Property Management Assistant

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting

The position is within the Office of Supply Chain Management Pillar in the United Nations Stabilization Mission in the Democratic Republic of Congo (MONUSCO) in Goma. Goma is classified as a "D" hardship duty station, and it is a non-family duty station. The incumbent will report to the Chief of the Property Management Section.

Responsibilities

Within delegated authority, the Property Management Assistant will be responsible for the following duties: • Assists the Supervisor with planning of the property management operations and monitors progress through statistical analysis of database records and monthly progress reports for the Unit. • Liaises with the Technical Sections, Procurement Section and at the Property Disposal Unit at the mission level on issues related to Inventory Control, Receiving and Inspection, write-off and disposal to include sales and gifting of UN Property. • Update case files in UMOJA/SAP ECC, ensuring the appropriate write-off –Disposal Approvals and Internal Supporting documents are attached to the Service Notifications for Audit trail and verification of accounting accuracy. • Supports the utilisation and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progress of the Mission's property management. • Mentor, collaborate and engage with junior staff and other stakeholders in UMOJA/SAP roles and activities to improve workflow efficiency in the write-off process. • Prepares accurate and auditable statistical reports for property management in the mission and DOS and drafts correspondence, as required. • Assists the Section's Chief in compiling and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities within the context of the overall mandate of the Unit. • Assists in preparing and disseminating Office of Supply Chain Management (OSCM) quarterly supply chain management performance reports and other business performance materials. • Assists with root cause analysis of issues/problems related to supply chain performance management. • Contribute to developing visualisation tools in the corporate business analytics workspace, compiling data, and building dashboards for management reporting and analysis. • Provide support in analysing end-to-end supply chain management data, develop and run business intelligence reports through deep dive data analysis with emphasis on write-off and disposal timelines. • Mentor, collaborate and engage with junior staff and other stakeholders in UMOJA/SAP roles and activities to improve workflow efficiency in the write-off process. • Perform UMOJA/SAP action in service delivery functions, including Property management, cost allocations, and cost recovery. • Performs other duties as required.

Competencies

Professionalism: Knowledge of inventory management systems. Ability to apply analytical and evaluative skills in property management operations and financial reporting. Ability to conduct research and analyse data. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with complex problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organising: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Qualification as UMOJA/SAP ERP Process Expertise/Trainer is required. Technical training in Claims and Property Survey operations is desirable.

Work Experience

A minimum of 7 years of experience in the field of property management, inventory control, logistics management, supply chain management or related field is required. Experience in Enterprise Resources Planning (ERP) i.e. SAP ECC etc in inventory or warehousing management and logistics execution is desirable. Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience preparing summary and analytical reports using SAP Business Object, Microsoft Power BI, or equivalent is desirable. Experience in Property Management functions during the downsizing or liquidation of a large field operation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; and working knowledge of French is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.