Programme Management Associate

Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background information - Asia Regional Health Cluster

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and funds management, and the provision of quality pharmaceuticals and medical equipment. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal #3 on good health and wellbeing by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region.

The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund to fight HIV/AIDS, Tuberculosis (TB) and Malaria in Asia. The Global Fund, which has been providing financial support to the Greater Mekong Sub-Region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements, in collaboration with selected sub-recipients (SRs) from the National Programmes, international and local non-governmental organizations and United Nations agencies from five countries. In 2020, UNOPS-PR was tasked with additional role to manage Global Fund’s Covid-19 Response Mechanism (known as C19RM) that supports Covid-19 control and containment activities and measures to mitigate the impact of Covid-19 on HIV/AIDS, TB and Malaria Programmes in Myanmar.

Background Information - Job-specific

UNOPS is the Principal Recipient managing the RAI32E grant (2021-2023) established by the Global Fund, providing USD 228 million for malaria elimination activities in the Greater Mekong Subregion, plus USD 171 million for TB and HIV activities in Myanmar (2021-2023). UNOPS-PR also manages the C19RM component for Myanmar, a USD 118 million fund provided by the Global Fund from 2020 till 2023. Under the overall supervision of the Public Health Programme Specialist and the direct supervision of the Programme Management Advisor, the Programme Management Associate provides support to office operations performing a variety of standard administrative processes, ensuring high quality and accuracy of work.

Functional Responsibilities

Summary of functions:

1. Programme Management & Monitoring Support
2. Administrative and Operational Support
3. Partner Coordination Support

4. Knowledge Building and Knowledge Sharing

5. Programme Management & Monitoring Support

- Provide general support to the SRs and programme team in planning, budgeting, monitoring and analysis of the Global Fund funded projects/grants, with special emphasis to C19RM component; - Assist in day to day coordination of project activities, i.e. assist in work plan changes, budget changes, collecting and assembling data and reporting activities achievement of the project; - Ensure the Global Fund’s and UNOPS’s protocols and standards are adhered to by the programme; - Assist the National Programmes and SRs in data collection, management, aggregation and reporting to UNOPS-PR; - Assist in drafting the project reports and progress updates and disbursement; - Assist in monitoring expenditures, verify accuracy of requests, completeness of documentation and availability of funding: Inform supervisor of budget status, process for action, inform client and actively follow up to completion; - Contribute to routine monitoring of project progress, activity results and implementation costs against planning to ensure that actions supported by the PR are implemented effectively and efficiently: Advise supervisor for any necessary in the work plans and budgets; - Assist the team in verification and data quality checks.

2. Administrative and Operational Support

- Assist in organizing and facilitating regular coordination meetings/ capacity building trainings/review meetings between SRs and UNOPS-PR; - Assist in communication of UNOPS’s field visits to the National Programme and SRs project sites, including the related logistics and administrative matters as necessary; - Act as the focal person to archive all the necessary documentation related to C19RM grant; - Initiate Purchase Orders (POs) in UNOPS ERP system for making payments to implementing partners and sub-contractor.

3. Partner Coordination Support

- Interact with colleagues, clients, partners and in the PR to exchange vital information on operational issues and seek cooperation to resolve routine operational issues and process problems and refer complex issues to supervisor with recommendation of course of actions; - Attend all relevant technical meetings and maintain excellent contacts with all stakeholders; - Perform other relevant duties assigned by the supervisor.

4. Knowledge Building and Knowledge Sharing

- Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and dissemination of best practices; - Contribute feedback, ideas, and internal knowledge about processes and best practices and utilize productively. Assist in briefing project personnel on UNOPS Procedure.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN security Management System and that of UNOPS.

Impact of Results

• Good professional relationship with SRs and all other stakeholders;
• Positive feedback from SRs and stakeholders on support provided by the contractor;
• Records well maintained and up to date based on project activities;
• Accurate/good quality reports & statistics submitted when and as required;
• Supervisor & clients regularly briefed on project activities when and as necessary.

Education/Experience/Language requirements

Education

• Secondary education is required.
• Bachelor's Degree in health, Public Administration, Business Administration, Project Management, or related field is an asset and may substitute some required years of work experience.

Experience

• Six years of relevant experience in programme or project support related field is required.
• Knowledge of the UN rules and regulations, government directory, NGOs, UN agencies and embassies would be an asset.

Language Requirement

• Full working knowledge in English and Myanmar language is required

Contract type, level and duration

Contract type: ICA

Contract level: Local ICA Support 6 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This is local position. This position is eligible for Myanmar Nationals Only.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.