Programme Assistant

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

The position is located in the FAO Representation in Khartoum, Sudan.

Main Purpose

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.

Supervision Received/Exercised

The Programme Assistant reports to one or more professional staff and receives guidance from a higher graded Programme Assistant. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results

• Collect and compile data on programme/project activities to support reporting on programme/project delivery; • Provide information on programme/project expenditures and status of programme/project budget; • Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts; • Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries; • Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements; • Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement; • Perform other duties as required.

Impact of work

The incumbent’s work impacts on the timely and efficient delivery of the immediate work unit’s programme.

MINIMUM REQUIREMENTS - candidates will be assessed against the following

Education: Secondary School Education Experience: Three years of relevant experience in financial and/or administrative support work Languages: Working knowledge (proficient - level C) of English IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical Skills

• Good knowledge of corporate information systems • Good knowledge of common administrative and financial rules and regulations • Good knowledge of communication and documentation standards