Project Management Support - Senior Officer

Contract

This is a LICA Specialist-9 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 2 years of experience, depending on education. More about LICA Specialist-9 contracts.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

UNOPS is undertaking a project that aims at enhancing and increasing the operational capacity of selected therapeutic feeding centres (TFCs) by rehabilitating and enhancing their basic functionalities and structure such as WASH, floors, and walls according to WHO pre-approved typical structural designs and UNOPS developed quality criteria.

The scope of work is to prepare the required studies for the selected Therapeutic Feeding Centers (TFCs) in different governorates, which will be carried out by groups of individual consultants

Under the direct supervision of the Project Manager, the candidate is required to assist in the development and implement processes of the project. The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

UNOPS is committed to achieving a truly diverse workforce.

Functional Responsibilities

FUNCTIONAL RESPONSIBILITIES

Under the overall guidance of the Director Amman Operational Hub and under direct supervision of the Project Manager (PM); the Project Officer will be responsible for the following:

1. Leadership and Management

• Supervise and monitor the work of his/her team members;
• Ensure the allocation of tasks within the teams and the involvement of the appropriate expertise;
• Ensure that all teamwork, including inputs of all technical experts, is of high quality and completed within the timeframe, and as per guidelines;
• Ensure that professional standards of work are maintained and projects are completed in accordance to the set time and budget;
• Develop the scope of work, cost proposal and the work plan of team activities;
• Be responsible for the day-to-day planning and supervision of teams;
• Maintain updated schedule of time worked by all team members in each technical area;
• Develop capabilities and practices within the field team to enhance the performance
• Hold regular team meetings and promote teamwork and enthusiasm among team members for the provision of services to the donor;
• Develop and maintain links with relevant professional bodies;

1. Technical and Implementation

• Prepare detailed implementation plan(s) and update them on a regular weekly basis;
• Ensure the efficient capture and retrieval of complete and accurate project records;
• Review the details of technical drawings, BoQs, estimated cost, report submitted by team leaders;
• Follow up and coordinate (as directed with UNOPS engineers) with relevant stakeholders for the implementation of the assessments for the maintenance of the targeted health facilities;
• Provide progress and qualitative reports to the Project Manager on a weekly and monthly basis;
• Ensure that all works are implemented in conformity with the Project Procedures Manual, as directed by the Project Manager;
• Document and archive all documents including (calculations, drawings, descriptions, specifications …etc.

1. Reporting and Deliverables:

• Review technical reports for all targeted TFCs, which will be submitted by team leaders;
• Prepare periodic (weekly, monthly, quarterly and annual) reports as well as ad-hoc reports in the assigned functional areas, particularly on travel and general administration;
• Produce final summary project report with photos;
• Produce evaluation report of each technical team group.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

• Master degree preferably in Engineering, Project Management or relevant scientific discipline is required.
• Bachelor degree preferably in Engineering and additional two years of experience in engineering / project management may be accepted in lieu of the master degree.

Work Experience:

• At least 2 years working experience in project’s assessment, design and implementation as well as management experience in rehabilitation projects, building construction or equivalent;
• A previous experience in the construction of health facilities is an asset.
• Experience in the humanitarian and/or development sector is required;
• Experience with an international organization and/or UN agencies is desirable;
• Computer literacy in particular MS Word, Excel, and PowerPoint is required;
• Fluency in spoken and written English and Arabic is required.
• International Project Manager Association (IPMA Level B) or Project Management Professional (PMP - PMI) or PRINCE2 foundation is desired.
• Certificate in occupational health and safety is desired.

Contract type, level and duration

1. Contract type: ICA
2. Contract level: Local ICA Specialist - Level 9
3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.