Property Disposal Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

This position is located within the Warehouse and Commodity Management Section of the United Nations Mission in South Sudan (UNMISS). The UNV Officer will be based in Juba HQ, Central Equatorial State. Juba HQ classified as an “E” hardship duty station and a non-family duty station. The incumbent reports to the Team Leaders, Centralized Warehouses unit in Juba HQ.

Centralized Warehouses intends to fill up a vacancy for Property Disposal Assistant, Property Disposal Unit (PDU) in Juba. The primary objective of the PDU in Juba is to support the Mission and all its components by ensuring the timely disposal of written-off inventories and equipment in a cost-effective manner. PDU is responsible for strengthening stewardship and accountability of written-off assets and inventories (financial and nonfinancial Assets & Inventories) while achieving greater efficiencies and economies of scale; and striking a balance between controlling and enabling flexibility in running daily operations. In the absence of the said staff in Juba, an ability to ensure operational efficiency of supply chain functions will be limited due to manpower constraints, therefore the requirement placed to support UNMISS operations with adequate manpower.

Under the general supervision and guidance of the Chief PDU of Centralized Warehouses, the Property Disposal Assistant is responsible for the following:

• Receiving and processing the expendables and non-expendables and preparing the Disposal Yard Delivery Forms. • Preparing Property Release Vouchers and Gate Passes for items approved for final disposal; • Supporting identification of “minimum, restock (re-order) and maximum stock levels” of Supply warehouse materials; • Preparing various Write-Off and Disposal Activity Reports including Key Performance Indicators (KPIs), inventory, one hundred percent (100%) accuracy and statistics reports; • Providing supervision and training to junior personnel in stock handling, records keeping, receiving and inspection, operations in the disposal yard, delivery of goods and reception of proper documentation for items received/released; • Ensuring that the Property Disposal Unit personnel carefully monitors the handling of vouchers, picking of stock and preparation of Property Release Vouchers for delivery to contractors, in order to avoid potential mistakes in the process; • Tracking the issuance and consumption of items and keeping proper records of issuance; • Supporting the initiation of write-off actions and coordinating with Service Support Sections/Claims/Board of Survey (BOS)/Local Property Survey Board (LPSB). Updating asset status in the UMOJA system and prepare the Disposal Case Files and Disposal Certificates for Chief PDU approval; • Undertaking the conduct of monthly stock take of items stored in PDU Yard. Conducting annual full physical inventories as required; • Receiving, storing, maintaining, security and issuing of stocks to the PDU customers and maintaining an accurate transaction history for all receipts and issues. Conducting proper warehouse housekeeping on a continuous basis. Ensuring all items received for storage are labeled, properly arranged in the storage shelves/bins and correctly entered into the database; • Supporting the planning of PDU requirements for the customers in the region. Liaising with the County Support Base (CSB) Administration Staff regarding PDU requirements; • Ensuring database accuracy for the movement of stock in the PDU yard. When discrepancies are noted, initiating investigation and correction of database records as required; • Submitting reports at prescribed time intervals for activities related to Property Disposal to Environmental Unit; • Deal with the contractor for Collection and Disposal of Non-hazardous and Hazardous Waste. • Performing any other related tasks as may be required by the Chief Property Disposal Unit.

• Planning and organising • Professionalism • Communication

warehousing and inventory management in retail logistics, property disposal and/or exposure to any of the Supply Chain Management functional components; • Proven ability to analyse data; • Experience in a large international organization is an advantage; • Excellent written and spoken English; • Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc) and other IT applications and office technology equipment; • Have a valid driver’s license and proven ability to drive manual gear 4x4 vehicles is required. Operating fork-lift and heavy-duty equipment (trucks, trailers, etc.) would be an advantage. • Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System; • Sound security awareness.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.