Programme Management Office Specialist (Grants and Contracts)

Contract

This is a LICA Specialist-10 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 5 years of experience, depending on education. More about LICA Specialist-10 contracts.

Background Information - Myanmar

Myanmar is one of UNOPS’ leading offices in Asia, acting as fund manager for some of the largest development programmes in the country, namely the Access to Health, the Livelihoods and Food Security Fund (LIFT), the Joint Peace Fund (JPF), Nexus Response Mechanism, and the SECO funded UN Trade Cluster Fund. In addition, UNOPS is Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative targeting drug resistant malaria in the greater Mekong sub-region. UNOPS also provides procurement, infrastructure and project management services to a wide range of organizations in the country, including international development partners, other UN agencies, NGOs and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

Background Information - Job-specific

The Programme Management Office (PRMO) Specialist (Grants and Contracts) will be working within the Programme Management Office at MMCO.

The Programme Management Office (PRMO) Specialist (Grants and Contracts) reports directly to the Programme Management Office Specialist (Grants and Contracts) - International (PMO) and under the overall guidance of Head of PMO. The Programme Management Office (PRMO) Specialist (Grants and Contracts) will ensure close collaboration and engagement with the Programme Units of Funds and MMCO. He/she will manage the contracts and grants management team. She/he will be responsible to ensure timely and quality grant and contract management, standardizing MMCO work in grants management, knowledge and application of UNOPS relevant tools, systems, and processes. The Programme Management Office (PRMO) Specialist (Grants and Contracts) is responsible to achieve results in the area/s of responsibility.

Functional Responsibilities

Summary of key results: 1. Grant management 2. Capacity assessment and Capacity building 3. Team Management 4. Knowledge management and innovation

1. Grant Management: The Programme Management Office (PRMO) - Specialist (Grants and Contracts) will supervise and manage his/her team to deliver on following activities:

• Timely preparation of grant awards requests, drafting of grant agreements and amendments thereof, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations.
• Monitoring budgets in grant proposals and verification of their consistency with prevailing market rates.
• Provision of assistance in discussing/negotiation fee/cost as required.
• Verifications of reporting requirements and ensuring adherence to those requirements.
• Liaising closely with the Programme and M&E teams on any delays, risks or other difficulties in grant management.
• Review of payment requests and supervise processing payments based on the agreed payment schedules.
• Coordination of the process of the operational closure of projects.
• Contributing to the coordination and follow up on the audits of Implementing Partners (IP).

• Quality assurance all request for award to ensure compliance with UNOPS grants policies

  2. Capacity assessment and Capacity building The Programme Management Office (PRMO) - Specialist (Grants and Contracts) will ensure the following activities are successfully delivered for respective programmes:

• The team contributes to the review and update of the financial and operational capacity assessment approach of the fund managers, incorporating best practices and assessment tools.

• Financial and operational capacity assessments/Due Diligence Assessments (DDA) of the IPs are conducted as necessary, and follow-up actions are managed and identified in the assessment reports.
• IP capacity development and training in financial and organisational management are organized and delivered.
• Day-to-day help and guidance to the IPs is provided and coordinated with Program Unit to ensure IP understanding of, and compliance with, these standards.
• IPs receive required assistance in developing or strengthening their internal guidelines and policies to guide their project financial management and organisational activities and to ensure accountability.

• Standardization to the extent possible of IP capacity development efforts by UNOPS in Myanmar.

  3. Team Management

• Oversee and manage the work of Grants and Contracts team by establishing team objectives, a work plan with key performance indicators and measurements, standards and expected results.
• Attract and retain talent and develop an agile and empowered team with the skills and competencies needed to ensure optimum performance and ability to respond to changing environment.
• Plan and propose to the Programme Management Office Specialist (Grants and Contracts) - International for the required resources.
• Plan effectively and allocate resources to achieve goals and ensure the cost effective and appropriate use of resources in accordance with UNOPS standards of ethics, integrity and accountability framework.
• Promote teamwork and collaboration by providing the team with clear direction, objectives and guidance to enable them to perform their duties responsibly, effectively and efficiently.

• Continuously assess team and individual performance and effectiveness and recommending changes and/or corrective actions in the team structure and/or operations to enhance and maintain effectiveness in changing environment.

  4. Knowledge management and innovation

• Keep abreast of and incorporate latest policies especially on grants and finance, best practices, approaches and technology to enhance the programme delivery and results.
• Institutionalise and share best practices and lessons for corporate development planning and knowledge building.
• Draft policy papers and/or recommend policy changes to align operations with changing environment.
• Conduct regular learning reviews with the team on grant topics as part of continuous improvement.

• Lead the planning, implementation and organization of strategic capacity building of personnel, clients and stakeholders especially in the field of grant management.

  Other

• Establish solid working relationship with key individuals across the range of implementing partners supported by the MMCO Programmes.

• Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.
• Manage the information flows between the implementing partners and team through consistent and consolidated reporting using dashboards to provide a high-level overview of performance.
• Ensure smooth workflow and communication with Programme and Finance teams.
• Update the Programme Management Office Specialist (Grants and Contracts) - International on any deviations, outside of established tolerances, from the programme plan and the impact of changes or issues that arise during implementation accompanied by a range of solutions where possible.
• Identify and manage risks across all implementing partners to attain a programmatic overview of risk exposure.

Education/Experience/Language requirements

Education - A Master’s degree in business administration, finance, development studies or relevant discipline is required. - A Bachelor's Degree in combination with 2 additional years of experience relevant to above duties and responsibilities may be accepted in lieu of the Master’s Degree. - Certification in PRINCE2 or PMP is preferred.

Work Experience - A minimum of 5 years of progressively responsible experience in project and financial management is required. - Experience in fund / grant management operations is a distinct advantage. - Experience in building and leading successful teams is an advantage. - Good understanding of UNOPS Rules and regulations is an advantage. - Experience in contract or/ and grant management would be an asset. - Experience with Google workspace is an asset.

Languages- Full knowledge of English and Myanmar language is required.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement Contract level: LICA - 10 Contract duration: Open ended (subject to organizational requirements, availability of funds, and satisfactory performance)

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.