Programme Officer

Programme & Policy

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

• Purpose of position:

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The Programme Officer will provide programmatic and technical support to the HEA and Resource Acquisitions & Management Departments for the achievement of the departmental strategic objectives toward improved well-being of children.

Major Responsibilities:

Key Outputs/Responsibilities

(Accountability and results)

Humanitarian Emergency Affairs (HEA) 50%

• Prepare, collate, update and monitor the calendar of events for all departments (key programme activities, meetings, workshops, external stakeholder engagements and other fora).
• Prepare (agenda and logistics coordination) and document (minutes/reports writing)
• Support the development and monitoring of departmental action plans, and key deliverables
• Liaise with other departments/units and organize key meetings and events
• Prepare reports and meeting presentations
• Help schedule and prepare materials for (virtual and/or in person) meetings and conferences; make travel arrangements as needed
• Assist the staff of the regional office in preparing expense reports, other financial management tasks tied to the regional office.
• Track and review National Offices monthly reports and follow actions in relation to HEA activities and funding
• Support the review of WV humanitarian response plans, budgets and activity reports in the region
• Assist in organizing and updating response information and data on WVI information platforms (e.g. MS Teams)
• Collect and update information on humanitarian actors in the region (including donors) and relevant opportunities for collaboration
• Support the organization of HEA/response coordination meetings/calls, including preparing background documents and information, sending invitations, drafting minutes, Power point presentation
• Serve as the primary representative of HEA in various external engagement forums and meetings at the regional level, including but not limited to the Inter-Agency Standing Committee (IASC), the United Nations Office for the Coordination of Humanitarian Affairs (OCHA), and intergovernmental and non-governmental organization (iNGOs) clusters and forums. Provide comprehensive reports to the Regional Head (RHEAD) and the Regional HEA Team following these engagements.
• • Take responsibility for managing the Resilience portfolio from the perspective of HEA, collaborating closely with relevant departments within the West Africa Regional Office (WARO).
• • Collect and analyze data and statistics from relevant sources within the region, synthesizing them into the electronic documentation framework established by HEA. Regularly review and update this information, tracking improvements and changes made by partner organizations in areas such as the number of beneficiaries, demographic breakdowns (including children, girls, boys, men, and women), project impacts, expansion into new regions, and newly approved funding opportunities.
• Undertake the drafting, revision, and finalization of reports required by the HEA department at the regional level, ensuring accuracy, coherence, and alignment with organizational standards.
• Maintain regular communication and coordination with the RHEAD and the Disaster Management (DM) advisor to provide updates on activities and to facilitate the planning of future initiatives and events.
• Resource Acquisitions and Management (RAM)50%
• Prepare, collate, update and monitor the calendar of events for the HEA and RAM Departments (key programme activities, meetings, workshops, external stakeholder engagements and other fora).
• Prepare (agenda and logistics coordination) and document (minutes/reports writing)
• Support the development and monitoring of departmental action plans, and key deliverables
• Liaise with other departments/units and organize key meetings and events
• Prepare reports and meeting presentations
• Help schedule and prepare materials for (virtual and/or in person) meetings and conferences; make travel arrangements as needed
• Track and analyze trends in the institutional funding landscape, effectively communicating key information to NOs and other key stakeholders to inform strategic decision-making
• Provide hands-on support/ surge capacity for grant proposal development, including coordination, writing and editing and reviewing budgets and narratives
• Provide strong analysis of donor Calls for Proposals for regional, multi-country opportunities
• Contribute to writing and preparation of capacity statements, quarterly and annual reports, donor engagement presentations and meeting minutes
• Update opportunity tracker/pipeline for the region
• Develop the Go/No go for regional opportunities and initiate the Go/No Go decision approval process for all opportunity from $ 1M
• Support regional external engagement
• Support the Annual Resource Targeting Process for WAR countries
• Support the review of the GAM Business plan

Other Competencies/Attributes:

• Computer literacy in Office pack (Word, Excel, ppt etc.)
• Good understanding of development project management principles
• Relevant field experience in development programs
• Basic experience in working with projects funded by major donors (EU, USAID, DFID, JICA)
• Good communication and interpersonal skills
• Be flexible

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Educational level required: BA /BSC Degree in Business Administration, Development studies /planning, Social Science disciplines or related field.
• Experience: 3 years working experience in development planning and administration
• Working knowledge of both proposal and reports writing
• Good planning and organizational skills
• Ability to maintain effective working relationships with all levels of staff
• Fluent in French and English

Working Environment / Conditions:

• Work environment: Office-based with some travels to the field
• Travel: 15 % Domestic travel is required.
• On call: 5%

Applicant Types Accepted:

Local Applicants Only

Apply now

Added 2 hours ago - Updated 2 hours ago - Source: wvi.org