Project Management Officer

Overview

Lead project management office, ensure compliance and manage projects effectively.

You have:

• First university degree in Information System (Application design).
• At least 5 years’ experience in project management.
• At least 3 years’ experience as a System Analyst.
• Excellent knowledge of French or English and a working knowledge of the other.
• Advanced knowledge of SharePoint.
• Advanced knowledge of MS Office Suite (Word, Excel, Outlook, PowerPoint, Visio, etc.).
• At least 3 years’ experience in administration.
• 2 years’ experience in Text/Edition of review/newsletter.

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 108,465 USD and 142,026 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The Management Office at the Cluster level has been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions.

DESCRIPTION OF DUTIES

The GMC/ Project Management Office (PMO) responsibilities include mainly the following:

- Develop Project management capacity amongst the GMC unit staff members.

- Put in place a mechanism that will allow the units to successfully manage projects using the WHO Project Management Framework (initiate, implement and close the project).

· Production of the GMC project monthly update

· Provide PM training/Webinar and consulting session

· Lead and take the minutes of the GMC project Steering Committee and follow up on the

action points.

- Publish/update the GMC KPI dashboard through collaboration with the ITM team.

- Support the GMC Units to maintain/migrate their respective intranet pages in the new platform.

WHO Intranet is migrated from WHO-specific solution to Sharepoint.

- Design and support Applications/tools which allow the GMC units to effectively collect data from

the Country office and to perform their work. These tools are developed on the Caspio framework.

- Support the GMC in taking weekly meeting minutes with OSS and CPS and the GMC-Unit heads semi-monthly meetings.

- Manage GMC director specific projects (GMC Newsletter, OO meeting)

- Lead the PMO team (3 people), coordinate the PMO team members' activities, and ensure the PMO services' continuity.

· lead, guide and, train the PMO team members in all areas of activities

· to coordinate and update the PMO workplan at least every month

· assess team member performance

- Interact with the GMC team leads and identify the processes where the PMO could provide added value (Consulting, new app design).

- Ensure that the WHO PM framework is applied in all projects the PMO team manages.

<pre style="text-align: justify;"><span lang="EN-US" style="font-size: 12.0pt; font-family: 'Times New Roman',serif; color: black;"> </span>

REQUIRED QUALIFICATIONS

Education

Essential: First university degree in Information System (Application design).

Desirable: Project management certification.

Experience

Essential: At least 5 years’ experience in project management and 3 years’ experience as a System Analyst.

Desirable: At least 3 years’ experience in administration or 2 years’ experience in Text/Edition of review/newsletter. Progressive managerial responsibility at the international level will be an asset.

Skills

Advanced knowledge of MS Office Suite (Word, Excel, Outlook, PowerPoint, Visio, etc.). - Advanced knowledge and SharePoint, - Workflow systems, MS Project (Professional or Enterprise) - Able to develop monitoring and tracking systems.

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Producing results

Use of Language Skills

Essential: Excellent knowledge of French or English and a working knowledge of the other.

Desirable:

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 64,121 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children

ADDITIONAL INFORMATION

· This vacancy notice may be used to fill other similar positions at the same grade level

· Only candidates under serious consideration will be contacted.

· A written test may be used as a form of screening.

· In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

· Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

· Staff members in other duty stations are encouraged to apply.

· For information on WHO's operations please visit: http://www.who.int.

· WHO is committed to workforce diversity.

· WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

· WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

· WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

· This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

Potential interview questions