collaboratively with others
• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Innovates and embraces change

To view our competency framework, please click here

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Remarks

The closing date of this position is 17 August 2022.

Please note that we may utilize the applicant pool for this position to identify candidates for similar upcoming vacancies at the same level and within the same functional area.

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/

Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Mi Nguyen at mnguyen@unicef.org

NB:

UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Visit us at www.unicef.org/supply/