Project Management Intern (Grants)

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background Information - Job-specific

Background Information – Philippines

Established in 2016, UNOPS Philippines provides expert support to ensure sustainable project management, procurement and infrastructure activities in projects. With funds from the European Union (EU), UNOPS supports the Supreme Court, the Department of Justice, and the Department of the Interior and Local Government under the Governance in Justice (GOJUST) Programme (GOJUST2) through procurement, logistics, and grants management to push forward the justice reform agenda of the Philippine government through innovations and interventions; as well as providing grants to civil society organisations to improve access to justice of marginalised groups. In the Support to the Bangsamoro Transition (SUBATRA) Programme, UNOPS is working with the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM) Government strengthening capacities of the executive, legislative and judicial branches to ensure a smooth transition, also with funds from the EU.

In the health sector, UNOPS works with the DOH / ADB in the HEAL project (Health System Enhancement to Address and Limit COVID-19).

UNOPS Philippines is in the process of expanding its area of engagement in cooperation with its development partners, focusing mainly on a portfolio of projects and programs in the infrastructure, logistics management, procurement in health, rule of law, and governance sectors and subsequently is looking for qualified and committed interns.

Project Background Information – GOJUST II

The Justice Sector Reform Programme: Governance in Justice II (GOJUST II) aims to strengthen the Rule of Law through a two-pronged approach by combining improved administration of justice and enhanced promotion and protection of human rights. GOJUST II will build on the experiences and lessons learnt from the work done in the previous GOJUST programme and previous EU-Philippines Justice Support Programmes in the sector.

UNOPS will support the implementation of the GOJUST II by providing logistical support (organisation of activities i.e. training, workshops, seminars, study tours, etc.) and procurement of necessary equipment.

Functional Responsibilities

Under the overall guidance of the Project Management Officer-Grants, the Project Management Intern (Grants) will undertake the following duties and responsibilities, as relevant and applicable based on the detailed work plan to be established with the incumbent.

These responsibilities include, but are not limited to support of the following activities:

• Support effective and compliant grant management implementation in line with the stated scope, timelines, and operational instructions,
• Conduct desk research and follow up on similar development partners’ schemes and strategies, as well as relevant activities of the grant applicants and grantees,
• In coordination with the supervisor and other team members, contribute to the review and updating of specific documents, forms and instruments comprising Calls for Proposal (CfP) with consideration of selection criteria
• Support administration of the grant project proposals by collecting, reviewing, classifying and archiving the project proposal submissions,
• Support the dissemination, outreach and operational activities related to the grants and CfPs, including grant selection committee meetings,
• In cooperation with the support services unit and other team members, support administration of the grant management activities by monitoring and keeping track of the progress of grantees, as well as collecting, reviewing, classifying and archiving narrative and financial reports,
• Support preparation and update of operational and evaluation reports to be provided to the grant selection committee meetings, project steering committee meetings and other stakeholders, in line with the operational instructions and the terms of the relevant project and grants contracts,
• Assist in drafting and/or proofreading internal and external email communications, letters, presentations and other related content,
• Support the setup of web conferencing and other online collaborative workspaces as requested.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: - All applicants must be enrolled or have graduated from a university programme at the Bachelor, Masters or PhD levels within three (3) years prior to the application date of the internship - Area of study should be preferably one of the following: accounting, public or business administration, economics, social sciences, development studies, or similar. - Certification and/or proof of completion of relevant training courses in areas such as project proposal writing, grant, finance management and/or EU project management, monitoring & evaluation, or similar, is an advantage

Experience: - Applicants are not required to have professional work experience but experience working in project and finance management, grant administration, and/or project monitoring & evaluation and/or business development areas is highly desired. - Experience working on word processing software, spreadsheets, tables, pivot tables and charts, graphs and some proficiency with GSuite applications is an asset. - Experience in working with the international aid development sector, including the UN system and/or the EU is an asset.

Languages: - Fluency in written and oral English and Filipino is required.

Contract type, level and duration - Internship

Contract type: Internship Contract level: N/A Contract duration: Six (6) months with possibility of extension

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.