Programme Management Office Analyst (Multiple positions)

Contract

This is a IICA-1 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 2 years of experience, depending on education. More about IICA-1 contracts.

Background Information - Myanmar

Myanmar is one of UNOPS’ leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Access to Health, the Livelihood and Food Security Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS is Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative targeting drug resistant malaria in the greater Mekong sub-region. UNOPS also provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

Background Information - Job-specific

Under the direct supervision of the Head of Programme Management Office/CFM, the Programme Management Office (PRMO) - Analyst may be requested to support specific work packages/individual assignments, detailed through individual task notes.s. Support needed will mostly be for programmes in Myanmar but may also include assignments from other UNOPS regions. Such assignments may be Yangon based/home-based or require travel to specific country offices.

Functional Responsibilities

Under the direct supervision of the Head of Programme Management Office/CFM, the Programme Management Office (PRMO) - Analyst will be responsible to support UNOPS Programmes on a need basis, and as defined in the task notes.

The Programme Management Office (PRMO) - Analyst will broadly carry out the following tasks:

Knowledge Management and Innovation

• Prepare presentation materials, newsletter, document case studies and prepare communication materials for programmes/Center for Fund Management
• Support the team for the creation of PMO and Fund Dashboards
• Map and assess the current set up and use of databases in the Funds and make data management improvements recommendations

Programme Management Support

• Support the maturity improvement initiative in MMOC and in rolling out related activities in the projects and programmes
• Provide research and analytical support on project/programme management during start up and implementation phases
• Provide support in project/programme management processes such as due diligence assessment, quarterly assurance, downstream risk mapping etc
• Develop processes, systems and tools related to project/programme/grant management as part of continuous improvement
• Manage ad hoc requests from the programmes and be responsible for the delivery of the requests

Center for Fund Management Support

• Roll-out the CFM Knowledge Sharing action plan
• Coordinate the CFM retainer pool assignments and update retainer skills mapping
• Track and analyse the support provided by CFM to UNOPS Country Offices
• Support the Fund Management toolkit development and roll-out

Education/Experience/Language requirements

Education

• Master’s degree in development studies, business administration, social science or any related area is required. A relevant Bachelor’s degree with additional 2 years of experience may be accepted in lieu of a Master’s degree.

Experience

• Minimum 1 year of professional work experience, preferably in Project and Programme management is required.
• Experience with the UN is an advantage.
• Experience in Myanmar and Asia is an advantage.
• Experience with Google data studio is an advantage.

Language

• Fluency in both written and spoken English is essential.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contractor Agreement Contract level: IICA 1/ICS8 Contract duration: This is for multiple positions. One position is full time for 6 months, based in Yangon. The other positions will be hired on retainer contracts.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.