Programme Management Office Specialist (Grants and Contracts - Due Diligence Assessment)

Contract

This is a LICA Specialist-10 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 5 years of experience, depending on education. More about LICA Specialist-10 contracts.

Background Information - Myanmar

UNOPS Myanmar is one of UNOPS’ leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Access to Health Fund, the Livelihoods and Food Security Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS is Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative towards elimination of Malaria, which works to accelerate progress towards malaria elimination in the greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organisations in the country, including the international development partners, other UN agencies, NGOs and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

Background Information - Job-specific

The Programme Management Office (PRMO) Specialist (Grants and Contracts) will be working within the Programme Management Office at MMCO, supporting multiple funds/programmes such as Access to Health Fund, LIFT Fund, Joint Peace Fund, SECO trust fund, Nexus Response Mechanism etc. The PMO has a flat and decentralized structure to continue supporting the specific needs of the individual programmes, while fostering cross pollination of information and knowledge between programmes as well as the implementation of best practices across the programmes.

The Programme Management Office (PRMO) Specialist (Grants and Contracts) reports directly to the Programme Management Office Specialist (Grants and Contracts) - International (PMO) and under the overall guidance of the Head of PMO. The Programme Management Office (PRMO) Specialist (Grants and Contracts) will ensure close collaboration and engagement with the Programme Units of Funds and MMCO. She/he will be responsible to ensure timely and quality management of risk, fraud and due diligence for the implementing partners and sub-partners, knowledge and application of UNOPS relevant tools, systems, and processes. The Programme Management Office (PRMO) Specialist (Grants and Contracts) is responsible to achieve results in the area/s of responsibility.

Functional Responsibilities

Summary of key results:

2.1. Grants Management

2.2 Knowledge management and innovation

2.1 Grants Management

• Conduct Due Diligence for new Implementing Partners, follow-up Due Diligence Assessments with existing Implementing Partners in coordination with different subject matter experts.
• Ensure due diligence assessment is completed on time and to required quality as per UNOPS policies

• Take lead role in Fraud and Embezzlement case coordination including logging, preparing memo for donors, checking quarterly reports, following up on recovery and documenting all cases.

• Ensure compliance with sanctions list for all grants/Implementing Partners and maintain track & screening log for all Implementing Partners and sub-partners,

• Ensure verifications of Implementing Partners on OHCHR Fact Finding Missions and other sanctions list including downstream partners
• Take lead role in Risk Mapping - New and existing Implementing Partners and Sub-patners and maintain mapping log
• Follow up with IPs on action plan against DDA to track progress and completion.
• Proactively identify risk mitigation measures as part of downstream risk management.
• Ensure all UNOPS corporate due diligence measures are implemented as part of ffctive grants management.
• Act as primary focal point for any risk assessment software/database UNOPS Myanmar may subscribe to.
• Keep improving existing Due Diligence Assessment questionnaire and other tool kit for all funds
• Provide support to Implementing Partners in strengthening documentation and processes in the identified areas of improvement through Due Diligence Assessment
• Provide assistance to grant focals & grantees on timely completion of Due Diligence Assessments follow-up actions by the Implementation Partners
• Organize orientation for Fund Management Offices and Implementing Partners on existing and New Due Diligence Assessment documentation and processes.
• Take lead in training personnel and IPs on standards of conduct, fraud prevention etc in coordination with relevant stakeholders.
• Provide quality assurance on grants and contracts management cycle as assigned by the supervisor.

2.2 Knowledge Management and innovation

• Keep abreast of and incorporate latest/best practices, approaches and technology to strengthen the Due Diligence Assessment processes, approach and lesson learned.
• Keep Due Diligence Assessment questionnaire updated regularly to meet the organization’s need in the continuously changing operational context and associated risks.
• Maintain close coordination with relevant forums and offices having similar Due Diligence Assessments compliance initiatives for strengthening the management of grants across MMCO and other UNOPS offices
• Provide assistance to other UNOPS offices as focal for MMCO fund lead on grants Due Diligence Assessments and compliance as and when required.

Education/Experience/Language requirements

Education - A Master’s degree in Accounting, Financial Management, Treasury Management, Business Management, Business Administration or related field is required. - A Bachelor's Degree in combination with 2 additional years of experience relevant to above duties and responsibilities may be accepted in lieu of the Master’s Degree. - Certification in PRINCE2 or PMP is preferred.

• Certified Public Accountant or equivalent professional qualification is an asset.

Work Experience - A minimum of 5 years of progressively responsible experience in compliance, fraud prevention, law, or project management/related area in a private or public organization is required. - Experience in fund/contract or/ and grant management operations is a distinct advantage. - Experience in building and leading successful teams is an advantage. - Good understanding of UNOPS financial rules and regulations is an advantage. - Experience with Google workspace is an asset.

• Working knowledge of ERP and using financial management electronic systems is desired.

Languages - Full knowledge of English and Myanmar language is essential.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

THIS IS A LOCAL POSITION, ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY.

Contract type: ICA (Individual Contractor Agreement) Contract level: Local Specialist ICA (LICA Level 10) Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.