Project Assistant, Women Friendly Cities (WFC)

Volunteering Admin

Overview

Support the implementation of Women Friendly Cities programme.

You have:

• 5 years of relevant experience in administrative work or programme support functions.
• Completion of first level university degree.
• Proficiency in current office software applications and corporate IT systems is required.
• Experience in using ERP system (e.g. PeopleSoft, Oracle, SAP) or similar computerized applications is an asset.
• Experience in travel and event management is an asset.
• Knowledge of gender and/or reproductive health is an asset.
• Familiarity with UN procedures and working methods is an asset.
• Working experience with an international organization is an asset.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The Project Assistant post located in Ankara and the incumbent will work at the Union of Municipalities (UMT) as UNFPA personnel during the project period with full-time engagement. The incumbent will be part of the development team and under the overall guidance of the Programme Analyst, Women Friendly Cities (WFC), s/he supports the WFC programme work and operations.

The Project Assistant supports timely and proper implementation of the WFC programme by providing logistical, administrative, secretarial and financial support.

There is possibility of extension of this UNV assignment directly depending on high quality deliveries, satisfactory performance, continuation of mandate, availability of funding, and operational necessity although there is no guarantee of assignment extension.

Under direct supervision of UNFPA Programme Analyst, the UN Volunteer will undertake the following tasks:

● Supporting timely and proper implementation of the WFC programme; ● Undertaking logistical, administrative, secretarial and financial arrangements for meetings, workshops, trainings and other program events organized by the team; ● Assisting procurement services and contracting processes; including seeking tenders, collecting offers, maintaining procurement and distribution records and coordination of supplies with suppliers and implementing partners; ● Making travel arrangements of the WFC team for missions; ● Supporting logistics arrangements of programme staff; such as travel authorization, ticket and accommodation booking; ● Following up and completing payments of individual consultants' and interns' payments, preparing all relevant supporting documents and note to files as appropriate; ● Supporting review of technical and financial reports for accuracy and consistency and supporting the financial monitoring of funds utilization; ● Raising requisitions in Quantum; ● Conducting pre-payment review and compilation of PO and non-PO documents of human resources, travel and other procurement. Preparing requests and supporting documents for payments. Completing all payments in AODocs; ● Preparing information and/or briefs, summaries and background documentation required by missions and special meetings; prepare Powerpoint and other presentations, including computer generated visuals such as graphs; ● Assisting day-to-day communication with implementing partners; ● Taking minutes as required; prepares reports and informal translations and may act as interpreter, as required; ● Maintaining an office e-filing system and assist in archiving, and maintain up-to-date electronic mailing lists; ● Performing any other duties, as may be required by the team. ● Acting as liaison between the UMT and UNFPA Türkiye WFC teams, specifically but not limited to operational matters.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: - Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day, 5th of December). - Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. - Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities (for instance at https://vra.unv.org), - Contribute articles/wrjte-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. - Assist with the UNV Buddy Programme for newly arrived UN Volunteers. - Promote or advise local groups in the use of online volunteering or encourage relevant local individuals

● Accountability ● Adaptability and flexibility ● Creativity ● Judgement and decision-making ● Planning and organising ● Professionalism ● Self-management

• 5 years of relevant experience in administrative work or programme support functions.
• Completion of first level university degree.
• Proficiency in current office software applications and corporate IT systems is required.
• Experience in using ERP system (e.g. PeopleSoft, Oracle, SAP) or similar computerized applications is an asset.
• Experience in travel and event management is an asset.
• Knowledge of gender and/or reproductive health is an asset.
• Familiarity with UN procedures and working methods is an asset.
• Working experience with an international organization is an asset.

The UN Volunteer will be based in Ankara and work at the Union of Municipalities (UMT) as UNFPA personnel during the project period with full-time engagement and responsible for arranging her/his own housing and other living essentials. The full entitlements at the duty station: https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service: https://explore.unv.org/cos

The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos. You can check full entitlements at the duty station at https://app.unv.org/calculator.

Summary of National UN Volunteer (National Specialist) Entitlements: Paid in Local Currency • Current Monthly Living Allowance (MLA) is USD 1,360 (Paid in Turkish Lira) • Private insurance: Health, dental, life and dismemberment coverage by CIGNA As per the UN’s diplomatic mission status, it is not included in the National Security Institution’s (SGK) system, but can only be initiated on a private basis by UN Volunteers. • Entry allowance (one-time payment): USD 400 (Paid in Turkish Lira) • Exit allowance: USD 113 per month and upon the satisfactory completion of assignment (Paid in Turkish Lira) • Annual leave: 2.5 days accrued per calendar month • Free access to different learning platforms and UN & UNV network

Notes: 1) The allowances are in no way to be understood as compensation, reward or salary in exchange for the volunteer work. 2) It's important to note that UNV assignments are volunteer assignments, not employment.

The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs.

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Potential interview questions

Added 4 days ago - Updated 8 hours ago - Source: unv.org