Project Assistant

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Application deadline 1 year ago: Friday 22 Apr 2022 at 00:00 UTC

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This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNDP supports Social Innovation Platforms (SIP) that enable continuous dialogue between citizens and local government authorities to respond to emerging challenges by shaping and co-creating service delivery solutions that are gender-sensitive and responsive to the needs and opportunities of the most vulnerable and marginalized communities.

This project on “Social Innovation Platform (SIP) for Strengthening Local Governance, Community resilience and Social Cohesion through a Portfolio Approach” in Southern Thailand” was the result of a‘deep listening process whereby SIP is going beyond traditional community participation and consultation mechanisms by facilitating an active listening process to gather narratives through (digital) deep listening exercises with a diverse set of key stakeholders including artists, activists, civil society, academics, government and companies to define both area’s real needs and opportunities.

Traditionally, identified challenges are tackled by existing solutions or by specific and linear projects with experts. Within the SIP approach, identified challenges are tackled by an open innovation platform (a variety of actors, methodologies, and interconnected actions). This will not only help to build a responsive system but is also more likely to bring about systemic change than traditional linear projects, by functioning as a platform for peacebuilding and social cohesion for communities bridging the gap between duty bearers and right holders. An extensive portfolio of investment prototypes has been developed that interconnects multiple development issues. Such investment prototypes are currently be demonstrated in the southern border provinces and expected to be scale up for wider exploration.

To support the implementation of these prototypes and ensure interconnectedness within the portfolio, UNDP Thailand is looking for an UNV Project Assistant to perform various duties related to overall implementation and evaluation of this project.

Under the overall guidance and supervision of Project Manager of Social Cohesion for SDGs in Southern Border Provinces, the UNV Project Assistant will provide support to various activities under the project with local partners. The UNV Project Assistant will work in collaboration with the operation team, programme and project staff in UNDP to exchange information and ensure consistent services delivery.

Within the delegated authority and under the supervision of Project Manager of Social Cohesion for SDGs in Southern Border Provinces or his/her designated mandated representative(s), the UNV Project Assistant will:

Provide support in operations related to the overall project implementation focusing on the achievement of the following results: • Coordinate the work with Project team, Finance, Procurement Unit, consultants, and partner organizations to ensure consistent service delivery and workflows; • Provide support to Project Manager in organizing financial payments, official travel arrangements, goods and service procurements including consultants’ contracts process, payments for consultants and vendors using ATLAS and other online application in close collaboration with UNDP BRH Transaction Services Team; • Analyze project budget and work plan, review of budget and work plan from responsible parties (RPs) on a quarterly basis for effective tracking use of financial resources; • Provide organization and coordination support for meeting with other units and partner organizations (government, civil societies, etc.); • Prepare documents, agendas, presentations, and materials related to meetings and missions; • Support planning and implementation of assurance activities; and • Coordinate with UNDP Communication Team to ensure effective communications and outreach activities including production of communication package.

Provide assistance to project team to ensure effective management of the project focusing on the achievement of the following results: • Provide support to review and compile procurement plan of project for preparation of procurement plan; • Provide support to review project budgets and ensure project budget revisions are taken in due course; • Assist in preparation of required budget revisions, determination of unutilized funds, operational and financial close of projects; • Support planning and implementation of assurance activities; • Assist in provision of guidance to responsible parties on routine implementation of UNDP-supported activities.

Under the scope of work, the UNV Project Assistant shall assist to ensure the followings: • Smooth implementation of projects/initiatives, accurate analysis, data entry and presentation of information ensure proper programme and project implementation; • Completion of workshops/meetings/events according to project workplans; • Completion of procurement of goods and services included Individual Contracts according to project procurement plan; • Completion of payments in timely manner to ensure project delivery meet target according to project workplan; • Completion of logistical arrangements for the project team according to travel and project workplan; • Completion of effective communications and engagement activities including production of communication package. • Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/expected outputs:

• As an active UNDP team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNDP Thailand and its beneficiaries in the accomplishment of her/his functions, including: o Able to adapt and perform to meet project needs; o Multi-tasking and practical while follow UNDP rules and regulations; o Well-organized and able to plan and prioritize; o Good communication skill; o Having positive attitude; o Good teamwork; o Respect Diversity.

• Professionalism: demonstrated understanding of operations relevant to UNDP Thailand; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UNDP Thailand in daily activities and behaviors while acting without consideration of personal gains; stand by decisions that are in the organization’s interest even if they are unpopular; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills;

programme and administrative management; • Experience in logistical arrangements and workshop organizations; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Working experience with UNDP or other UN Agency will be considered as an asset;

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials

Added 1 year ago - Updated 1 year ago - Source: unv.org