Project Assistant for Education Unit

Contract

This is a SC-2 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-2 contracts.

**OVERVIEW** ------------ Parent Sector : Field Office Duty Station: Jakarta Job Family: Education Type of contract : Non Staff Level : Level 2 Duration of contract : From 1 to 6 months Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 04-May-2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- I. Terms of Reference Under the authority of the Director of UNESCO Office, Jakarta and under the direct supervision of the Head of Education Unit, the incumbent shall serve as Project Assistant of the UNESCO Office, Jakarta for “Post-project of Cycle 3 of Basic Education for Mathematics and Science in Timor-Leste: Education Response to COVID-19 in Advancing the National Educational Broadcasting System to Ensure the Continuity of Learning in Basic Science Education for All in Timor-Leste”. The incumbent shall undertake the following tasks: Long Description ---------------- 1\. Track and report on project activities; prepare project evaluations reviewing budgetary data/information from current or past initiatives. Respond to enquiries; monitor the budget of the projects within the assigned projects in compliance with programme and budgetary requirements and financial regulations; alert the supervisor(s) of errors/ omissions/ discrepancies observed and undertake corrective action. Collate information and draft regular and ad hoc budgetary/ financial updates, reports, statistics and/ or projections for the financial monitoring and project closure for use and scrutiny by management/ staff as well as donors. 2\. Provide support in project administration with regard to the preparation of outreach activities, partnership initiatives and special events in coordination with Administrative Team. Long Description ---------------- Track, retrieve, research files, reports, other records and past practices; gather and collate background information; verify information for relevance and accuracy; analyze and summarize information; identify elements of interest; prepare draft dockets and charts; assemble documents, prepare reports, presentations, speeches, etc. according to standards and formats. Look for possible venues; prepare list of participants; draft invitation letters, etc. Process requests for translation, printing, dispatch of information documents for statutory meetings; coordinate the delivery of translation services; complete forms and process requests for reservations for webcasting, recording, transcription of debates and follow-up on progress. 3\. In collaboration with Administrative Team, assist the administrative support needs for meetings/ events/ workshops/ seminars, travel, document processing/ publication production and consultants/temporary assistance related with the budget planning and revision and coordinate office support services. Long Description ---------------- 4\. Review documents relating to travel, contracts, purchase of equipment and recommend on contractual arrangements and ensure timely processing of contracts, amendments and obligations and monitor the proper application of administrative procedures in line with the approved project activities, rules and regulation and remaining obligations to the responsible officer in close coordination with administrative team. Prepare minutes and monitor follow-up activities. 5\. Maintain/ update project documentation and records, research, and track background information and documentation; maintain electronic and hard-copy files/ records/ data sources up-to-date on budgetary data, contract, personnel and other administrative matters; Provide general office assistance, receive, register, review and draft correspondence, emails and type a variety of reports and tables to document/ transmit administrative or budgetary information; verify outgoing correspondence for completeness, accuracy and compliance with UNESCO format standards; maintain mailing lists and other contact lists. 6\. Additional activities that may be required to ensure the success of the work team as assigned by the Programme Specialist or the Director of UNESCO Office, Jakarta. II. The working hours and work schedule: 40 hours per week, Monday to Friday. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- Education: \- University degree or equivalent in a development discipline or in education; Working experience -Minimum 3 years working experience; Languages: \- Indonesian native speaker, fluent in both speaking and writing English. Other Skills: \- Good ability to work in an international or multicultural environment; \- Strong communication and interpersonal skills, as well as networking and negotiating skills; \- Sound knowledge on information technology and management; \- Computer literate (Microsoft Office, internet). **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.