Project Assistant Admin and Finance

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNDP is currently working in various areas concerning sustainable development, from systems and institutional strengthening to inclusive growth and sustainable livelihoods, as well as sustainable energy, environment and resilience.

The Climate Change, Resilience and Energy portfolio at UNDP is organized around the thematic areas of climate change adaptation and mitigation; disaster management and resilience; and access to clean and efficient energy. UNDP is looking for a Project Associate Admin & Finance (Resilience) for its Climate Change and Energy portfolio. The incumbent will provide overall functional support for managing finance and admin related work of 4-5 projects. These projects are in the climate change and energy domains and are being implemented in cooperation with the Central Government Ministries and State Governments.

The Project Associate Admin & Finance will support the Project Manager in implementation of the project under the guidance and supervision of the respective Project Manager/s.

The Project Associate Admin & Finance works in close collaboration with state project team members for resolving administration and finance related issues and information exchange.

I. Financial Management: • Preparation of expenditure reports, budgets, revisions and projections for the CCRE team etc. • Preparation of the financial reports for donors, UNDP and Government as per the requirement. • Process timely payments to vendors, travel and other claims of staff in Atlas. Coordinate with vendors and UNDP finance team for timely payment • Coordinate with Finance team for filing responses for Government Ministries on project and its Finances as per the Government of India and UNDP guidelines. Assist in preparation of legal documents for contracting and procurement of goods and services, including maintenance and physical verification of assets. • Facilitate preparation of financial audits and processes like annual, half yearly and quarterly financial Reports. • Filling and documentation of important papers

II. General Administration: • Provide administration and operational support at the central/national level. • Draft letters, invitations, meeting agenda and meeting minutes and make travel arrangements as needed. Organize logistics for meetings/workshops/ events. • Support and guide States Project Management units in all the financial, administrative and operational issues. • Coordinate with counterpart in Central Ministries and State Departments to seek/provide project related information. • Assist in collation and compilation of data and information from the concerned implementing partners • Maintaining project documents, inventory, correspondence and communications • Any other function as required pertaining to the effective implementation of the climate change programme.

III. Programmatic support – documentation: • Provide support in finalization of Annual Work Plan (budget & financial component); • Follow up with Project personnel on submission and compilation of regular and timely progress reports; • Provide necessary operational support for implementation of project activities; • Maintain project specific documentation and minutes of the important meetings; up-load all necessary document in PIMS.

IV. Contract Management • Facilitate in preparing and monitoring contracts, follow ups with the contractors/consultants • Prepare database of the contracts issued for personnel, procuring goods and services, provide timely alert submission of deliverables and contract expiration & renewals; • Follow-ups with vendors for timely submission of deliverables and invoices for settlement of payments; • Support preparation and submission of Procurement Initiation documentation and follow-up with the UNDP procurement unit for issuance of contract

• Accountability • Adaptability and Flexibility • Commitment and Motivation • Commitment to Continuous Learning • Communication • Creativity • Ethics and Values • Integrity • Knowledge Sharing • Planning and Organizing • Professionalism • Respect for Diversity • Self-Management • Working in Teams

financial management and general administration or programme support service. o Good understanding of administrative and financial management processes with strong coordination skills o Possesses good understanding and knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks o Experience of working with international organizations, NGOs/ INGOs including the UN o Strives to keep job knowledge up-to-date through self-directed study and other means of learning o Demonstrates good knowledge of information technology and applies it in work assignments o Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc. Knowledge of other applications such as Front Page, Publisher and some multimedia tools would be useful. o Ability to build and maintain constructive relationships with colleagues (and reports where inappropriate)

New Delhi and the surrounding National Capital Region is a large and bustling metropolis of some 14 million people undergoing rapid changes. The capital city is an administrative, cultural and commercial center with modern amenities and well connected by air. It is a safe place with large expatriate community drawn from embassies, UN agencies, MNCs and foreign businesses. It has short moderate winter and long hot summer.

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to the UN Volunteer is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. For more information on entitlements please read the Conditions of Service (https://explore.unv.org/cos).

For information specific to your assignment please see below: o Monthly Voluntary Living Allowance (VLA): INR 47,719.16 o Entry lump sum (one-time payment): USD 400 (equivalent in INR) o Travel ticket when moving to duty station: USD 200 (equivalent in INR) o Exit allowance (paid on successful completion of the assignment): INR 3,976.6 for each month served, paid on completion of contract o Medical and life insurance Cigna Private Insurance o Leave entitlements: Annual leave: 2.5 days accrued per calendar month o Certified sick leave: 30 days o Uncertified sick leave: 7 days o Learning leave: 10 working days per consecutive 12 months o Maternity leave: 16 weeks o Paternity leaves: 10 days o Access to UNV Learning Portal for Online Courses