Project Manager P3 (Global Fleet Fund Management) - Rome, Italy

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you a seasoned Project Manager interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join an international organisation investing in its people?

If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

Applications must be submitted by Thursday, March 16, 2023 (18:59 EDT****).

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

ORGANIZATIONAL CONTEXT

GLOBAL FLEET

WFP owns, leases and globally operates around 1,000 trucks of different configurations, trailers and workshop facilities throughout 28 Country Offices (COs). The WFP fleet is deployed to fill critical gaps in local transport capacity and stabilize transport rates in the event of increased insecurity and/or sudden growth in demand, as well as pioneer new routes that, due to prevailing insecurity, would remain inaccessible to local transporters.

WFP will transition into a centralized WFP fleet, based on professional fleet management standards. This will include the assessment and optimization of current fleet operations, the development and implementation of a training program to ensure the availability of professional fleet staff, as well as the creation of SOPs and guidelines to ensure the professional, cost-effective, and efficient running of WFP fleets. The hired staff will be leading the implementation of the project and ensure the smooth integration of the Global Fleet Business model over the next 4 years.

JOB PURPOSE:

This position will lead the roll-out of the Global Fleet Digital Platform to Country Offices for all fleet-related services (leasing, spare parts, staff, etc.) over the next 4 years, to increase the service provision process efficiency and a faster response to emergencies. Additionally, the position will establish a cost recovery mechanism for the supply of spare parts from the central store in Dubai to Country Offices.

KEY ACCOUNTABILITIES (not all-inclusive)

This position is based in WFP headquarters in Rome and reports to the Head of Global Fleet.

• Manage Global Fleet Service Provision;
• In coordination with the Digital Transformation and Business Develop Unit, develop the Global Fleet Portal;
• Support the full integration of WFP’s trucks fleet management to the Global Fleet business model;
• Review the Service Provision Rate division to cover the costs of Global Fleet;
• Manage and review Memorandums of Understanding for service provision agreements between the Global Fleet and the Country Offices;
• Evaluate and implement the provision of fleet services to external partners;
• Manage Global Fleet’s budget and funds;
• Perform periodic cost analysis and evaluate the budget for Global Fleet in HQ and in the regional hubs;
• Monitor and reports on revenue recognition and expenses in accordance with WFP Global Fleet strategic and operational requirements;
• Issue a monthly financial report;
• In close coordination with the procurement focal points, forecast and budget the purchase of trucks from COs and from suppliers to ensure a standardized efficient ready to be deployed fleet of trucks
• Elaborate the spare parts service provision through the fleet hub in Dubai to ensure a fast response to the spare parts needs of country offices and reduce the downtime of trucks.
• Track the procurement service provision, issue PFIs, follow-up on Zint Service POs and invoice the different country offices
• Contribute to the GF statistics and reports analyzing data in the Fleet Management System;
• Support and provide feedback to country offices on service provision matters;
• Facilitate the service provision process coordinating all the parties involved, i.e., requesting COs, hub managers, HRD, procurement focal point, finance officers, shipping unit, insurance unit;
• Request when needed advance payment requests from WFP and oversee the reimbursement plan;
• Issue monthly budget reports include planned and expected expenses and incomes;
• Liaise with the finance officer for a timely revenue recognition and expenses recognition

QUALIFICATIONS AND KEY REQUIREMENTS

Education:

You have:

• Master's Degree in Business Administration, Engineering, Supply Chain Management or another related field, or First University degree with additional years of related work experience and/or training/courses.

Experience:

You have at least 5 years of post-graduate, progressively responsible professional experience in:

• Fleet Management, Fund Management and Data Analysis in an international organisation
• Supervising professional staff

Language:

You have:

• Fluency (level C) in the English language

MORE ABOUT YOU

You have:

• Theoretical understanding of Global Fleet business model
• Ability to analyse and establish a budget and a self-sufficient cost recovery model
• Basic technical knowledge in heavy fleet management
• Strong interpersonal skills and extremely resourceful
• Proficiency in MS Office

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Leads by Example with Integrity Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Lives the WFP values and shows humanity and integrity by role modelling care for others

Delivers on commitments and adapts readily to change

Is inclusive and collaborative, and contributes to a culture of learning and personal growth

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

Builds and nurtures external partnerships and collaborates with partners to deliver common objectives

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

TERMS AND CONDITIONS

A Limited Fixed-Term Appointment (LFT) position is a non-mobile staff appointment in the international professional category for a limited period of up to 2 years.

WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.

The selected candidate will be required to relocate to Rome, Italy to take up this assignment.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
• Once your profile is completed, please apply, and submit your application
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.