Programme Management Officer

Contract

This is a IICA-1 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 2 years of experience, depending on education. More about IICA-1 contracts.

Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Background Information - Job-specific

Background Information – Sudan The UNMAS Sudan office is based in Khartoum and works closely with the Government of Sudan and international partners with an aim of reducing the impact of explosive hazards on civilian population. UNMAS Sudan’s main activities include land release, risk education (RE) and victim assistance (VA) in areas affected with explosive ordnance. Currently, South Kordofan, Blue Nile and West Kordofan are affected with mines and ERW while 5 Darfur states are believed to contain ERW only. UNMAS also provides technical advice and training for Sudan National Mine Action Center (NMAC) and national mine action NGOs for improving national mine action capacity.

Background Information - Job-specific

Reporting to the Programme Officer, the Associate Programme Officer is responsible for the following tasks and responsibilities:

A. Functions / Key Results

1. Programme development, planning and coordination

2. Development and follow up of resource mobilization opportunities

3. Programme management support

4. Stakeholder coordination, representation, and inter-agency collaboration

5. Knowledge management and document management

1. Programme development planning and coordination

• Support the programme officer in coordinating the development of programme's strategy plan.

• Coordinate and collaborate with relevant stakeholders in-country and at HQ, to communicate programme requirements and client capacities.

2. Development and follow up of resource mobilization opportunities

• Stay abreast of policies on mine action, UN policies, and cross-cutting priorities, such as gender, diversity, conflict sensitivity, sustainability, and environment, to be included in programme design as relevant.

• Coordinate preparation of programme documents, including concept notes, proposals, and associated budgets and obtain approval before dissemination.

• Assist in drafting and/or reviewing of concept notes and project proposals and other project documents required for the signature and implementation of new projects.

3. Programme management support

• Support in drafting agreements and suggest compliance plans and monitoring frameworks to guide key departments and management teams to meet requirements of funding agreements, in coordination with HQ policies.

• In collaboration with relevant personnel, identify monitoring mechanisms to measure delivery against targets outlined in funding agreements.

• Assist in tracking programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders and support the management team to prepare for internal reviews.

• Assist in coordinating information flow between implementation partner and donors

• Prepare, and provide editing support for, high quality summary and analytical reports including, but not limited to, substantive reports, financial agreement, factsheets...etc.

4. Stakeholder coordination, representation, and inter-agency collaboration

• Assist with communication and leading specific donors’ contributions assigned by UNMAS Sudan Programme officer ensuring successful implementation of all activities under their funding are achieved.

• Assist in maintaining relationships with UN, international organizations, donors, governments, and mine action stakeholders for the purposes of facilitating activities and improving the quality and relevance of programme implementation.

• Participate in, contribute to and report on the relevant inter-agency, UN mission, donor and inter-governmental coordination meetings in consultation with relevant programme technical experts when required.

• Assist in the development of communication strategies, linked to resource mobilization strategies, where relevant, to maximise communication impact and outreach and build awareness of Country Programme objectives.

• Support the programme officer design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms, ensuring use of social media in Risk Education activities is included.

• Support preparations for official meetings, events, briefings, and field visits, and prepare talking points, briefing notes, presentations and speeches for the management team and senior UN officials.

5. Knowledge management and document management and innovation

• Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.

• Assist in building national capacity through close communication and review of written products of national partners.

• Assist in implementing relevant standards, tools and templates to effectively manage programme development and implementation.

• Identify, contribute to, record and share the ongoing development and implementation of best practice, lessons identified, and innovative approaches to improve overall programme performance

•Carry out any other related duties as needed.

Education/Experience/Language requirements

Education

• Advanced University Degree with 2 years of relevant experience; or
• University degree (bachelor’s degree or equivalent) with 4 years of relevant experience

Work Experience

• Relevant experience is defined as progressive experience in programme/project development or management or any other relevant fields, in either public or private sector organizations.
• Experience in donor reporting and project proposals writing is required.

Language Skills

• Fluency in English is required (speaking, reading, and writing)
• Knowledge of another UN language is desired.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: International Individual Contractor Agreement (IICA)

Contract level: IICA -1 Contract duration: Ongoing IICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.