Project Management Support – Senior Associate (Data Management)

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

Background Information - UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).

At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.

Diversity With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian, and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations.

New York Service Cluster (NYSC) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.

Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian, and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP) It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners that are headquartered in New York. The SDC has a footprint of approximately 125 countries.

In May 2015, the DFS Supply Chain Management (SCM) Vision and Strategy was formally approved by the USG DFS. In January of 2019, post management reform, the newly formed Department of Operational Support (DOS) established the Office of Supply Chain Management (OSCM) with a vision to provide efficient, agile, responsive, and accountable end to end uniformed capabilities and supply chain solutions to its global clients and partners.

The Office of Supply Chain Management covers a wide scope of services including supply chain planning and performance management, logistical support, procurement, vendor management and supplier diversity, aviation safety, and uniformed capabilities support. OSCM’s mission is to support its clients and partners globally to fulfill their mandates by providing the goods and services they need, when they need them, where they need them and at the best prices. OSCM is committed to enable successful implementation of mandates given to all Secretariat entities by anticipating customer demand, providing strategic services, and organizing for goods and services to be delivered in a timely manner.

Functional Responsibilities

The Project Management Support - Senior Associate (Data Management) carries out his/her tasks within the DOS/OSCM Master Data Management (MDM) team. The MDM team provides master data management and project data services in support of the United Nations ERP, Umoja. The incumbent reports to the Data Management Specialist.

This is a position in UNOPS for supporting projects carried out for or in the United Nations Secretariat. The incumbent of this position will be a staff member of UNOPS under its full responsibility.

Functions/Key Results Expected: Data Management, Conversion, and Integration

• Works as part of the Enabling and Outreach Service/Umoja Coordination Service (EOS/UCS) data team to provide technical expertise as part of the delivery of the team’s programme of work to support the office of supply chain management and the supply chain process.
• Works closely with the Data Management Specialist to assist with technical aspects of data management, conversion, and integration.
• Reviews and tests utility programs/scripts to automate data conversion; ensures accuracy and validity of data.
• Defines Application Programming Interfaces (API), web services and other utilities to disseminate and democratize data across the organization.
• Runs and automates conversion, integration and data analysis programs as directed by the Data Management Specialist.
• Ensures that data are migrated accurately by performing data verification and providing the data reconciliation reports.
• Ensures that all data transformation, deduplication, extraction, and load functions are documented in detail in advance of production deployment.

Expected Results

• High quality, effective and timely data management, conversion, and integration deliverables.
• Data integrity and consistency within and across responsible systems.
• Effective testing and subsequent operation of data management, conversion and integration programs and utilities.
• Comprehensive documentation of products, functionality, and processes.

Analysis, Design and Reporting

• Analyzes and determines information requirements and how these are supported through data relationships and attributes, data flows and storage options.
• Develops data dictionaries and related database structures.
• Analyzes source and target systems’ attributes and creates detailed mapping between source and target data elements (Data Lineage).
• Analyzes logistics data to assess quality and identify potential process improvements: data availability, maintainability and/or reliability; and supply chain management process steps – planning, strategic sourcing or distribution, supplier management, transportation, inventory and warehouse management, equipment management, physical inspection, disposal.
• Works closely with process design specialists, ERP team and business to translate business requirements into solutions and technical specifications.
• Develops and designs dashboards and reports to support the supply chain process using UN standard analytical tools including but not limited to Microsoft Power BI.

Expected Results

• High quality analysis and design deliverables.
• Innovative data and solution design proposals.
• Dashboards and reports that support the supply chain business processes.

General Tasks

• Supports the Data Management Specialist in the delivery of milestones and the communication of proposed solutions to business users, management and other stakeholders through documentation and presentations
• Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above, including on integrated analysis and situation monitoring;
• In the fulfillment of their duties, the incumbent must abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and of UNOPS

Expected Results

• Effective management communications.
• Comprehensive completion of ad hoc requests and tasks.
• Operations adhering to UN and UNOPS administrative, security and governance policies.

Education/Experience/Language requirements

Education

• A High School Diploma or equivalent is required.
• A bachelor's degree or equivalent, Technical/Professional Diploma or License, or master’s degree or equivalent in preferably in Computer Science, Information Technology, Data Management, or a related area to the post description is highly desirable.

Experience

• A minimum of seven (7) years of progressive experience in information technology, data integration and conversion are required.
• Good working knowledge of Supply Chain Management, Logistics, Warehousing, and Inventory Management is desirable.
• Excellent data analysis and data conversion skills are highly desirable.
• Experience in one of the market leading ETL and SQL tools (SQL Server/Oracle) is highly desirable.
• Experience in programming languages and use of analytics tools (Power BI/Qlik) is desirable.
• Experience in analysis of business requirements, creating design specifications and the delivery of technical solutions is highly desirable.
• Experience in use of Enterprise Resource Planning systems such as SAP / UMOJA is highly desirable.

Language

• Full working knowledge of English is required.
• Knowledge of a second UN or regional working language would be an asset.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: Staff Contract level: GS-7 Contract duration: 'One year initially, renewable subject to satisfactory performance and funding availability'

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx