Re-Advertisement) Supply Assistant (and Logistics, GS-5, UNICEF Thailand CO, Bangkok, Job No. 553902

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,622 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

For every child, better future.

Learn about what we do to create a fair chance for every child in Thailand, click here.

How can you make a difference?

The Supply and Logistics assistant is responsible for assisting the uninterrupted supply of affordable and good quality supplies and services, adapted to the particular context and through compliance with UNICEF's policies, procedures and ethics standards.

Major Responsibilities

1. Procurement and contracting:

• Liaise with colleagues from respective programme sections in planning procurement and contracting initiatives, supporting development of relevant specifications, terms of reference, and logistics arrangements and timelines.
• Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the supervisor. Assist with bid openings, and technical and financial analysis of offers as might be required. Conduct clarifications with suppliers.
• Prepare requests for award including submissions to Contract Review Committee. Prepare purchase orders and contracts in SAP (ERP - Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems.
• Keep stakeholders/partners informed on the progress of procurement processes. Liaise with suppliers, ensuring timely follow-up or delivery schedules.
• Regularly monitor dashboard reports and coordinate to ensure necessary supply action is taken in a timely manner in support of UNICEF Programmes.
• Conduct local markets surveys on ongoing and regular basis for identification of potential suppliers to procure the goods and services at competitive costs

2. In-country logistics:

• Provide input on the logistics component of the supply plan, including advising on infrastructure constraints (e.g. customs clearance, port capacity, transport options, and warehousing capacity) and different delivery mechanisms. Keep track of demurrages and detention charges.
• Liaise with supply colleagues as well as colleagues from respective programme sections, use supply dashboards to ensure pipeline monitoring establishment of appropriate logistics capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country.
• Provide support in logistics, following standard processes and contributing to the effective delivery of programme supplies.
• Review needs for contracting logistics third party services (e.g. customs clearance, warehousing, transport, distribution) and transmit all supporting information for contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.
• Maintain and process documentation for execution of logistics operations (e.g. customs clearance, invoice verification) and take appropriate actions to resolve operational issues escalating complex issues to the supervisor.

Qualifications of Successful Candidate

Education:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, procurement, business administration, or another relevant technical field.

Experience:

• A minimum of five years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage

Language and computer literacy:

• Fluency in Thai and English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) is an asset.

• High computer literacy and ability to effectively use standard office software tools (MS Word, Excel) including data management and other UNICEF office tools.

  For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability (CRITA) and core competencies in 1) Builds and maintains partnerships, 2) Demonstrates self-awareness and ethical awareness, 3) Drive to achieve results for impact, 4) Innovates and embraces change, 5) Manages ambiguity and complexity, 6) Thinks and acts strategically, 7) Works collaboratively with others, and 8) Nurtures, leads and manages people (applicable for supervisor and manager’s role).

The core competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

Functional technical competencies:

• Thorough knowledge of a range of specialized topics, including relevant supply chain processes, rules and regulations related to public sector procurement.
• Experience using MS Word, Excel, SAP and ability to learn other UNICEF office tools.
• Demonstrated understanding of relevant supply chain processes and ability to consistently apply relevant policies, procedures and good practices in the daily work.
• Ability to develop and maintain effective working relationships with stakeholders and gain the assistance and cooperation of others in a team endeavor.
• Ability to use supply latest modules within UNICEF ERP system (SAP)
• Ability to establish priorities and plan his/her own work.
• Ability to draft clear and concise reports or rationale for supply related decisions on key issues.

Successful candidate will be offered an attractive remuneration package under the UN system.

Only shortlisted candidates with pre-screening according to child safeguarding will be contacted and advance to the next stage of the selection process.

Please send application and Performance Evaluation Reports (PERs) of the last two years no later than 19 September 2022.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to promote the protection and safeguarding of all children.

For gender balance in the workforce, Thai National male qualified candidates are highly encouraged to apply.