Programme Management Analyst (Grants)

Contract

This is a LICA Specialist-8 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 0 years of experience, depending on education. More about LICA Specialist-8 contracts.

Background Information - Job-specific

UNOPS Thailand

UNOPS team in Thailand supports, develops and oversees the UNOPS portfolio of projects in Southeast Asia and the Pacific. Located in Bangkok, the team supports UN agencies, international non-governmental organizations, and governments throughout the region. We provide a range of services, including human resources (HR), financial management, procurement and project implementation services. UNOPS Thailand delivers large-scale and high volume transactional HR services on behalf of global partners. To best serve partners' needs, our team utilizes standardized and unified systems and processes to ensure the highest quality of services and cost-effectiveness for partners.

Functional Responsibilities

Under the supervision of the Programme Management Office Advisor (Programme Support, Grants, and Finance) the Programme Management Analyst will:

1) Grant Management

• Prepare grant awards requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations;
• Review grant budgets submitted by implementing partners, verify their consistency with prevailing market rate;
• Ensure that reporting requirements are adhered to and liaise closely on any delays or difficulties;
• Review financial reports and inform the programme focal points or the supervisor on the findings;
• Work closely with the Finance Team on changes in the grants values, and update on payment schedules for cash flow planning;
• Review payment requests and ensure payments are processed based upon the grant agreement and agreed payment schedules;
• Resolve routine operational and process issues related to grant management, and refer complex issues to the supervisor with recommendations for courses of action;
• Ensure operational and financial closure of grants in line with requirements;
• Contribute to the coordination and follow up on the audits of Implementing Partners;
• Highlight risks and delays to the supervisor as appropriate;
• Improve efficiency and effectiveness of processes and procedures wherever possible, reducing burden on partners in line with localization principles;
• Close teamwork with the team including seeking advice, taking it on board and involvement in grant management and working as ‘one team’ in the implementation of programs.

2) Due Diligence Assessment and Capacity Building

• Implement supportive and inclusive Due Diligence Assessments (DDA) on all new implementing partners, liaising with other UN Agencies wherever possible to reduce partner burden. Develop comprehensive assessment reports based on DDA
• Consolidate recommendations from due diligence assessments, financial monitoring visits, and grant audit and track the implementation status
• Actively compile lessons learned and best practices, and share knowledge and best practices within the team and with implementing partners, on financial and organizational management
• Contribute to the overall knowledge sharing and collaboration within UNOPS on grant management, due diligence assessment and improvement plans

3) Documentation and Other

• Monitor information related to contractual arrangements – on audits, inventories, utilization and all such elements in the contracts and grants
• Maintain a database/archive of all grant related information and documentation of all the implementing partners
• Keep the supervisor updated on progress and issues, and prepare briefing materials as requested for discussions on grant status

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. They will collaborate closely and engage actively with the Program Unit for managing grants and assisting in program activities.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

• Bachelor's degree in Business Administration, Public Administration, Economics, Project Management, Finance or related field is required
• Master's degree with the above mentioned field will be considered as an asset
• Completion of Prince2 Foundation certificate is an advantage

Professional experience:

• Minimum of 2 years of experience in contracts/grant management and/or project administration and/or project support is required
• Good knowledge of contractual and accounting principles and modalities is required
• Prior experience with UNOPS is an advantage, particularly in grant management
• Prior experience in preparing and collaborating with in- and external auditors an asset
• Previous successful involvement with, and a good knowledge of the development and humanitarian sector/working with UN, Donors, or NGOs is an advantage
• Strong computer skills, including the use of Excel spreadsheets is necessary.
• Experience with G Suite is an asset

Language Requirement: - Fluency in English is required (written and oral expression)

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: LICA-8 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
• This position is stationed in Bangkok, Thailand which is a family duty station.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.