Programme Support Assistant
Provide administrative support for the project team.
This opening expired 3 years ago.
Do not try to apply for this job.
Overview
Provide administrative support for the project team.
You have:
- Minimum 1 year of proven experience in a similar role.
- Diploma in administration, social sciences, or another related field.
- Fluency in Polish and English is mandatory, good command of Ukrainian will be considered an asset.
- Excellent computer/digital skills.
Contract
This is a DRC - National contract. More about DRC - National contracts.
DRC Poland is looking to recruit a qualified, flexible, and enthusiastic professional for the position of Programme Support Assistant to support the team in Warsaw, Gdynia and Lublin.
The Danish Refugee Council (DRC) is a leading protection agency with a mandate to promote and protect durable solutions to conflict and displacement-affected populations based on humanitarian principles and human rights. DRC is implementing a multi-sector response to support Ukraine refugees, IDPs, and host populations both within Ukraine and the neighboring countries of Poland, Romania and Moldova, and wider Europe. Due to the ongoing conflict that began in February 2022, DRC opened offices in Poland, Moldova, and Romania to provide support to the displaced population in partnership with civil society organizations and national NGOs, duty bearers, and other actors. DRC continues to implement in these three countries through partnerships, technical assistance and capacity exchange, and direct implementation in some cases.
The community centers are serving as a protection hub linking conflict-affected people, especially those at heightened risk, with services they require. In addition, the community centers aim to strengthen resilience and social inclusion and operate in support of social cohesion. In each location, the Community Centers will be run in collaboration and/or under the leadership of local/national NGOs.
About the Job
Reporting to the Area Protection Project Manager, the Programme Support Assistant will provide administrative support to the Project and assist the project team through the management of documentation flow, data collection, and internal and external communication support.
- Carry out administrative tasks, especially ensuring proper processing and storage of documentation linked to low-value orders, right-of-use agreements for equipment, and project means of verification.
- Ensure hard copies are stored appropriately according to DRC documentation policy.
- Contribute to needs assessment and any analysis of the context evolution.
- Carry out basic tasks related to project implementation and quality monitoring (eg. data collection, focus group discussion, etc).
- Assist the Project Team in organizing meetings, workshops, trainings with partners and stakeholders.
- Contribute to quality communication related to the project.
- Compile reports from area leads/partners.
- Draft documents and communication as per the project’s needs.
- Assist the project team with translations Polish-English, and if possible Ukrainian-English/Polish.
- The job holder will be expected to travel frequently between project locations.
About You
To be successful in this role we expect you to have a minimum of 1 year of proven experience in a similar role. Moreover, we also expect the following:
- A Diploma in administration, social sciences, or another related field.
- Excellent computer/digital skills.
- Fluency in Polish and English is mandatory. A good command of Ukrainian will be considered an asset.
In this position, you are expected to demonstrate DRC’s five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with DRC’s vision and values.
We Offer
Contract type: National Contract
Contract length: 31st December 2023, with the possibility of extension depending on the availability of funding.
Band: Non-Management, I
Base Salary Range: PLN 7,505 - PLN 9,505 gross per month, based on experience.
Duty base: Warsaw, with travel.
Start date: 15th March 2023
We offer a competitive salary and benefits in accordance with the Danish Refugee Council’s Terms of Employment for National Staff.
Application Process
Application Process All applicants must upload a cover letter and an updated CV in English. Applications sent by email will not be considered.
Applicants must have the legal right to live and work in Poland at the time of the application. DRC will not sponsor visas.
Closing date for applications: February 23rd, 2023
Applications will be reviewed on a rolling basis and we, therefore, encourage you to apply as soon as possible.
For further information about the Danish Refugee Council, please consult our website drc.ngo
Potential interview questions
| Can you describe a time when you had to manage multiple tasks simultaneously? | This question assesses your organizational and multitasking skills which are essential for the role. | Provide a specific example where you effectively prioritized and managed your tasks. |
| How do you ensure accuracy when processing documentation? | The interviewer wants to understand your attention to detail and processes when handling important documentation. | Pro members can see the explanation. |
| Tell me about a time you had to communicate with diverse stakeholders. How did you handle it? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a situation where you contributed to a team project. What was your role? | Pro members can see the explanation. | Pro members can see the explanation. |
| Have you ever had to assist with translations? How did you approach it? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
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Updated 1 year ago
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Source:
drc.ngo
