Project Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Description of task

• Provide the Assistant Regional Director’s (ARD) office and administrative staff with support (e.g. filing, emailing and data entry)
• Aide with preparation of technical documents, reports, talking points, work plans and other program supports related to cluster activities
• Relay stakeholder concerns to the appropriate senior staff
• Review and submit documents to procurement, travel, human resources and other administrative support departments as directed
• Schedule and organize meetings for ARD and office team
• Create and maintain program filing system and corresponding records, and add new information as it becomes available
• Help cluster teams complete paperwork and attend to correspondence related to reporting, events, administration, etc.
• Maintain inventory of office supplies and materials
• Support coordination for workshop and other cluster events through coordination of logistics activities such as reserving work spaces, providing supplies, printing and distribution of materials, development of presentations, etc.
• Update computer and hard copy file systems on a weekly basis
• Any other related tasks as may be required or assigned by the supervisor.

Educational additional comments

• A first-level university degree in Business Administration, Communications, or related field or equivalent in combination with relevant training and/or professional experience;

Experience remark

• At least two years of professional work experience at the national and/or international level in public or private organization; experience with health programs, advocacy or communications is an asset, as is experience working in the UN or other international development organization;

Language skills

• English(Mandatory), Level - Fluent
• French(Optional), Level - Working Knowledge
• Portuguese(Optional), Level - Working Knowledge

Area of expertise details

• Excellent oral and written skills; excellent drafting, formulation, reporting and presentation skills;
• Accuracy and professionalism in document production and editing;

• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;

• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;

• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Sound security awareness;
• Familiarity with virtual collaboration tools such as Skype, WebEx, MS Teams, and Zoom.
• Have affinity with or interest in public health, health systems and/or scientific research, volunteerism as a mechanism for durable development, and the UN System.

Competencies values

Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

Application procedure

• Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 19-09-2021