PROPERTY CONTROL AND INVENTORY OFFICERPROPERTY CONTROL AND INVENTORY OFF ICERPROPERTY CONTROL AND INVENTORY OFFICER

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 115,781 USD and 151,606 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Supply Chain Performance Section, Supply Chain Management Service, of the Mission Support Division of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), with duty station Bamako. This position primarily involves the management of property control and inventory activities of the mission. The Property Control and Inventory Officer shall report to the Chief Supply Chain Performance Section.

Responsibilities Within delegated authority, the Property Control and Inventory Officer shall be responsible for the following duties:

•Plan the property control and inventory operations in the Mission, and monitor progress of its implementation through statistical analysis of database records and monthly progress reports. •Plan and implement the annual physical verification programme of the Property Control and Inventory Unit (PCIU), through regular visits to Mission locations and offices for physical inspections and verification of UN property. •Liaises with the Technical Sections, Commodity Mangers and the Centralized Warehousing on matters related to the physical verification of property and equipment, and inventories; •Liaise with Property Survey Unit and Property Disposal Unit and Commodity Managers on the processing of write-off and Disposal of assets and inventories. •Oversee the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN Property in the mission in compliance with UN Financial Regulations and Rules, DOS/LSD Property Management Guidelines, and Mission Property Management Standard Operating Procedures; •Monitor the Umoja Inventory Management database, ensuring that anomalies are identified in Discrepancy Reports and reconciled promptly. •Ensures proper utilization of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission's property management activities; •Oversees the compilation and drafting of Standard Operating Procedures (SOP) and flow charts relating to all aspects of property control and inventory activities within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the Staff in the PCIU; •Liaise with the Fixed Asset Management Officer in the maintenance of the fixed assets register by providing and updating information related to fixed assets, to ensure accuracy and integrity of property records. •Implement and monitor the periodic physical verification process of Fixed assets; •Provide inputs in the preparation and verification of periodic IPSAS financial reports on PP&E and Inventory (financial year-end, quarterly and monthly reports), to ensure timely submission as per LSD Guidelines. •Evaluate staff performance; •Performs other related duties as required.

Competencies PROFESSIONALISM: A comprehensive grasp of assets management and accounting practices; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education Advanced university degree (Masters or equivalent) in Business Administration, Logistics Management, Supply Chain Management or related fields. A first-level university degree in combination with additional 2 years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of five (5) years of progressively responsible experience in property management, property control and asset management is required.

Experience in support services, logistics and supply chain management is desirable.

Experience UN field operations or international organization is desirable.

Languages English and French are the working languages of the UN Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.

Assessment Evaluation of qualified candidates may include an informal interview.

Special Notice - This position is temporarily available until 14 May 2023, with possible of extension subject to availability of the post. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.