PROPERTY MANAGEMENT OFFICER

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 115,781 USD and 151,606 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting

The position is within the Liquidation Entity of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), at Bamako. The incumbent leads and coordinates the asset disposition planning, development, and management of the disposal process for various commodities while considering suitable disposition options, including transfer to other operation, disposal by commercial sale or destruction locally, forecasting, and prioritization of operational supply chain/asset disposal requirements. The incumbent will report to the Chief of Section, Logistics. The Property Management Officer efficiently and effectively manages all the property management activities of the mission.

Responsibilities

Within the limits of delegated authority, the Property Management Officer, P-3 will be responsible for performing the following duties: • Plans the property management operations, monitors progress through statistical analysis of database records, and monthly progress reports; Monitors ongoing operations and the regular site visits of field mission offices and physical inspections and verification of UN property. • Liaises with the Technical Sections/Asset Managers, Procurement Section and Movement Control Section at the mission on matter related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property. • Plans and supervises proper disposal of hazardous waste, of written-off property and of some commodities representing a risk to the environment, in order to avoid any pollution or contamination. • Oversees the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN Property at the mission in conformance with Administrative Instructions, OPPFB guidelines and mission Property Management standard operating procedures. • Ensures proper utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission's property management activities. • Oversees the incoming shipments from closing mission’s locations and ensures they are processed through Umoja and Receiving, and Inspection reports are prepared in both Umoja Inventory Management System. • Monitors the Inventory Management database, ensuring that anomalies are identified in Discrepancy Reports and addressed immediately; Oversees the preparation of periodic performance reports in line with the OPPFB quarterly reporting regime, reviews and ensures accuracy of data. • Prepares accurate and auditable statistical reports for management in mission, Secretariat and UNGSC and draft correspondence, as required; Oversees the compilation and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities within the context of the overall mandate of the drawdown/liquidation • Identifies issues and implement solutions to problematic areas related to Property Management. • Oversees the maintenance of the fixed assets register by recording information related to fixed assets, ensures accuracy and integrity of property records. • Ensures accurate tracking of existing fixed assets, implement and monitor the periodic physical verification process. • Prepares and verifies periodic IPSAS financial reports on PP&E and Inventory (year-end reports, monthly reports), ensures timely submission as per the OPPFB Guidelines. • Coordinates with UNGSC and OSCM regarding strategic mission property drawdown. • Coordinates with technical sections/units their projected schedules for demobilization/decommissioning of property ahead of preparation of preliminary asset disposal plan in order to establish the mission's Asset Disposal plan based on liquidation priorities. • Analyses budget projections from technical units through review of stock holdings, consumption patterns, procurement cycle times, requirements and forecasts of internal and external customers. • Coordinates with UN Global Service Centre (UNGSC) and /or UN Headquarters regarding the submission of the mission's Preliminary Asset Disposal plan; Integrates and monitors the implementation of the Mission Asset Disposal Plan. • Coordinates with UNGSC and/or counterparts in other Missions on the availability of surplus items for transfer prior to making decision to acquire new items either for replacement or additional requirements. • Performs other duties as assigned.

Competencies

Professionalism: Oversees property management activities and ensures that the goals of the liquidation entity are met. Provides effective, efficient and sustainable support, regional partners and other stakeholders in support of liquidation entity. Implements strategic initiatives and measures to ensure efficiency of the supply chain, mitigation of risks and cohesive work environment during liquidation. Knowledge of the regulatory framework governing the disposal of United Nations property during liquidation of a peacekeeping operation. Analytical capacity and proven business process management and project development skills. Ability to apply analytical skills in a wide range of statistics on logistics and property management support operations and formulate proposals for corrective actions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

• Advanced University degree (masters or equivalent) in Business Administration, Logistics Management, Supply Chain Management or related field, is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Not available.

Work Experience

• A minimum of five (5) years of progressively responsible experience in supply chain management, acquisition planning, procurement, or logistics in an international environment is required.

• Experience in support services and logistics/supply management is desirable.

• Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English, (both oral and written) is required; knowledge of French is desirable.

Assessment

• Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• Position is temporarily available within the MINUSMA Liquidation Team until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.