Programme Management Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. The Fund operates globally since 1969 in more than 150 countries and territories. UNFPA focuses on women and young people because these are the groups whose rights are often compromised UNFPA has been active in Ukraine since 1997.

The ongoing war in Ukraine continues to take a toll on the lives of an estimated 14.5 million people in need of health assistance and an estimated 17.7 million people requiring protection assistance and services inside Ukraine. The estimated number of internally displaced people is 6.9 million, and more than 7.5 million refugees are recorded in European countries. As of 17 October, WHO had verified 541 attacks on health facilities; access to health care remains extremely challenging due to severe service disruptions, security concerns, restricted mobility, broken supply chains and mass displacement.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results; we need staff who are transparent, and exceptional in how they manage the resources entrusted to them and who commit to delivering excellence in programme results.

Under the supervision of Programme Management Specialist, the Programme Management Associate provides support to the coordination, implementation and reporting on UNFPA’s country programme.

Under the supervision of Programme Management Specialist, the Programme Management Associate supports the design, planning and management of UNFPA’s country programme by managing data inputs, providing logistical support, monitoring project implementation and following up on recommendations. Programme Management Associate supports the design, planning and management of UNFPA’s country programme by collecting and analyzing data to assist programme planning and policy advocacy, managing processes and organizing resources to support the programme delivery in line with UNFPA programme policy and procedures, and support programme management, in the areas of population development, reproductive health, health system response to GBV, including reproductive health commodity security and other areas covered by the UNFPA mandate.

Programme Management Associate applies established systems and procedures and assists in creating knowledge by compiling, synthesizing, and analyzing information relevant to reproductive health issues and emergencies. S/he is instrumental in facilitating programme/ project implementation using and developing appropriate mechanisms and systems and ensuring compliance with UNFPA procedures.

Within the delegated authority and under the supervision of the Programme Management Specialist or his/her designated mandated representative(s), the Programme Management Associate will complete the following tasks: - Participating in the formulation of the programme components, by compiling and analysing information relevant to the UNFPA’s role in the country, drafting project documents and work plans and preparing spreadsheets and statistical data. - Contributing to the evaluation of project and programme activities, supporting establishing and implementing mechanisms to systematically assess the achievement of results; conducting field visits under guidance and support; participating in review meetings and evaluation missions and preparing regular inputs to status and progress reports. - In coordination with national counterparts and project personnel, guiding routine implementation of assigned programme support activities, coordinating the delivery of project inputs, including procurement, and ensuring participation of national counterparts in training activities and study tours. - Providing logistical support to projects by coordinating project-related meetings, workshops, and events. - Supporting advocacy and resource mobilisation efforts of the CO, by establishing and maintaining a network of donor and public information contacts. Assisting with organizing and conducting donor meetings and public information events, including preparing relevant background material for these events. - Assisting in implementing knowledge management strategies to capture lessons learned and best practices, sharing these with management for future planning.

Results/expected outputs:

As an active UNFPA team member, efficient, timely, responsive, client-friendly, and high-quality support rendered to UNFPA and its beneficiaries in the accomplishment of her/his functions, including: - Programme Management Associate supports the implementation of the country programme. - Programme Management Associate works in a client, quality and results-oriented manner in close collaboration with UNFPA specialists, GBV and SRH programme team members, all units of the UNFPA Country Office (CO), UNFPA implementing partners, as well as personnel of other UN agencies to exchange information and ensure smooth implementation of projects activities in line with the approved work plans, indicators and milestones (Programme Results Framework). - Programme Management Associate ensures that all activities are carried out in accordance with UNFPA rules and procedures as well as donors’ requirements. - Age, Gender, and Diversity (AGD) perspective is systematically applied, integrated, and documented in all activities throughout the assignment. - A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilised, activities participated in, and capacities developed.

-Professionalism: demonstrated understanding of operations relevant to the position; technical capabilities or knowledge relevant or transferrable to UNFPA procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, ability to manage information objectively, accurately and confidentially; responsive and client-oriented. -Integrity: demonstrate the values and ethical standards of the UN and UNFPA in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organisation’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority. -Teamwork and respect for diversity: ability to operate effectively across organisational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues. -Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. -Planning and organising: effective organisational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. -Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathise with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups. -Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary. -Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance; and commitment towards UNFPA mission and vision, as well as to the UN Core Values.

project management, social protection work, humanitarian response or related area. -Experience with an international organisation or multilateral technical assistance project is required; -Experience in supporting programme management in humanitarian context and/or UN agencies would be an advantage; -Experience in effectively working with stakeholders from the governmental and non-governmental institutions involved in social development work at the national or regional levels is required; -Experience in the organisation of workshops, seminars, and conferences, involving international organisations and national and regional stakeholders is required; -Excellent self-organisation and proactive attitude to work; -Knowledge of UN procedures and working methods is an advantage; -Proficiency in MS Office package, Google applications and teleconferencing tools; -Strong interpersonal and organisational skills, ability to multitask and be detail-oriented; -Good written and verbal communication skills.

As it is a national UN Volunteer's assignment, the volunteer shall organize his/her accommodation by themselves. Taking into account the current circumstances in the country, telecommuting arrangements can be applied by the Host Entity. This is a full-time contract.

Entitlements of National UN Volunteer Specialist (Kyiv Duty Station)

This is a full-time assignment. The contract lasts for the period indicated in the vacancy with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) 1587 USD (equivalent in UAH) is provided monthly to cover housing, utilities and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum, one-time payment.

Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum. Leave entitlements: • Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

Full entitlements at the duty station: https://app.unv.org/calculator

The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos