Project Management Support - Officer (Project Support for Implementation)

Contract

This is a LICA Specialist-8 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 0 years of experience, depending on education. More about LICA Specialist-8 contracts.

Background Information - Job-specific

The SUBATRA (2020 - 2025) contract is part of a EU-funded large scale programme “Support to Bangsamoro Transition”. The project is aiming to achieve a smooth and timely implementation of the transition of the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM) Government and also strengthen the capacity of the Justice System and CSOs to contribute to a peaceful transition.

The objective of the contract is to strengthen the capacity of the new Bangsamoro Transition Authority, established by the Organic Law for the Bangsamoro Autonomous Region in Muslim Mindanao ratified on January 21st, 2019, to efficiently handle the transition as per peace process instrument and Bangsamoro Transition Plan provisions.

A particular focus is placed on capacity building of the transitional governments superstructure to formulate, implement and monitor transitional policies, capacity building of key governance ministries to deliver basic social services and promote an enabling good governance environment and capacity building of the Parliament to exercise its legislative, oversight and representation functions.

Areas of support to be provided by the technical assistance include institution and capacity building (including public administration and civil service reforms), public policy development, legal development, human resources development, knowledge and IT tools for governmental work.

UNOPS is considered within the EC proposal to be an indirect management entity responsible for the infrastructure and logistics support to Outputs 1,2,3 and 4 of the project.

Functional Responsibilities

Functional Responsibilities Under the supervision of the Project Manager, the Project Management Support Officer will be responsible for:

1. Project implementation - Preparation and maintenance of project files, including internal and external project reports. - Coordinate information flows and oversee change controls, risk registers, and issue management by establishing document control procedures. - Coordinate assigned delivery of work packages and take responsibility for progress. - Coordinate and liaise with the Project Manager on the implementation progress. - Identify and escalate any deviations from the plan to the Project Manager and update plans. - Work with the Project manager to identify and manage risks.

2. Procurement and Logistics Management:

• Assist the Project Manager in full compliance with assigned procurement activities with UNOPS rules, regulations, policies, and strategies; implementation of the effective internal control, proper design, and functioning of a client-oriented procurement management system.
• Closely work with the UNOPS Procurement Team in the implementation of the different steps of the procurement processes as necessary.
• Liaison with the relevant focal point to follow up on progress updates of the projects.
• Monitor project progress ensuring that work packages are being executed properly. Follow up with contracted suppliers for timely delivery of equipment.
• Accept goods, services, or works delivered by suppliers where required.

3. Monitoring and Progress Controls

• The project plan and its implementation including equipment delivery timeline & quality assurance, project budget, and project duration are well-tracked and informed to the SPM periodically.
• Project issues and proposed corrective actions are tracked and reported immediately.
• Project-related reports to be submitted to internal stakeholders of UNOPS as well as external partners are drafted in a timely manner.

4. Knowledge management and innovation

• Support the compilation of lessons learned as per the defined reporting format and the Project Management Manual.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.

Education/Experience/Language requirements

Education:

• Advanced University Degree or Masters Degree equivalent in Project Management, Business Administration, Finance, Logistics, International Relations, or other relevant disciplines is required.
• University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experiencemay be accepted in lieu of the advanced university degree.
• A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.
• Prince 2 Foundation Certification will be considered an asset.

Experience: - Minimum one (1) year (or more depending on academic credentials) of relevant and progressive professional experience, specifically in the field of Project Management and Operations Management, preferably with a focus on Monitoring, Fiduciary management, Reporting, Development, and Coordination is required. - Experience in complex operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management is an asset; - Experience and demonstrated knowledge of UN /UNOPS rules and procedures in Procurement, Finance, HR Management, and administrative rules and regulations will be an advantage.

Language Requirements:- Fluency in both written and spoken English is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

1. Contract type: Local Individual Contractual Agreement (LICA)
2. Contract level: ICS8 / LICA 8
3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

The position is open for application only from the Philippines nationals.

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.