Programme Finance and Administrative Associate

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

• As an active UNITAD team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNITAD and its beneficiaries in the accomplishment of her/his functions, including: • Provide administrative and operational support to the UNITAD Trust Fund portfolio in compliance with UNITAD strategies and UN Secretariat rules, regulations, policies • Provide finance support and prepare/administer project budgets in full compliance with UN Secretariat rules, regulations and policies, and UNITAD recording and reporting systems • Provide administrative support to resource mobilization • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

Within the delegated authority and under the supervision of Programme Management Officer or his/her designated mandated representative(s), the UN Volunteer Programme Finance and Administrative Associate will: 1. Provide administrative and operational support to the UNITAD Trust Fund portfolio in compliance with UNITAD strategies and UN Secretariat rules, regulations, policies, • Provide support to develop work plans, budgets, and proposals for UNITAD Trust Fund implementation; • Assist in the preparation of draft job descriptions, vacancy announcements, requests for recruitments, interview minutes; • Assist in requests for contract and procurement processes; • Support planning and reporting processes; • Attend meetings with project managers, donors and stakeholders, documentation of minutes and storage in Office of Chief of Staff database; • Support the monitoring of the activities of the implemented funds; • Support logistical, administrative, and financial arrangements for the organization of meetings, workshops, events, and missions and assist when needed; • Coordinate with the human resources, finance and budget, and operation teams on the procurement and financial procedures for the Trust Funds according to UN Secretariat rules and regulation, if needed. 2. Provide finance support and prepare/administer project budgets in full compliance with UN Secretariat rules, regulations and policies, and UNITAD recording and reporting systems • Perform duties in full compliance with UN Secretariat financial regulations, rules and policies, and UNITAD standard operating procedures, including internal controls; • Review financial transactions, activities, and documentation, reporting any unusual activities; • Collect, verify and present information and data for use in the planning of financial resources and the formulation of cost plans, budgets and proposals; • Formulate budgets, monitor expenditures, determine unutilized funds, and support the preparation of budget revisions according to the needs of the respective trust fund; • Track the appropriate and timely use of financial resources; • Provide support to Project Managers through conducting monthly reviews of budget commitments in accordance with established criteria; coordinate liquidation of unused commitments across extra-budgetary resources in consultation with Mission Support Center and UNAMI Budget and Finance Section; • Review financial reports and monitor over-expenditure of budgets; • Monitor regular transactions posted to projects ensuring that the actual expenditure has been recorded against the correct budget category, and propose timely corrective actions as required; • Monitor and properly follow up on all the financial items in the project closure instructions status and propose corrective actions; • Provide inputs and take necessary actions to facilitate timely financial project closure. 3. Provide administrative support to resource mobilization • Organize, compile, and process information from donors and the Trust Fund projects, as inputs to various databases, reports, and document • Perform other duties as required.

Professionalism: Integrity: Teamwork and respect for diversity: Commitment to continuous learning: Planning and organizing Communication: Flexibility:

experience at the national and/or international level in programme administration, grants management, monitoring and evaluation, and finance is required. • Prior experience in the UN or other international organizations is an advantage. • Ability to work with tight deadlines and adapt professionally and effectively in a challenging environment.

UN personnel in Iraq operate in a volatile security environment. In Erbil, personnel work in a secured compound with limited access outside of the city, which usually can only be done with stringent clearances and depending on the destination, a military escort. Erbil is a non-family duty station and is classified as a security risk moderate. UN personnel in Erbil live in Minimum Operational Security Standards (MOSS) compliant residences outside of the UN compound.

International personnel operating in Iraq must take online security awareness in the field training prior to arrival in Iraq and undertake a mandatory Security Induction Awareness Training (SAIT) immediately upon arrival. The Rest and Recuperation (R&R) cycle in Erbil is 8 weeks, with the designated place of R&R being Amman, Jordan. Currently, there are UN flights (UN-AMI and UNHAS) to and from Iraq, covering Iraq, Kuwait, and Jordan. There are many international flights to Erbil, Baghdad, and Basrah.

As this is an international UN Volunteer specialist assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. International UN Volunteers receive a volunteer living allowance to sustain a basic, adequate, and safe lifestyle. This allowance varies from one location to another depending on local living costs, but all International UN Volunteers specialists in the same location receive the same allowance. Below is a summary of the Conditions of Service. Allowances The purpose of allowances for international UN Volunteers specialists is to enable the international UN Volunteers to sustain a modest and secure standard of living at the duty station. The allowances are in no way to be understood as compensation, reward, or salary in exchange for volunteer work. Volunteer Living Allowance (VLA): All international UN Volunteers specialists are entitled to a monthly volunteer living allowance of USD 3,896.383 The purpose of this allowance is to cover the basic living costs of the international UN Volunteer. The allowance is to ensure that the volunteer can sustain a basic, adequate, and safe lifestyle. The monthly allowance rate is a fixed rate for the duty station as established by UNV headquarters. Iraq is a unique country and UNITAD is a unique operation. It provides for an interesting and enriching environment, but also requires a mature level of cultural awareness, as well as more stamina and commitment than elsewhere to make life comfortable and affordable. Therefore, flexibility and the ability and willingness to live and work in harsh and potentially hazardous conditions, involving physical hardship and little comfort, are essential.