Project Assistant
Description
Position: Project Assistant
Term: Full-time (100% workload)
Duration: 1 year with possible extension
Location: Yerevan
Starting date: ASAP
Project Assistant supports the project team in the execution of operational and administrative tasks. The Project Assistant ensures smooth communication between all relevant parties, performs administrative functions, required distribution activities & arrangements, making sure that all project-related aspects are well executed and completed properly.
Project support:
- Carries out administrative duties related to the project’s implementation
- Keeps up to date organization's relevant databases
- Assists in distribution, classification, registration and required tracking processes
- When required, assists in monitoring and evaluation activities
- Participates in all project-related activities, tracks progress towards milestones
- Documents and stores correspondence, documents, and other information in the organization’s Document Management/Storage System
- Works closely with Project Managers to ensure productivity, and pass critical information to be used in decision making
- Collaborates with the organization's compliance team to address any issues or concerns
- Creates schedules, coordinates and arranges meetings, info sessions, and other events, ensures that all participants are invited and well-informed
- Performs related other works as assigned
Procurement support:
- Closely cooperates and communicates with Operations department for ensuring project related purchases
- Becomes familiar with the procurement processes and internal systems used by PIN
- Downloads invoices from the system, puts the project codes and submits to finance for processing
- Helps with preparing Purchase request forms (PRF) for the project team´s purchases
- Supports in obtaining signatures for Contracts
Benefits
What we offer:
- Salary and benefits according to the national PIN Armenia salary scale
- Health insurance package
- Gaining work experience and knowledge of the organization's processes in a professional and flexible NGO, the largest in Central Europe
- Becoming a part of the international community
How to apply:
Please apply through below link.
Please note, applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn prior to the deadline thus early submissions are strongly encouraged.
Kindly note that only shortlisted candidates will be contacted.
People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp).
People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.
Requirements
- University degree
- At least 1-2 years of relevant work experience
- PC proficiency (Outlook, MS Office)
- Fluency in Armenian and English, Russian knowledge will be viewed as an advantage
- Attention to details and ability to remain calm under pressure
- Ability to plan own tasks, and excellent time management skills
- Good communication skills, including ability to explain and present complex information
- Teamworking skills: good interpersonal skills and ability to establish and maintain effective working relations with people in multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
Added 1 month ago
-
Updated 2 hours ago
-
Source:
peopleinneed.net
