Project Support Officer

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Non-Family Duty Station

Supervision, induction and duty of care of UN Volunteers

UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to:  Introductory briefings about the organisation and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment;  Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity;  Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal;  Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address;  Access to shared host entity corporate knowledge, training and learning;  Inclusion of the volunteer in emergency procedures such as evacuations;  Leave management; DSA for official travel, when applicable;  All changes in the Description of Assignment occurring between recruitment and arrival or during the assignment need to be formalized with the United Nations Volunteer Programme.

Under the direct supervision of the UNCDF Coordinator, the UN Volunteer will undertake the following tasks:

1. Support country office in project/programme management focusing on the achievement of the following results  Support management of the Myanmar-programme work plan and timely implementation of activities  Provide supports in preparation of annual workplan and budget  Support project delivery and achievement of objectives by working with and supporting implementing partners’ project-related activities  Supports the Country Coordinator and UNCDF Country team with program-related tasks and missions related to country programme activities  Participate and support in the planning of events such as workshops, meetings, conferences  Preparation of Evaluation report, Inter-office memorandums, Justification notes, and other supporting documents  Preparation of logistics for programme meetings, workshops and seminars  Prepare TORs and Job Descriptions for hiring personnel and support in recruitment process.  Translation and preparation of official documents as necessary  Development and maintenance of the Myanmar-programme filing system

2. Support project teams in implementation and monitoring process  Provide technical supports to the development of programme activities and status tracking system for different activities  Provide quality assurance supports in research reports and assessment activities of the office  Assist in monitoring and evaluation of undergoing projects and support in delivery rate monitoring of the country office  Measures project targets and activity progress, including social and gender dimensions and progress on a quarterly basis  Support in preparing regular quarterly reports summarizing project progress and analysis of data  Support analysis of key development and sectorial policies currently being discuss and implemented in the country

3. Support resources mobilization, communication and learning strategy  Support in the process of data collection, analysis and presentation of information for identification of priority areas and programme formulation/ implementation.  Analysis of information on donors, preparation of donor’s profile  Track and reporting on mobilized resources  Review of contributions agreements, managing and monitoring contributions  Capitalizes on local opportunities and domestic mobilization resources for the project;  Develops and negotiates funding proposals for project expansion and builds partner-ships with the locally based donors and other development actors;  Works closely and liaises with the internal UN system to explore operational and im-plementation synergies  Support developing case studies on several projects  Support the team with publications and reports for external audience  Organization/conduct of training, knowledge management and sharing of the different activities for the country teams  Share synthesis of lessons learned and best practices with different teams  Sound contributions to knowledge networks and communities of practice

4. Operation and procurement support  Management of the Myanmar-programme procurement plan and coordination of timely procurement of services and goods;  Coordination of procurement and recruitment processes including ToRs and contracts drafted in collaboration with HQ Management Support Team, UNDP Procurement Office, and UNDP HR office;  Management of contracts such as monitoring contract expiration, on-time renewal of contracts, or tracking of deliverables;  Advising requisitioning units and recipient entities on the full range of procurement is-sues, providing support and guidance at all stage of the procurement cycle;  Tracking & monitoring to control procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in compliance with UNDP/UNCDF rules and regulation;  Preparation of supporting documents for contract approval and submissions of cases to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);  Development and management of the rosters of suppliers, elaboration of supplier se-lection and evaluation, quality and performance measurement mechanisms;

☒ Accountability ☒ Adaptability and Flexibility ☒ Commitment to Continuous Learning ☒ Communication ☒ Ethics and Values ☒ Integrity ☒ Planning and Organizing ☒ Professionalism ☒ Self-Management ☒ Working in Teams

programme/ project management support roles in development organization  Prior experience with UN agency and knowledge of UNCDF programs and Myanmar financial sectors is an asset.  Advance knowledge of Microsoft office package such as Word, Excel, PowerPoint, Outlook, Skype, Microsoft teams as well as experience in using online database systems such as sharepoint  Prior experience with UN systems and operation processes (i.e. Quantum, procurement process, etc.) is preferred.

Myanmar has a tropical monsoon climate. It has a considerable amount of sun, a high rate of rainfall, and high humidity. Myanmar has three distinct seasons: the cool-dry season from November to February, the hot-dry season from March to May and the rainy season from June to October. The most popular season for tourists is the cool season and you will see an increase of visitors at the major attractions. Temperatures vary across the country in Yangon the cool season may bring overnight temperatures of around 19 C while in the highlands such as Inle Lake, night temperatures may fall below 10 C. Casual and light clothing is recommended all year around. A light sweater or jacket will be useful during the cool season and when travelling in Northern areas. 1. Culture Myanmar has a deep culture of hospitality and openness. People are warm, welcoming and often keen to ask questions and make friends. They have preserved the traditions of close family ties, respect for elders, reverence for Buddhism, and simple native dress. Theravada Buddhism is the most widespread religion in Myanmar. Many young people spend time in monastic education. There are substantial numbers of Christians, Hindus, Muslims and Animists throughout the country and it is not unusual to see pagodas, churches, mosques and temples in a single neighborhood. Myanmar Buddhists try to live according to the basic five precepts of Buddhism in their daily activities. Religion is so vital in a typical Myanmar Buddhist's life that his/her routine cannot be separated from Buddhist rituals. Please take care if engaging in a discussion about religion as it can be a contentious issue. Festivals in Myanmar are in all each of Myanmar twelve months. The most famous and major festival is Thingyan Festival which falls in April and is longest official public holiday. People in Myanmar love to enjoy themselves, whether it is taking part in one of the hundreds of festivals that happen around the country, listening to music, or enjoying a game of football. They are cheerful and smile, even in the face of adversity. Superstition is evident in Myanmar culture, although it is often played down. For example, it is rumored that the location the new capital was decided on astrologers’ advice as some people consult astrologers about personal and business decisions. 2. Attire The office dress code is smart casual. Traditional clothing in Myanmar varies around the country, but a national staple is the longyi, a long wrap of cotton that looks like an ankle-length skirt. Modest clothing is highly appreciated everywhere in the country, and mostly required in religious places such as pagodas, temples and monasteries, should you visit. Mini- skirts, shorts and sleeveless shirts are not acceptable in consecrated areas. Shoes and shocks should also be removed before entering religious sites. It is recommended that you put on loafers and flip-flops that can slip on & off at the entrances. 3. Money Myanmar's currency is the kyat (abbreviated MMK) pronounced "chat". Kyat are notes in denominations of 10000, 5000, 1000, 500, 200, 100 and 50 kyats. While there are a growing number of ATMs that accept international bank and credit cards (fees apply), they are not always reliable. Please check with your bank for restrictions on your withdrawal limit and to inform them that you will be in Myanmar. Point of sale credit card purchases are limited in Myanmar, but major shopping chains in Yangon such as City Mart and the more hotels are accepting VISA card payments. Please note traveler's cheques are not accepted in Myanmar Sustaina https://www.unv.org/