Programme Management Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,999 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for 'sustainable development'. One of the key agreements adopted at Rio was the Convention on Biological Diversity. The Convention has three main objectives: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits arising from the use of genetic resources.

The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal and is administered by United Nations Environment Programme. This post is located in the Convention on Biological Diversity, Office of the Executive Secretary (OES). Under the overall supervision of the Global Coordinator of the Japan Biodiversity Fund (JBF) and the direct supervision of the Programme Management Officer of the JBF Unit, the incumbent will perform the following duties:

Responsibilities A. Contributes to the organization and delivery of physical and on-line workshops, webinars and meetings focused on capacity building for the implementation of the Post-2020 global biodiversity framework: a) Drafts notifications for meetings, liaises with SCBD National Focal points for nominations and communicates with nominated delegates for logistical matters. b) Responds to queries from nominees and SCBD National Focal Points in regard to the meetings. c) Identifies and liaises with host Governments, global, regional and national organizations, partners, resource persons as necessary. d) Liaises with hosts in preparation of host government agreement, and to ensure adequate meeting-room set up, and for planning and coordinating events and field visits. e) Liaises with local experts and international resource persons to participate in the meetings as well as any preparatory work for the meetings, in consultation with supervisor. f) Drafts statements and final meeting reports, ensuring UN document standards and assists with the preparation of the provisional agendas and annotated agendas. g) Gathers and analyzes information provided by participants, including results and outcomes of the meeting. h) Serves as focal point for coordination, monitoring activities and monitors implementation at different stages to ensure work is proceeding according to established plans. Organizes and maintains reference materials and background documents, including resolutions and decisions. i) Translates documents and presentations as needed and compiles information to be included in relevant reports and documentation. j) Identifies, contracts, and negotiates with potential vendors for cost estimates and submits final proposal to administration. k) Maintains record of expenses before and during workshops while working closely with administration on finalizing invoices. l) Services meetings and delivers presentations when and if required. m) Prepares background materials and documents to be used by participants as reference, during the meetings. n) Maintains a database of each meeting and generates list of participants. o) Provides guidance/training, as needed, to new staff.

B. Contributes to the successful implementation of activities under the Japan Biodiversity Fund: a) Supports and assists the Japan Biodiversity Fund team in the management, coordination and implementation of its activities. b) Conducts research and contributes to the preparation of reports, project documents and submissions to governments by providing information, preparing tables and drafting selected sections requiring some analysis and interpretation of subject matter. c) Assists in the preparation of information documents by compiling and analyzing technical information provided by Parties, in compliance with the Convention. d) Assists with capacity building activities of the Japan Biodiversity Fund for the implementation of the Post 2020 global biodiversity framework e.g. requesting information, analyzing inputs, submitting surveys, questionnaires, etc. e) Provides administrative and technical support to the Japan Biodiversity Fund team. f) Establishes internal databases; set up, files, stores and manages data and information relevant to the scope of programme/project activities. g) Takes lead in communication efforts for the Japan Biodiversity Fund including updating website and brochures, organizing side events and exhibitions. h) Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties. i) Proofreads and checks for accuracy and consistency of documents and letters. j) Supports recruitment processes. k) Prepares procurement plans, contracts, monitoring the implementation and payments including necessary procedures of the UN ERP System (UMOJA) particularly the Grantor module. C. Contributes to the work of the Secretariat: a) Provides assistance for the organization and servicing of meetings and conferences. b) Prepares background materials pertaining to activities of the Secretariat. c) Provides support (research, translation, liaising with partners, etc.). d) Provides assistance at different phases of project initiatives and cross cutting issues. e) Performs any other duties as required.

Competencies PROFESSIONALISM: Shows pride in work and achievements. Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges. Remains calms in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education Completion of secondary school education is required. Supplementary training in environment, social or political sciences, public administration, public policy, environmental management or related fields is desirable.

Work Experience A minimum of seven (7) years of progressively responsible experience in the field of sustainable development or environment related programmes, environmental law, public administration and environmental conventions is required.

Work experience with the Secretariat of the Convention on Biological Diversity (SCBD), UNEP or Multilateral Environmental Agreements (MEAs) is desirable.

Knowledge of UNEP and SCBD policies, activities and programmes as well as sound knowledge of UN rules and regulations is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Working knowledge of other UN official languages is desirable.

NOTE: ''Fluency'' equals a rating of ''fluent'' in all four areas (read, write, speak, understand) and ''Knowledge of'' equals a rating of ''confident'' in two of the four areas.

Assessment Evaluation of qualified candidates may include a substantive assessment which will be followed by a competency-based interview.

Special Notice This position is temporarily available for a period of 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

Internal Applicants – when completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.