Project Analyst
Support day-to-day coordination and administrative processes for project success.
This opening is not available anymore.
Do not try to apply for this job.
Overview
Support day-to-day coordination and administrative processes for project success.
You have:
- Bachelor's degree in Business Administration, Financial Management, Operations or related field.
- At least 2 years of experience in project coordination or administrative support, preferably within an international development, research, or scientific environment.
- Experience working with multiple stakeholders, including NGOs, government institutions, and research organizations.
- Prior involvement in organizing events, workshops, or trainings in a professional setting.
- Advanced level of MS Office, preferably in Excel.
- Ability to collect, organize, and manage data for project reporting and M&E.
- A collaborative team player with the ability to work independently when required.
- Excellent organizational and time-management skills; able to manage multiple tasks and meet deadlines.
- Proven ability to coordinate logistical arrangements for meetings, field visits, and trainings.
- Strong written and verbal communication skills in English.
The International Potato Center (CIP) is seeking a Project Analyst to support day-to-day coordination, administrative processes, and timely communication across project partners. This role will be essential in organizing trainings, workshops, and field visits; consolidating monitoring and reporting data; and ensuring compliance with donor and institutional requirements.
About CIP
CIP, a member of the One CGIAR, a global research partnership for a food-secure future. One CGIAR science is dedicated to transforming food, land and water systems in a climate crisis, and it is carried out by 13 CGIAR Centers/Alliances in close collaboration with hundreds of partners, including national and regional research institutes, civil society organizations, academia, development organizations and the private sector.
About the role
The successful candidate will play a key role in the effective implementation of the of the new and upcoming Rwanda Biotech Capacity Building Project, providing essential coordination and administrative support. By taking on these responsibilities, the Project Analyst will enable the Project Lead and technical staff to focus on the scientific and strategic aspects of the project.
This position will be based at CIP’s office in Kigali, Rwanda, and will report directly to the Associate Scientist – Molecular Biologist.
Key responsibilities:
- Support day-to-day coordination of project activities with all implementing partners.
- Maintain the project calendar, schedule meetings, prepare agendas, and draft minutes for internal and external engagements.
- Collect and organize data for project results, ensuring timely updates and alignment with targets.
- Organize planned training workshops, stakeholder consultations, and field visits, ensuring proper logistical arrangements.
- Provide support in developing training materials and knowledge-sharing tools.
- Provide logistical and administrative support to visiting partners, trainees, or consultants.
Maintain project document repositories on SharePoint to ensure easy access to all partners.
Undertake any additional tasks assigned by the Project Lead to ensure smooth project implementation.
Requirements
- Bachelor's degree in Business Administration, Financial Management, Operations or related field. (Required).
- At least 2 years of experience in project coordination or administrative support, preferably within an international development, research, or scientific environment.
- Experience working with multiple stakeholders, including NGOs, government institutions, and research organizations.
- Prior involvement in organizing events, workshops, or trainings in a professional setting.
- Advanced level of MS Office, preferably in Excel.
- Ability to collect, organize, and manage data for project reporting and M&E.
- A collaborative team player with the ability to work independently when required.
- Excellent organizational and time-management skills; able to manage multiple tasks and meet deadlines.
- Proven ability to coordinate logistical arrangements for meetings, field visits, and trainings.
- Strong written and verbal communication skills in English.
Benefits
· Excellent working environment.
· Generous compensation package commensurate with experience.
· Work in an equal and diverse workplace
· Contract duration aligned with the project timeline, ending on September 30, 2027.
· Any offer made with regard to this vacancy is conditional to the formal award of the afore-mentioned grant.
Potential interview questions
| Can you describe your experience with project coordination and how it applies to this role? | Understanding your relevant experience will help assess your fit for coordinating project activities. | Discuss specific projects you have coordinated and the skills you utilized. |
| How do you prioritize tasks when managing multiple deadlines? | This question evaluates your time-management and organizational skills. | Pro members can see the explanation. |
| Describe a time when you had to engage with stakeholders from diverse backgrounds. How did you manage that? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to organize and manage data for reporting and monitoring purposes? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you’ve organized a training or workshop? What was your role? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure compliance with donor and institutional requirements in your projects? | Pro members can see the explanation. | Pro members can see the explanation. |
| What tools or platforms have you used for document management? How do they assist you? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle conflicts or challenges within a project team? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 8 months ago
-
Updated 6 months ago
-
Source:
cgiar.org
