Fleet Management Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems. worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org). The humanitarian crisis which has affected Mali since 2012 has generated massive population displacements, both inside and outside the country, with significant repercussions on neighboring countries, in particular Burkina Faso, Niger and Mauritania. Since 2018, a new cycle of violence has worsened the situation and is causing forced displacement. As of April 30, 2020, the Population Movement Commission (CMP) recorded 250,998 internally displaced persons (IDPs), 565,905 internally displaced persons returned (cumulative figure since 2014) and 83,833 returnees from countries of asylum. In addition, 140,000 Malians are still refugees in Niger, Mauritania and Burkina Faso, and Mali is also hosting 45,668 refugees and 1,063 asylum seekers. We believe in the ascending trend of the three categories of populations (refugees, IDPs and returnees) despite the open space policy for a safe asylum of Mali. The mixed flows of displacements observed since 2019 are due to the worsening of the political and security crisis, the various types of violence (tensions and community clashes) observed in the northern and central regions and the operations of armed actors in localities adjoining the borders of the Burkina Faso and Niger (Liptako-Gourma region). UNHCR interventions are located in Gao, Timbuktu, Mopti, Segou and Kayes regions with a Sub Office in Gao and 2 Field Offices in Mopti and Timbuktu. A Field Unit will be opened in Menaka to ensure an adequate protection emerge. The IUNV will work closely with UNHCR drives, UNHCR partners, governmental counterpart, and suppliers in carrying out all activities related to fleet management, to provide efficient support to UNHCR operation in Mali. He is expected to actively contribute to optimizing logistic in the operation.

Within the delegated authority and under the supervision of Supply Officer or his/her designated mandated representative(s), the UNV Fleet Management Associate will:

• Apply UNHCR's fleet management strategy when preparing plans for purchase of fleet assets or related maintenance and repair services. Conduct spends analyses using historical spend data to identify trends that can be used to plan procurement activities and Frame Agreements. Advise the office(s) on maintaining an appropriate-sized fleet and how to optimize vehicle use though a pool or allocation system.
• Plan for acquisition, maintenance and replacement of fleet assets and accessories. Act as a focal person in vehicle ordering considering local fleet management replacement strategies and UNHCR short, - and medium-term requirements.
• Preventive maintenance and repairs of generator sets: Organize and supervise preventive maintenance operations on generators to ensure their proper functioning and extend their lifespan, as well as coordinate repairs in the event of a breakdown or malfunction.
• Coordinate activities of implementing partners and/or contractors performing fleet related activities and ensure that they understand and adhere to relevant UNHCR rules and procedures.
• Respond to requests for information and advice, coordinate responses from a range of entities to provide a clear, consistent, and timely response to the counterparts.
• Provide support and assessment of fleet related needs within the AoR, including emergencies.
• Collect information from concerned parties to ensure relevant and appropriate data is gathered and shared. Promote an understanding of concerns, objectives, and priorities for fleet related issues by providing information or expertise to interested parties.
• Provide fleet management reports, customized reports, and gather information on all fleet assets and provide in-depth reports periodically and when requested.
• Monitor the quality and accuracy of fleet related data in relevant business systems. Compile and analyze statistical information, identify trends and developments in fleet related matters that will assist in decision making. Monitor the utilization and perform updates of the Vehicle Tracking System (VTS) for vehicles within the AoR.
• Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on fleet management.
• Perform other related duties as required.

• Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Professionalism: demonstrated understanding of operations relevant to UNHCR; technical capabilities or knowledge relevant or transferrable to UNHCR procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UNHCR in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNHCR’s mission and vision, as well as to the UN Core Values.

High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher. • Excellent oral and written skills; excellent drafting, formulation, rporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; (if not applicable, delete) • Sound security awareness;

Mali is a country that is currently trying to recover from a conflict in its northern part. The whole territory is a non-family duty station. This position is based in Bamako, whose living and security conditions are satisfactory however due to the recent events in Bamako the security phase has been increased to SLS 4 (Substantial - as per UN security classification). The candidate will be entitled to R&R after every 8 weeks. To enter Mali, a valid passport is required. A visa is also compulsory, except for nationals of ECOWAS member states (Economic Community of West African States), Morocco and Cameroun. Nationals of other countries should contact the representation of Mali in their country of residence.for those who do not have a Malian representation in their country of residence, the visa can be issued at Bamako airport. In all cases, a Note Verbale will be issued with the aim of facilitating the visa issuance for the selected UN Volunteer. The yellow fever vaccine is compulsory and a vaccination card should be brought with you for Malian health authorities’ check at the airport. The selected UN Volunteer must attend, from the beginning of the assignment, all security-related trainings, which are compulsory for all UN personnel. https://www.unv.org/