ASSOCIATE CONTRACTS MANAGEMENT OFFICER

Contract

This is a NO-B contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be more than 3,149 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting

The position is located within the United Nations Liquidation Entity (MINUSMA) in Bamako. The incumbent reports to the Head of the Unit. The position involves assisting the Contract Performance Monitoring and Management Unit in the efficient implementation of service and goods’ contracts, to ensure that both parties are properly discharging their obligations.

Responsibilities

Within the limits of his or her delegated authority, the Associate Contracts Management Officer will perform the following functions:  Play a key role in the development and implementation of operational plans, standard operating procedures, initiatives and projects related to contract performance monitoring and management compliance;  Provide input from the Contract Management and Execution Monitoring Group to budget and procurement planning;  Oversee the contracting process, notably by providing input to the specifications and statement of requirements (including formulating performance standards and result indicators), as well as to local contracting committee presentations, establishing technical evaluation criteria, assisting in the evaluation of supplier proposals, and providing guidance during the development, drafting and negotiation of contracts;  Develop a quality assurance plan to provide a systematic and structured method for monitoring contract performance;  Assist in the development of contract risk assessments and risk management plans, including mitigation measures;  Develop contract compliance checklists and implementation plans;  Assist in the evaluation of contractor performance, including providing advice and taking action to remedy poor performance or non-compliance with contractual obligations.  Assist in the evaluation of contractor performance, including providing advice and taking action to remedy poor performance or non-compliance with contractual obligations;  oversee contract closures, including identifying, documenting and disseminating best practices and lessons learned, and carrying out the final evaluation of the contractor's performance from the perspective of the Contract Performance Monitoring and Management Unit;  Ensure the implementation of UN contracts in consultation with the Mission, Procurement Group and UN Headquarters stakeholders, as appropriate;  Liaise with other departments, including the Office of Legal Affairs, to handle claims and litigation, demand specific performance, enforce warranties and other contractual remedies;  In accordance with the terms and conditions of the contract, work to resolve conflicts or performance issues arising from poor performance or non-compliance with contractual obligations;  Draft relevant audit recommendations as required;  Maintain contract management and performance monitoring group files and records in paper and electronic formats, to ensure proper accountability;  Oversee and monitor, as required, performance indicators for UN staff working in the Contract Management and Performance Monitoring Unit;  Perform any other related duties as required.

Competencies

Professionalism: Demonstrated knowledge of project or contract management, including knowledge of quality assurance procedures, service and commodity contracts; practical knowledge of commodity and service contract management in a field or decentralized operation; demonstrated awareness and responsibility in the area of taxation and very good knowledge of UN financial regulations and rules; ability to develop, maintain and supervise management control systems - Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: Meet all responsibilities and commitments; deliver the products for which you are responsible on time, on budget and to quality standards; comply with the Organization's rules and procedures; support and supervise subordinates and take responsibility for tasks delegated to them; take personal responsibility for your own mistakes and, where applicable, those of your department. Client orientation: Considering all those to whom services are provided as "clients" and seeking to see things from their point of view; establishing and maintaining productive partnerships with clients by earning their trust and respect; discerning clients' needs and finding ways of meeting them; monitoring clients' situations, both internally and externally, so as to be able to anticipate problems; keeping clients informed of project progress; meeting deadlines for product delivery or service provision.

Education

Advanced university degree (Master's degree or equivalent) in public or business administration, engineering, law or other related field required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Not available.

Work Experience

A minimum of four (4) years of progressively responsible experience in in supply chain, project and contract management, logistics support or full-service contracting is required. Knowledge of UN rules, regulations and working practices is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written French and English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available within the MINUSMA Liquidation Team until 30 November 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.