Project Assistant Jr
Support implementation of environmental projects in Mexico
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Overview
Support implementation of environmental projects in Mexico
You have:
- University Degree (Bachelor's) in Economics, International Relations, Finance, Accountancy, Administration, Public Administration, Public Policy, or related fields is required.
- A minimum of five (5) years of relevant work experience in the field of economics, administration, finance, accountancy, public policies, environmental areas or related fields is required.
- Fluency in written and oral Spanish is required.
- Working knowledge of English or any other UN Language will be an advantage.
Result of Service This consultancy aims to support the implementation of the Mexico’s office PoW and support in providing assistance in activities relevant for the successful implementation of the environmental projects in Mexico.
2. Responsibilities: Responsibilities and activities to be performed by the consultant will include, but are not limited to:
o Provide administrative and financial support to the projects implemented by Mexico’s Office, working closely with UNEP offices in Nairobi, Paris, Geneva and Panama. o Assist in the definition of requisitions for procurement of good and services relevant for the project implementation, assist with the preparation of supporting documents needed for procurement processes. o Provide support to project coordinators for monitoring expenditures and allotments, records variations, updates budget tables. o Provide support on monitoring projects’ budgets implementation and actual expenditures and compare with approved budgets; alerts the supervisor of any deviations and prepares adjustments and reports as necessary. o Assists in the preparation of inputs related to several aspects of project administration and implementation for a wide range of documents, periodic reports, briefings, correspondence, budgets, revisions, and other related issues. o Assists in the preparation and review of financial proposals/requirements for new projects. o Assists in the preparation of budget performance submissions and financial reports. o Performs other related administrative duties, as required (e.g., in case is needed travel arrangements; monitoring accounts and prepare supporting documents for payment to vendors and individual contractors for services; organizing and coordinating seminars, conferences and/or translations). o Supports the preparation of recruitment processes according to projects needs and budget availability for projects implemented by UNEP’s Mexico Office. o Support the organization and logistic of virtual or in-person workshops and meetings, activities and workshops with stakeholders and counterparts related to the participation of UNEP in the implementation of Mexico’s Office Projects and Pow, such as TEEBAgriFood Initiative, Joint SDG Fund, among others. o Assist to draft meeting notes, briefings, and internal minutes as required. o Prepares, maintains, and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews o Help to review proposals and draft agreements/legal instrument with counterparts in order to conduct relevant projects for UNEP’s Mexico Office. o Coordinates extensively with service units and liaises frequently with internal team members to successfully perform the responsibilities o Execute other tasks related to Mexico’s Office PoW, as requested by UN Environment Programme Mexico.
Work Location Mexico City
Expected duration 12 Months
Duties and Responsibilities 1. Purpose.
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.
The UNEP Latin America and the Caribbean Office (ROLAC), located in Panama City, works closely with the 33 countries of the region and its activities are integrated into the Medium Term Strategy and the Programme of Work approved by the United Nations Environment Assembly (UNEA).
UNEP Mexico collaborates with the Mexican government and other stakeholders in areas ranging from low carbon and resilient growth, resources efficiency, environmental assessments, to projects on ecosystems and climate change, and supports the country in its transition to a low carbon and green economy.
In this extent, UNEP Mexico needs this consultancy in order to support the activities relevant for the implementation of environmental projects such as TEEBAgriFood Mexico Initiative, the Sustainable Development Goals (SDGs) Joint Project, as well as the Programme of Work (PoW) of the Mexico’s Office; which aim to develop policies, regulations and tools to strengthen Mexican regulations and policies in topics such as the reinforcement of biodiversity, the country’s resilience to environmental and climate risks, the promotion of environmental awareness, among others.
The Consultant will be supervised by the UNEP Mexico Representative Officer in Mexico City and will work 40 hours per week, from Monday to Friday, full time at UNEP Mexico’s Office.
Qualifications/special skills Academic Qualifications: University Degree (Bachelor’s ) in Economics, International Relations, Finance, Accountancy, Administration, Public Administration, Public Policy, o related fields is required.
Experience: A minimum of five (5) years of relevant work experience in the field of economics, administration, finance, accountancy, public policies, environmental areas or related fields is required
Language: Fluency in written and oral Spanish is required. Working knowledge of English or any other UN Language will be an advantage.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Describe a time when you had to manage multiple tasks at once. How did you prioritize? | This tests your organizational skills and ability to handle stress. | Provide specific examples of task management, showing a methodical approach. |
| Can you give an example of how you handled a budget discrepancy in a previous role? | This examines your financial management skills and attention to detail. | Pro members can see the explanation. |
| Have you ever had to coordinate with diverse stakeholders? How did you ensure effective communication? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to ensure that project deadlines are met? | Pro members can see the explanation. | Pro members can see the explanation. |
| Explain how you have contributed to a successful team project in the past. | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
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