Proofreader/Text Processing Assistant (Russian), LP

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 2,749 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting Languages and Publications, a division of the Bureau of Administration and Services, is responsible for the provision of high-quality language services, including interpretation, translation, terminology and documentation production for ICAO in the six working languages of the Organization. The Training, Administrative, and Programme Support Unit (TAP) provides a centralized resource for LP support in the areas of training, human resources tasks, budget tracking, and provision of text-processing and proofreading services.

The Text Processing Centre (TPC) is dedicated to the text processing and proofreading operations of all the multilingual translated files of Languages and Publications (LP). The Centre manages the final preparation and registration of the documents in the document management system for content reuse.

The incumbent reports directly to the Coordinator, Text Processing Centre. General instructions and guidelines are usually available in the form of precedents, standards and operating instructions. The incumbent must be able to work individually and as part of the TPC team. S/he performs the more routine aspects of the work with little or no advice and guidance.

Responsibilities Function 1 (incl. Expected results) Provides proofreading services, thus completing the final stage of typographic production before publication, achieving results such as: - Ensures that changes have been incorporated as marked in the draft copy, alerting the responsible authority if obvious errors or discrepancies are found in the translated text. - Verifies/corrects/ensures consistent accuracy of the translated text as compared to the English version: o Cover page: elements of the header, titles, agenda items, reference symbols; o Dates, numbers, and document symbols; o Accuracy of figures (numbers), tables, and graphics; o Formatting; o Widow/orphan settings for all pages; o Sequence of paragraph numbers, page numbers, headings and footnotes; o Hyperlinks. - Verifies/corrects the translated text for spelling and typography. - Verifies that the photos and illustrations in the translated text are correctly positioned.

Function 2 (incl. Expected results) Performs text processing services, achieving results such as: - Formats in final form graphics, charts, figures, formulae, etc., and inserts the various objects as required. - Incorporates changes as marked by translators and revisers. - Applies ICAO’s editorial standards and usage and keeps up-to-date regarding typographical rules and trends. In the case of electronic publications, the incumbent has to either apply ICAO’s style of presentation or create/adapt a format to meet the requirements of the originator. - Collaborates with the Coordinator, Text Processing Centre, concerning: o Differences between existing electronic texts and the original hard copy; o Modification of original English formats because of the length of the texts.

Function 3 (incl. Expected results) Uses automated information systems, achieving results such as: - Ensures EDEN (Electronic Document and Enquiry Network) system requests are up-to-date and the workflow faithfully reflects the most recent status of the job. - Prepares conversion of documents as required. - For each request in EDEN, stores all associated files in the Hummingbird document management system. - Performs system’s file management procedures in order to prepare the texts to be processed by the computer-assisted translation tool. - Uses standard software (Microsoft Office suite, CorelDraw) to prepare and file documents.

Function 4 (incl. Expected results) Adapts work methods and schedule as necessary in order to adhere to required deadlines, achieving results such as: - Rapidly and efficiently switches to an alternate assignment when required due to short-notice changes to schedule, last-minute addition of urgent assignments, etc. - Modifies priorities and uses multi-tasking techniques in order to adjust to workload fluctuations due to: o Council approval of publications or amendments to publications; o Unpredictable changes (scheduling of meetings); o Capacity of the internal or external resources to provide translations for the preparation of publications (internal translation is affected by conflicting priorities arising from meetings and conferences). - Works overtime or during night shift as required, to meet deadlines or provide service for meetings/conferences.

Function 5 (incl. Expected results) Performs administrative and supervisory support duties, achieving results such as: - Retains files for translation jobs, in accordance with guidelines regarding preservation of documentation of exceptional cases for future reference. - Provides on-the-job training and/or support to TPC colleagues and temporary staff, as required. - Acts as Team Leader during meetings (Conferences, Panels, Assemblies, etc.), upon request by Coordinator/TPC.

Competencies Professionalism: Experience in positions requiring proficient and accurate typing and work presentation. Experience in desktop publishing and thorough knowledge of Microsoft Office suite; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education Secondary school or equivalent education in a Russian-speaking school, including completion of a typing course and an office automation course.

Work Experience A minimum of five years’ experience in the use of text composition equipment is required

Languages Essential Excellent level of spoken, written, and read Russian, with a sound knowledge of grammar, spelling, and punctuation. A very good level of spoken, written, and read English is also required.

Desirable Knowledge of another language of the Organization (Arabic, Chinese, French and Spanish).

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Please note that this is a locally-recruited position and restricted to Canadian Citizens, Permanent Residents of Canada and applicants with a work permit.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three (3) years (first year is probationary for an external candidate).

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC),

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level Net Base Salary per annum G-5 CAD 43,269

United Nations Considerations In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.