Programme Management Support
Provide administrative and programmatic support.
This opening expired 1 year ago.
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Overview
Provide administrative and programmatic support.
You have:
- A minimum of six years of work experience. Previous experience working in administration is an advantage.
- Undergraduate university degree.
- Excellent written and oral communication skills in English.
- Ability to plan, prioritize and deliver tasks effectively and on time.
- Works collaboratively with colleagues to achieve organizational goals; is willing to learn from others; Supports and acts following final group decision, even when such decisions may not entirely reflect own position.
- Knowledge of another UN language is an advantage.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
Provide administrative and programmatic support.
Work Location
Remote
Expected duration
6 months
Duties and Responsibilities
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Mitigation Branch (MB), located within the Climate Change Division, supports developing countries to improve energy efficiency and increase use of renewable energy as part of their efforts to achieve low-carbon and climate-resilient development pathways. It does so by providing guidance on sound policy, technology and investment choices, and by facilitating knowledge generation and sharing, capacity building, peer learning and through technical assistance to developing countries. The assistance of an Individual Contractor (IC) is requested to provide administrative support the Mitigation Branch Admin Team specifically in Human Resources. The IC will provide support in the engagement process of Consultants and Individual Contractors (CIC), advising Project Managers on proper onboarding procedures to comply with UN Rules and Regulations, and ensuring monthly payroll transaction. Under the general supervision of the Energy and Climate and Technology Administrative Officer, the IC will provide support to the Branch’s Admin and Finance Team in the following tasks: - Action as UNOPS CIC focal point managing portfolio of 84 active CICs. - Assist in management of combined portfolio of 154 active CICs (UNEP and UNOPS) - PO creation for all UNOPS contracts. - Reconcile UNOPS CIC portfolio against monthly payment lists for payroll. - CIC payments non-receipts investigation and resolution - Action monthly expenditures on UNOPS contracts. - Management of Umoja profile for all CICs. - Registration of bank details for all CICs. - Provide one to one trainings to admin representatives in all units. - Tailored support to different programme officers. - Quarterly notifications of contract expiries to the branch. - Monthly payment requests notifications to the branch. - Monitoring of UNEP and UNOPS CIC trackers. - Conduct the project reconciliation and closure for UNOPS contracts. - Assist with annual Operational cost recovery exercise.
Qualifications/special skills
• Education: Undergraduate university degree • Experience: A minimum of six years of work experience. Previous experience working in administration is an advantage. Qualifying years of experience are calculated following the receipt of the first level university degree recognized by the United Nations. • Communication: Excellent written and oral communication skills in English. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; is willing to learn from others; Supports and acts following final group decision, even when such decisions may not entirely reflect own position. • Planning & Organizing: Ability to plan, prioritize and deliver tasks effectively and on time.
Languages
Be fluent in written and spoken English. Knowledge of another UN language is an advantage.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe your experience with administrative support roles in international organizations? | This question assesses your relevant past experience and how it aligns with the responsibilities of the position. | Focus on specifics from previous roles, highlighting your contributions and outcomes. |
| How do you prioritize your tasks when managing multiple deadlines? | This question evaluates your planning and organizational skills under pressure. | Pro members can see the explanation. |
| What strategies do you use to ensure effective communication in a remote work environment? | Pro members can see the explanation. | Pro members can see the explanation. |
| Tell us about a time you provided training or support to colleagues. What was the outcome? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you handle a disagreement with a colleague about a project decision? | Pro members can see the explanation. | Pro members can see the explanation. |
| What experience do you have with payroll processing and financial tracking? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you stay organized while managing a large portfolio of contractors? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you provide an example of how you adapted to changes in priority or scope in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
careers.un.org
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