Logistics Officer

Organizational Setting The Logistics Services Division (CSL) provides advice, guidance and oversight for FAO logistics operations both at headquarters and in FAO Decentralized Offices; it provides policy and operational support to ensure that the Organization's supply chain functions effectively and efficiently based on best practices. The post is located in the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy.

Reporting Lines The Logistics Officer reports to the Director of CSL for overall leadership, to the Deputy Director CSL for technical guidance and to the responsible Logistics Officer for direct supervision.

Technical Focus Coordination of logistics-related activities, including - but not limited to - quality control, inspection, transportation, receipt, storage, off-loading, monitoring physical distribution plan and reporting completion shipments deliveries to procurement and finance for payment and purchase orders closures.

Key Results Support/contribution to and coordination of field logistics operations, including budget preparation and management, commodity and warehouse management, supply chain, fleet and workshop management.

Key Functions • Supports logistics operations, including all logistics assets; maximizes efficiency and ensures regular maintenance as well as timely and cost-effective delivery of cargoes. • Identifies and mobilizes resources; implements and reports on special logistics operations. • Ensures integrity of transport information, including commodity tracking in the standard systems and maintains transport information for reporting purposes. • Assesses offers for transport and prepares submissions to the local transport committee. • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. • Ensures effective Landside, Transport, Storage and Handling (LTSH) management, including project budgetary review and regular LTSH reviews. • Ensures the implementation of corporate initiatives related to logistics in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability and in line with the Strategy for Sustainability Management in the UN System 2020-2030. • Ensures FAO standard logistics forms are consistently used, readily available and completed accurately and electronically by the inspection company, transporters, vendors and field staff. • Ensures effective commodity management and quality control. • Ensures adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews. • Develops, plans and delivers training, and proposes any additional training needs to achieve high working standards. • Monitors relevant logistics legal compliance issues, such as tax exemption policies of host government, in order to ensure compliance. • Establishes comprehensive purchase orders delivery tracking systems in order to monitor the status of accomplishment of purchase order deliveries at all stages of supply chain.

Specific Functions • Ensures maximum availability and implementation of controls and monitoring mechanisms for all logistics assets, such as vehicles, generators, computers and all other technical items using either petrol, diesel or kerosene to maximize efficiency and ensure regular maintenance. • Monitors regular and timely transmission of pipeline, logistics monitoring information, stock levels and distribution status to programmes and logistics focal point at national level. For emergencies: Coordinates with logistics cluster and ensures FAO interest and supplies are given appropriate priority. • Ensures proper warehouse management, including storage space, condition and the actual storage of stock. • Liaises with vendors and the Procurement Unit to obtain needed materials with particular attention to cost control, quality and timely delivery. • Monitors and oversees asset management by regularly updating asset register as required. • Establishes stock movement, fleet and logistics reports based on logistics movements, and distributes them according to requirements. • Ensures appropriate logistics filing systems to include all equipment manuals, maintenance schedules, waybills, inspection reports, copies of invoices, delivery notes and orders (national and international) to ensure accurate tracking and documentation for audit purposes.

______________________________________________________________________________________________________ CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements • Advanced university degree in business administration and/or management, law, logistics, finance, budget or related field and five years of relevant experience at the national and international levels in logistics management, administration, procurement, finance or budget; OR a first-level degree in business administration and/or management, law, logistics, finance, budget or related field, and seven years of work experience at the national and international levels in logistics management, administration, procurement finance or budget; and completion of logistics and transport professional qualification from an internationally recognized body such as CILT (Chartered Institute of Logistics and Transport), CSCP (Certified Supply Chain Professional) from the ASCM (Association for Supply Chain Management) • Working knowledge (proficient-level C) of English and limited knowledge (intermediate-level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

Competencies • Results Focus • Team Work • Communication • Building effective relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills • Work experience in more than one location or area of work, particularly in field positions. • Extent and relevance of experience in the field of the Corporate Environmental Responsibility. • Extent and relevance experience at the national and international levels in logistics management, including transportation operations risks and emergency logistics preparedness. • Extent and relevance of experience in managing integrated air, sea, and land transport operations. • Extent and relevance of experience in preparing and managing transport and project budgets.