Project Coordinator

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WVI - World Vision International

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Application deadline 5 months ago: Friday 19 Jan 2024 at 23:59 UTC

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With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

Management and coordination of the USAID/BHA funded RISING III Program implemented by WV Sudan in South East Darfur, making sure that project activities are implemented according to the DIP and the proposal. The coordinator develops project implementation documents (LEAP budget, DIP, Technical Agreements), adhoc and regular reports, and represents the program in internal and external meetings and engagements with other stakeholders. He initiates/approves some purchases and makes regular follow up with the Support Service Department on procurement, recruitment, and payment of vendors and local partners.

MAJOR RESPONSIBILITIES

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.

% Time

Major Activities

End Results Expected

35% - Implementation, Monitoring, Reporting & Evaluation

  • Facilitate baseline survey - to establish benchmark values for measuring performance of project indicators.
  • Lead the process of identifying project target villages and beneficiary selection in collaboration with key stakeholders and on the basis of agreed selection criteria.
  • In conjunction with WV Sudan WV Sudan Advisors (M & E, WASH, Health & Nutrition, and FSL), prepare project implementation documents (DIP, ITT, LEAP budget, procurement plan, and M & E plan).
  • Coordinate the implementation of project activities according to approved objectives, plans of action, and budgets.
  • Compile, update and keep project activities implementation records (such as beneficiary’s selection process and lists, distribution lists, and beneficiary’s profiles).
  • Monitor the progress of project implementation including the preparation of different internal and donor reports according to World Vision, BHA, and government reporting standards and agreed timelines.
    • Update project DIP and budget on a regular basis to reflect changes that need to be incorporated in to the project activities.
    • Work in conjunction with the Program staff ensure program quality standards are adhered to.
    • Ensure that lessons learnt are documented, shared, and applied during the project life and feed into future proposal designs.
    • Work closely with the M&E team to ensure key components of accountability (such as information sharing, beneficiary feedback mechanism, and participation of beneficiaries) is in-place and adequately practiced and documented.
    • In conjunction with World Vision Sudan M & E Advisor, coordinates the final evaluation of the project.

20% - Coordination, Networking and Donor Relations

  • Coordinate World Vision and local partnering NGO joint project monitoring meetings at field level - prepare draft agenda for the joint project monitoring meetings.
  • Record the minutes of the joint project monitoring meeting notes on issues discussed, conclusions drawn, and action plans agreed and follow up on the implementation of the action plans agreed during the meeting
  • In conjunction with the Program staff; local line ministries; and community beneficiaries ensure the sustainability of the program.
  • Liaise with local partnering NGOs to ensure smooth implementation of the project activities, effective operation, management, and appraisal of project staff.
  • Ensure active community involvement and participation in project implementation.
  • Host donor site visits in collaboration with the Program staff and local partner NGOs.
  • Prepare and submit project updates as needed.

20% - Financial Management & Compliance

  • Monitor monthly expenditures in consultation with Program Finance Coordinator in order to take timely corrective actions.
  • Ensure WV and the agreed BHA financial systems and policies are adhered to.
  • Ensure compliance to internal World Vision Sudan and BHA regulations in the implementation of the project – including the management of funds sub-granted to local NGOs.
  • Ensure project expenditures are within budget and in compliance with WV financial policy and BHA financial regulations.
  • Ensure timely submission of budget variance explanations to finance team and other relevant stakeholders.
  • Work closely with finance team to ensure appropriate record keeping is maintained on all donor related financial documents to facilitate the timely reconciliation and liquidation.
  • Ensure project implementation is in alignment with internal and donor financial and administrative procedures and policies.

20% - Technical Support and Capacity Building

  • Provide technical support to Program staff, partnering local NGO staff, and staff of line ministries in project implementation.
  • Supervise Project Officers including performance management.
  • Ensure that project staffs get on the job coaching on project field activities.
  • Support and build the capacity of partner NGO staff in quality assurance, monitoring, and evaluation.

5% - Other Duties

  • Perform other duties as assigned by supervisor

Applicant Types Accepted:

Local Applicants Only

Added 5 months ago - Updated 4 months ago - Source: wvi.org